02_-_Attachment_A_Outreach_Svcs_Tulsa___OK_Counties_Upd.pdf

09/01/2020

ATTACHMENT A

SOLICITATION NO. EV00000569

This Solicitation is a Contract Document and is a request for proposal in connection with the Contract awarded by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other Contract Document.

PURPOSE

The purpose of this solicitation is for OSDH and Maternal & Child Health (MCH) Service to obtain community-based education and outreach services to enhance access to needed reproductive health services for hard-to-reach/at-risk youth in the Tulsa and Oklahoma County areas. Health care providers within the community shall be targeted for awareness and education services regarding the reproductive health care needs of hard to reach/at-risk youth.

Providers should encourage family participation in the decision of youth seeking family planning services and provide counseling to youth on resisting attempts to coerce youth into engaging in sexual activities.

Outreach and education services shall focus on youth living in youth or homeless shelters or at risk of need for shelter care. Services may be provided within the agency but must also be provided in other community settings such as homes, schools, community centers, homeless shelters, health clinics, or hospitals and may be provided on an individual or group basis.

Plans for parent education and methods to promote parental involvement in youth decision-making must be addressed.

A. Contract Term and Renewal Options

The initial Contract term, which begins on the effective date of the Contract and will expire on June 30, 2025. There are four (4) one (1) year options to renew the Contract.

B. Solicitation Criterion The Bid will be evaluated using a best value criterion, based on the following:

1. Mandatory & Non-Mandatory Duties of the Supplier

2. Price

B. Mandatory Duties of the Supplier:

1. Shall provide outreach services to increase reproductive health care information and education and increase access to reproductive healthcare for hard-to-reach/at-risk youth

2. Shall provide a mid-year report including a summary of activities for the first six-months of each contract period with numbers served at specific locations and by specific activities (e.g., number served through outreach, number served through individual and group education activities, and number linked to direct clinical services). Also, to be included shall be numbers and types of referrals (e.g. family planning, STD services, mental health), whether the appointment was kept, what obstacles prevented the appointment from being kept, and what steps were taken to overcome these obstacles. Each report shall also include the overall unduplicated number of clients served. The mid-year report will be due to the OSDH by 30 days after the first half of the year (6 months) of each contract period.

3. Shall provide a final report thirty (30) days following the end of the contract period.

This report shall include an updated summary of all activities for the entire year along with; the overall number served, without duplication; demographics of the population such as age, race, and gender; and, changes in awareness, knowledge, and access as a result of intervention.

4. Shall have all information and educational materials used to meet the goals of the services provided under this solicitation approved in writing by the OSDH prior to distribution to assure that the materials are suitable for the population and community for whom they are intended.

5. Shall have all educational materials, videos, and handouts used to meet the goals of the services provided under this solicitation pre-approved in writing by OSDH before purchasing.

6. Shall have all attendance to conferences, seminars, and trainings pre-approved in writing by the OSDH when using OSDH funds to cover costs. When submitting a request, the Supplier will need to include expected expenses and justification about how the knowledge gained will be utilized to enhance the project.

7. Shall review their budget quarterly to assure they are expending their dollars.

C. Non-Mandatory Duties of the Supplier:

1. Should provide information and education on such topics as:

a. preconception/inter-conception health education and reproductive health planning

b. pregnancy

c. Human Immunodeficiency Virus (HIV) and Sexually Transmitted

Disease (STD) prevention

d. how to access reproductive health care services

e. what happens in reproductive health care visits

f. responsible decision-making skills, to include: negotiation skills, coping skills

g. how to resist attempts to coerce minors into engaging in sexual activities.

2. Should provide referrals to reproductive health care providers, should assist youth with scheduling and attending appointments, and when, through risk assessment, youth are determined to be in need of immediate care, the Supplier should refer the youth directly to health care services and follow-up to ensure that appropriate services are provided.

3. Should work with the providers of reproductive health care services in the community to increase their understanding of the special needs of the hard-to-reach/at-risk youth.

Referral to reproductive health care services should encompass participation in family planning clinical services, as well as STD testing and treatment clinics.

4. Should provide one (1) budget revision per quarter, only if needed, with the final budget revision due no later than January 1st of each contract year. This form will be supplied upon award of contract.

D. Duties of the OSDH:

1. Conduct a minimum of one (1) site visit within the contract period to review project activities as defined above.

2. Be responsive to work collaboratively with the Supplier regarding provision of these services.

3. Review required reports for compliance with reporting requirements and work with the Supplier in using this information to enhance the health of the Maternal and Child Health (MCH) population.

4. Review and approve monthly invoices.