013100 ESH Requirements.pdf

FRA ES&H Requirements August 2022

ES&H REQUIREMENTS 013100 - 1

SECTION 013100 – ENVIRONMENT, SAFETY, AND HEALTH REQUIREMENTS

PART 1 GENERAL

1.1 LABORATORY’S ES&H POLICY

1.2 SUMMARY

1.3 REFERENCES

1.4 DEFINITIONS

1.5 SUBMITTALS

1.6 STOP WORK AUTHORITY

1.7 ENFORCEMENT

1.8 CONSTRUCTION ES&H CERTIFICATION

1.9 SUBCONTRACTOR’S ENVIRONMENT, SAFETY, AND HEALTH PROGRAM

1.10 JOB SITE ORIENTATION

1.11 HAZARD ANALYSIS

1.12 EXISTING UTILITIES, EQUIPMENT, AND STRUCTURES

1.13 ENVIRONMENTAL ISSUES AFFECTING THE WORK

1.14 ADVANCE NOTICE OF WORK ACTIVITIES

1.15 SUBCONTRACTOR’S PROJECT TEAM & PERSONNEL

1.16 IDENTIFICATION BADGING

1.17 FERMILAB TRAINING

1.18 WASTE DISPOSAL/RECYCLING

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 PERMITS

3.2 PRECONSTRUCTION MEETING

3.3 REPORTING REQUIREMENTS

3.4 SUBCONTRACTOR TRAINING

3.5 JOB SITE ES&H INSPECTIONS/MEETINGS

3.6 PERSONAL PROTECTIVE EQUIPMENT

3.7 FALL PROTECTION

3.8 ELECTRICAL WORK

3.9 OXYGEN DEFICIENT HAZARDS (ODH)

3.10 RADIATION PROTECTION

FRA ES&H Requirements June 2020

ES&H REQUIREMENTS 013100 - 2

3.11 ENVIRONMENTAL PROTECTION

3.12 TEMPORARY HEATING DEVICES

3.13 SMOKING

3.14 FUEL STORAGE TANKS

3.15 EXPLOSIVES

3.16 VEHICLES AND EQUIPMENT

3.17 CONCERN REPORTING PROCESS

3.18 PROJECT BULLETIN BOARD

3.19 JOBSITE SAFEGUARDS

3.20 EMERGENCY EGRESS AND SEVERE WEATHER

3.21 WORK COMPLETION AND CLEAN UP

ATTACHMENT A GUIDANCE FOR SILICA WORK

ATTACHMENT B DAILY WORK PLANNING

ATTACHMENT C CONSTRUCTION ES&H CERTIFICATION

ATTACHMENT D HAZARD ANALYSIS

SECTION 013100 – ENVIRONMENT, SAFETY, AND HEALTH REQUIREMENTS

PART 1 GENERAL

1.1 LABORATORY’S ES&H POLICY

At Fermi National Accelerator Laboratory (Fermilab), safety and environmental protection are of the highest importance. The Laboratory’s policy is to protect the environment and the safety and health of all persons, may they be laboratory employees, subcontractor employees, scientific visitors, or visiting members of the public, from accident or injury while they are present on the

Fermilab Site or other location managed by Fermi Research Alliance, LLC (FRA).

Nothing shall have a higher priority.

1.2 SUMMARY

This section describes the requirements, responsibilities and expectations for the environment, safety and health (ES&H) aspects of the project.

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Safety, as used in this document, encompasses environment, safety, and health, including pollution prevention and waste minimization.

The Subcontractor shall provide all labor, materials, equipment, services, occupational exposure monitoring, and supervision required to maintain work sites that meet the FRA ES&H requirements of all applicable federal, state, and local regulations. In addition, the Subcontractor shall protect the environment and the safety and health of its employees, the employees of its sub-subcontractors, sub-tier vendors, FRA’s employees and the general public.

1.3 REFERENCES

The Subcontractor and sub-tiered contractors shall comply with the following referenced documents. The publications referenced herein, form a part of this Section and Subcontract documents.

Fermilab ES&H Manual http://eshq.fnal.gov/manuals/feshm/

10 Code of Federal Regulations (CFR) 851, Department of Energy (DOE) Worker

Safety and Health Program

10 CFR 820, Procedural Rules for DOE Nuclear

Activities

10 CFR 835, Occupational Radiation Protection

10 CFR 860, Trespass to Land Owned &

Leased by the US Government

10 CFR 708, DOE Contractor Employee Protection Program

29 CFR 1904, Record Keeping Guidelines for Occupational Injuries and

Illnesses

29 CFR, 1910, Occupational Safety and Health General Industry Standards

29 CFR 1926, Occupational Safety and Health Standards for Construction

40 CFR Protection of the Environment (USA EPA)

49 CFR Transportation

35 IAC Illinois Environmental Protection (Illinois

EPA)

Illinois State, “Rules of the Road” and the

Illinois Vehicle Code

DOE Order 442.1A, Department of Energy

Employee Concerns Program

National Fire Protection Association

(NFPA) codes and standards

NFPA 70E, Standard for Electrical Safety in the Workplace

American Conference of Governmental Industrial Hygienists (ACGIH), “Threshold Limit Values for Chemical Substances and Physical Agents and

Biological Exposure Indices”

American Society of Mechanical Engineers (ASME) Codes and Standards:

ASME B30 Series, Crane Safety

ASME B31 Standards of Pressure Piping

American National Standards Institute (ANSI) Standards:

ANSI A10, Construction Package

ANSI Z136.1 Safe Use of Lasers

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Subcontractor(s) working on Fermilab site are subject to United States of America - Department of

Energy (DOE) civil penalties or subcontract fee reductions for noncompliance, in accordance with 10 CFR 851 “Worker Safety and Health Program” and 10 CFR 835 “Occupational Radiation

Protection”. Subcontractor(s) shall also comply with 10 CFR 851 “Worker Safety and Health

Program” which defines worker safety and health requirements for the Department of Energy contractors and their subcontractors. The Worker Safety and Health Program acknowledgment is part of the Construction ES&H Certification. Additional information can be found at:

http://eshq.fnal.gov/worker-safety-health-for-subcontractors/.

Subcontractor shall comply with 10 CFR 835 “Occupational Radiation Protection”. This

Regulation defines the requirements pertinent to work where potential exposure to ionizing radiation hazards occur. The protective measures to be taken where this hazard is present shall be communicated to the Subcontractor through the FRA Construction Coordinator. FRA has an extensive level of expertise in management of ionizing radiation hazards that will be utilized to identify the work locations where such hazards are present and establish these protective measures.

The publications listed below form a part of this specification to the extent referenced.

FRA General Terms and Conditions for

Construction (06-19)

010010 General Requirements

1.4 DEFINITIONS

Competent Person: One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate the identified hazardous. Duties related to ES&H shall take precedence over other duties.

Construction: The combination of erection, installation, assembly, demolition, or fabrication activities involved to create a new facility or to alter, add to, rehabilitate, dismantle, or remove an existing facility. It also includes the alteration and repair (including dredging, excavating, and painting) of buildings, structures, or other real property, as well as any construction, demolition, and excavation activities conducted as part of environmental restoration or remediation efforts.

Construction Coordinator (or Task Manager): A FRA person responsible for ensuring the work being performed is in conformance to the subcontract technical requirements. The FRA

Construction Coordinator is the primary point of contact with the Subcontractor. The term

Construction Coordinator shall also mean Task Manager and therefore, interchangeable within the subcontract documents.

Construction Environmental Safety & Health Certification: An official, binding document prepared by the Subcontractor, bearing the signature of a responsible manager of the subcontracting company that defines the safety and health practices and responsibilities necessary to conduct operations on Fermilab property in a safe manner.

Construction Manager: An individual or firm responsible to DOE or its contractor, FRA, for the supervision and administration of a construction project to ensure the construction contractor’s compliance with construction project requirements.

Construction Management Office: An office comprising of a Construction (Project)

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Manager, Construction Coordinator, Procurement Administrator, and ES&H Safety Coordinator.

This office is responsible for supervising and administrating the construction project to ensure the construction subcontractor’s compliance with technical specifications and ES&H requirements.

An office member will serve as the primary liaison between the Subcontractor and FRA, and this office member is the designated Construction Coordinator.

Construction Worksite: The area within the limits necessary to perform the work described in this

Subcontract. Reference Section 010010 Site Location Article 1.4, Parking and Staging Article

1.11, & Site Access and Hauling Article 1.12.

Design Coordinator: A FRA person who is assigned to the project and works with the Construction

(Project) Manager and Construction Coordinator to assist in the technical coordination of the project.

ES&H Coordinator: A FRA person responsible for ES&H guidance, periodic construction site visits, support for the FRA Construction Coordinator, and provide oversight of the

Subcontractor’s safety program. The ES&H Coordinator will review Hazard Analysis and training documentation for on-going work activities. Any deficiencies noted shall be brought to the attention of the FRA Construction Coordinator for follow up with the Subcontractor. The

ES&H Coordinator has authority to stop work activities for imminent danger, fatality, or major environmental release, but does not have authority to direct changes in the work scope of the project or the Subcontractor’s means and methods of construction.

Fermi Research Alliance, LLC (FRA) – The entity that manages Fermi National

Accelerator Laboratory (Fermilab) for the U.S. Department of Energy’s Office of Science.

Field Superintendent: One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate the identified hazardous. The superintends role is to run the day-to-day operations and control the short-term schedule. In addition, the superintendent includes important quality control and coordination responsibilities with sub tier contractor/vendors. FRA also requires the Subcontractor Field Superintendent to have completed an OSHA 30-hour construction safety course. Duties related to ES&H shall take precedence over other duties.

Imminent Danger: A hazard which, if allowed to persist, is likely to cause an accident that will result in death, injury, property damage, or environmental impairment.

Integrated Safety and Environment Management (ISEM): ISEM is defined as a system for performing work safely and in an environmentally responsible manner. The term “integrated” is used to indicate that the Environment, Safety and Health (ES&H) management systems are normal and natural elements of accomplishing work. The intent is to integrate the management of ES&H with the management of the other primary elements of construction: quality, scope, cost, and schedule. FRA subscribes to the philosophy of Integrated Safety and Environment

Management (ISEM) by following the program outlined in this section. The ISEM core functions are implemented by robust daily work planning of construction activities. The ISEM core functions include 1) define the scope of work, 2) identify and analyze the hazards, 3) develop and implement hazard controls, 4) perform work with controls, and 5) provide feedback for continuous improvement. FRA also requires this of subcontractors and sub-tier subcontractors.

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Procurement Administrator: A FRA person responsible for and specifically assigned to the project, who is responsible for negotiating and administering the subcontract terms and conditions. All modifications to the subcontract shall come from the Procurement Administrator or designee, in writing. The Procurement Administrator or designee is the sole entity that can modify the subcontract or initiate change orders.

Project Manager: A FRA person responsible for managing, phasing, and ensuring the project is meeting key milestones.

Qualified Person: One who, by possession of a recognized degree, certification, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his or her ability to solve or resolve problems relating to the subject matter, the work, or the project.

Subcontractor’s Safety Officer/Representative: If required by Section 010010 Article 1.9, paragraph A, the Subcontractor’s Safety Representative shall have completed the OSHA 30-hour construction safety course and have a minimum of 10 years of construction safety experience consistent with the type of activities included in the scope of work.

Subcontractor’s ES&H Program: Subcontractor’s (corporate) company policies and procedures to ensure operations comply with applicable safety and occupational health laws and regulations and protect the safety and health of employees and members of the public.

Stop-Work Order: A definitive statement made openly to another individual that an imminent danger situation exists and therefore, all related work must stop immediately.

Time and Material (T&M) Office: A FRA person or office assigned to oversee the overall

Subcontract compliance effort and operating procedures for Subcontract Time and Material

Releases. This individual serves as the focal point for T&M administration of their assigned

Subcontract Releases.

1.5 SUBMITTALS

Submittals with Subcontractor’s proposal:

Construction Environmental Safety and Health Certification, which includes acknowledgement regarding Worker Safety 10 CFR 851; (See Article 1.8) Experience

Modification Rating (EMR) Rates and Occupational Safety Health Administration (OSHA)

300 log for last three years. Reference the

Fermilab Subcontractor Safety Information Questionnaire;

Subcontractor’s ES&H Program (if required by Article 1.9); and

If required by Section 010010, Resume’ of the Subcontractor’s Safety Representative

ES&H Submittals Required Prior to Notice to Proceed but not limited to. Within ten (10) business days after subcontract award, the Subcontractor shall submit the following to FRA for acceptance. These items must be submitted and accepted by FRA prior issuance of Notice-To-

Proceed (NTP):

1. Hazard Analysis (if NTP is waived, a project Hazard Analysis is still required prior to commencement of work). The initial hazard analysis, at a minimum, should be for visitor’s access to the work site and mobilization. Depending on the scale and scope of the project, a more detailed hazard analysis may be required;

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Submittals after Notice to Proceed include, if applicable:

The completed Construction Environmental

Safety & Health Certification

Individual Trade, Craft, or Task Specific Hazard

Analysis

Global Harmonizing System, Safety Data Sheets (SDS)

Tabulation of On-site Work Hours on a Weekly basis as part of Weekly Progress Meetings

Incident Investigation Reports

Lift Plans

Welding Plans

Environmental, Erosion Control Reports

Excavation Plans, etc.

1.6 STOP WORK AUTHORITY

If unsafe behavior or potential environmental release is observed, any FRA or Subcontractor employees shall stop the task activity, inform the FRA Construction Coordinator and

Subcontractor’s Field Superintendent.

If the hazard cannot be abated in a timely manner, the work activity shall be stopped though the use of a Stop Work Order by the FRA Construction Coordinator and the FRA Procurement

Administrator.

Work shall not be permitted to continue until the hazardous situation has been eliminated and FRA has issued a Restart Work Order.

The Subcontractor is solely responsibility for safe working methods. Subcontractor shall ensure that Subcontractor employees, sub tier employees, FRA workers and other personnel or visitors are not exposed to safety hazards inside their designated work sites.

1.7 ENFORCEMENT

The US Department of Energy has the authority to exercise enforcement actions on any subcontractor who violates any requirement set forth in 10 CFR 851 and 10 CFR 835. The subcontractor may be subject to civil penalties up to $80,000 for each such violation, in accordance with 10 CFR 851 and civil penalties up to $110,000 for each such violation, in accordance with 10 CFR 835.

If any violation is a continuous violation, each day of the violation shall constitute a separate violation for the purpose of computing the civil penalty.

1.8 CONSTRUCTION ES&H CERTIFICATION

To ensure acceptance to 10 CFR 851, the Subcontractor shall complete and submit the attached

Construction ES&H Certification.

The Construction ES&H (CESH) Certification shall be submitted with the Subcontractor proposal and reviewed by FRA prior to the award of the subcontract.

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The CESH Certification shall encompass the work of any and all lower-tier subcontractors involved in activities under this Subcontract, and it shall include the Subcontractor’s methods to enforce the elements of the safety program for all personnel on the construction worksite.

The Subcontractor’s CESH Certification shall include the following, at a minimum:

A statement of the subcontractor’s commitment to provide a safe and healthful construction worksite for all employees including Subcontractors’ employees and FRA personnel;

A signature of a responsible manager of the subcontracting company;

If required by Section 010010 provide Name, title and qualifications of the designated site Safety Representative and designated alternates;

Occupational Medicine Program, including identifying the qualified occupational medicine services provider;

Procedures for coordinating safety and health with lower-tier subcontractors and with FRA personnel on the construction worksite;

The Subcontractor’s incident reporting and occupational medical program and the specifics for the construction worksite shall include:

Identification of the activities on the construction worksite that will require employees to be under an occupational medical or exposure-monitoring program.

Upon FRA’s request, the Subcontractor shall submit documentation of compliance.

Discussion of how medical personnel will be made available for advice and consultation on matters of occupational health.

An emergency response plan that sets forth the procedures to be followed upon the occurrence of serious injuries, illnesses, fatalities, fires, structural failures, or other emergencies, including procedures for the administration of first aid and/or other necessary medical treatment including: Identified of provision for prompt medical treatment.

Process for reporting and investigating recordable injuries for possible cause and corrective action in accordance with 10 CFR 1904.

Specific designation of management persons responsible for reviewing injury and illness reports.

Procedures for recording and reporting safety incidents and maintaining safety and health records in accordance with Occupational Safety and Health Administration

(OSHA) requirements and in accordance with Article 3.3.

Procedures for the investigation of job-related incidents to determine possible cause and corrective action.

Specific designation of management persons responsible for review of injury and illness reports

1.9 SUBCONTRACTOR’S ENVIRONMENT, SAFETY, AND HEALTH PROGRAM

On all subcontracts that require performance bonding, the Subcontractor shall have an

ES&H Program that is commensurate with the complexity and nature of the work. This ES&H

Program will describe the Subcontractor’s overall commitment to safety and measures that will be taken specific to this project work scope and site. The following describes the ES&H Program requirements.

The Subcontractor shall submit to FRA one (1) printed copy and one (1) electronic copy in Adobe portable document format (PDF);

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The ES&H Program will address the Subcontractor’s commitment to each of the following Integrated Safety and Environmental Management (ISEM) principals. A brief explanation and key elements to be addressed follows each:

Line Management Responsibility for Safety: Line management shall be responsible and accountable for the protection of the employees, the public, and the environment. Examples of expected items to support this statement are:

Statement of ES&H policy and goals;

Workforce accountability for strict compliance with subcontractor’s

ES&H program;

Policy statement concerning substance abuse on the construction worksite;

Process for progressive discipline;

Means of holding sub-tier contractors accountable for compliance with ES&H requirements;

Evidence of worker participation;

Participation of management in safety meetings, inspection, and documentation;

Process for employees to identify and help resolve ES&H issues quickly, including stop work authority; and

Management support without hint of retribution or harassment.

On-going status and compliance verification reporting to

FRA. Clear Roles and Responsibilities: The roles and responsibilities, and authority at all levels of the organization, including potential sub-tier subcontractors are clearly identified. Examples of expected items to support this statement are:

ES&H and Quality Control (QC) responsibilities for principals, field superintendent, foremen, competent person, ES&H officer, and workforce are documented; and Stop work authority.

Competence Commensurate with Responsibility: Personnel possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities. Examples of expected items to support this statement are:

Identification of required training and experience of field superintendent, foremen, competent person, ES&H personnel, and workforce;

Identification of process for documenting completion of training;

Process for assuring sub-tier contractors are adequately skilled to perform their work activities; and

Training for employees and sub-tiers employees on Integrated

Safety Management and hazard analysis.

Balanced Priorities: Resources are effectively allocated to address safety, programmatic, and operational considerations. Protecting the public, the workers, and the environment shall be a priority whenever activities are planned and performed. Examples of expected items to support this statement are:

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Management commitment of resources to adequately implement their ES&H program;

Selection process for sub-tier contractors that include cost, quality, schedule adherence, and safety performance; and

Process for the Subcontractor to authorize start of work by sub-tier contractors.

Identification of Safety Standards and Requirements: Before work commences, the associated hazards are evaluated and an agreed upon set of safety standards and requirements are established which will provide adequate assurance that the public, the workers, and the environment are protected from adverse consequences. Examples of expected items to support this statement are:

Subcontractor ES&H Program, by reference;

Subcontractor QC Program, by reference; and

Hazard analysis process which includes defining scope of work, analysis of hazards, identification of hazard controls, requirement to perform work within these controls, and means to provide feedback and improvement.

Hazard Controls Tailored to Work Being Performed: Administrative and engineering controls, tailored to the work being performed, are present to prevent and mitigate hazards. Examples of expected items to support this statement are:

Hazard analysis process;

Subcontractor ES&H Program, by reference;

Planning and selection of appropriate and effective protective measures;

Active regimen of workplace inspections and prompt abatement of identified hazards; and

Occupational exposure (industrial hygiene) monitoring to verify adequacy of controls and compliance with occupational exposure limits;

Inspections, assessment, and audits of sub-tier contractor’s adherence to ES&H and QC program;

Daily work planning and hazard reviews at the worker level documented in form found in Attachment B.

Operations Authorization: The conditions and requirements to be satisfied for operations to be initiated and conducted are clearly established and understood by all. Examples of expected items to support this statement are:

Process to assure workers are informed of hazards and required protective measures before work is allowed to begin;

Process to assure workers, including sub-tier contractors are appropriately trained to do their job safely;

Process to assure that when an incident occurs, the scene is secured until the incident investigation is complete; and

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Investigation process includes analysis, examination of trends and lessons learned, and a means to report to FRA in a timely manner.

Process to assure that applicable FRA permits are in place prior to allowing work to commence.

The ES&H Program should describe the following:

Basic Safety and Health Provisions including Emergency Action/Response

Plan, Accident Investigation Program, Recording and Reporting of Injuries, Housekeeping, Hazard Communication Plan, Personal Protective Equipment and

Fire Protection and Prevention.

Hazard Analysis Process including how hazards are identified and analyzed, preventive controls and the periodic inspection program. How workers are informed of hazards and protective actions. How objective evidence, i.e., monitoring results, is to be used for establishing controls measure, including exposures assessments to verify adequacy of control, e.g., verifying adequacy of hearing protection while monitoring equipment noise that is expected to be greater than 85dba exposure.

Waste Handling and Disposal including characterization of waste, packaging and labeling requirements and assurance that appropriate transportation and handling facilities will be used;

Erosion Control and Environmental Protection including Storm Water Pollution

Prevention Plan (SWPPP) when required and Erosion/Sediment Control Plan(s);

Other Program components (as dictated by the scope of this work) including the following:

Control of Hazardous Energy

(Lockout/Tagout);

Confined Space;

Concrete Cutting;

Hearing Conservation;

Ionizing Radiation; Nonionizing

Radiation;

Lead, Beryllium, or Other Metals;

Electrical (including Power

Transmission and Distribution);

Welding and Cutting; Scaffolds;

Fall Protection;

Excavations;

Signs, Signals, And, Barricades;

Tools - Hand and Power;

Ladders & Stairways;

Commercial Diving Operations;

Motor Vehicles, Mechanized Equipment, and Marine Operations; Cranes, Derricks, Hoists, Elevators, and Conveyors;

Concrete and Masonry Construction;

Steel Erection;

Underground Construction, Caissons, Cofferdams, & Compressed

Air

Demolition; and

Blasting and the Use of Explosives

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Changes and Updates: The ES&H Program is a living program. Updates that reflect changes to processes and program shall be submitted as changes are made. FRA may require changes for the program acceptance prior to Subcontract award. Once accepted by FRA, the Subcontractor shall be required to comply with the requirements set forth in their program.

All sub-tier subcontractors employed by the Subcontractor must agree in writing to follow the

Subcontractor’s ES&H Program. If not, the Sub-tier subcontractor’s will submit for acceptance one (1) electronic version in Adobe portable document format (pdf) of their ES&H Program and provide their own CESHC to ensure acceptance of 10 CFR 851, reference paragraphs 1.3, B and

Article 1.8.

1.10 JOB SITE ORIENTATION

The Subcontractor shall ensure and demonstrate; through a documented job site orientation program that sub-tier subcontractor personnel are aware of the ES&H requirements of the job.

The Sub-tier subcontractors working for the Subcontractor shall follow and perform all required

ES&H programs defined by the Subcontractor’s approved and accepted ES&H program for the job site.

1.11 HAZARD ANALYSIS

The hazard analysis document details the specific hazards associated with the work activities and mitigating actions (including personal protective equipment) that the Subcontractor and Sub-tier subcontractors will take to reduce or eliminate the risk of injury.

The initial hazard analysis shall be submitted as part of the CESHC and accepted by FRA prior to notice to proceed (NTP).

As the project progresses, task specific hazard analysis shall be prepared and submitted. The

Subcontractor shall prepare a hazard analysis for all trade work. A link to the hazard analysis can be found at http://eshq.fnal.gov/worker-safety-health-forsubcontractors/. The FRA format shall be used unless otherwise approved, see attachment D.

The following criteria shall be addressed, if applicable, when developing the hazard analysis:

A FRA accepted hazard analysis shall be required for all work activities;

All subcontractor and sub tier subcontractor employees are required to sign the analyses affecting their work thereby acknowledging understanding of the hazards and the mitigation activities. The signature list shall be available for review by the FRA

Construction Management Office. As the HA is updated, the subcontractor and sub-tier subcontractor employees shall be advised of the new information and re-sign the document;

Prior to the start of subsequent new work activities, the Subcontractor shall review and revise the hazard analysis, or develop a new hazard analysis, as necessary to incorporate new hazards. Each revision must be submitted and accepted by FRA before the associated element of work is begun;

Safety Data Sheet (SDS) of products that may significantly impact the safety or environment of Fermilab or subcontractor personnel are to be submitted as part of the hazard analysis process;

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The name of Competent Persons shall be included on the hazard analysis and communicated to all affected workforces;

Specific procedures in the areas of fall protection, excavation, confined space, hoisting and rigging, and Lockout/Tagout may be required as job conditions dictate;

and

Identifying silica exposure such as cutting masonry products, installing, cutting, or removing concrete, installation of or removal of sheet rock compound or dealing with other silica constraining products. Reference Attachment A for recommended mitigations.

The FRA Construction Management Office will provide informal hazard analysis training for

Subcontractor and sub-tier contractor personnel upon request.

1.12 EXISTING UTILITIES, EQUIPMENT, AND STRUCTURES

Utility Identification and Location:

Structures and utilities shown on the drawings represent the best information available. Their number and exact locations are not guaranteed. Excavation during construction may reveal the presence of underground drainage tiles, culverts, utilities, and other obstructions. The Subcontractor shall request from FRA direction for rerouting, sealing or otherwise modifying underground obstructions not shown on the drawings.

The Subcontractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this subcontract. The Subcontractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during subcontract performance, or by the careless operation of equipment, or by workmen, the

Subcontractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by FRA.

The Subcontractor shall protect from damage all existing infrastructure (1) at or near the work site and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Subcontractor. The Subcontractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this subcontract or failure to exercise reasonable care in performing the work. If the Subcontractor fails or refuses to repair the damage promptly, FRA may have the necessary work performed and charge the cost to the Subcontractor.

Electrical cables, duct banks, fiber optic cables, and gas service in the area of the excavation, that is, 18 inches either side or crossing, must be deenergized/de-pressured and lock-out/tagged-out. If the services cannot be de-energized/de-pressured, then vacuum excavation methods, consisting of air or water to break up the soil and a vacuum device to collect the spoil, shall be used to locate fiber optic cables, electrical cables, duct banks, and gas lines prior to the excavation activity.

Work on Existing Utilities:

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FRA will identify through drawings, notations and field locates, the approximate location of known utilities and underground structures

No work shall be performed on existing in-service utility systems without prior approval and coordination of the system outage by the FRA Construction

Coordinator

Pressure shall be relieved on all piping systems before opening system and starting the work

Lockout/Tagout shall be used by the Subcontractor for all valves, blank-offs and relief lines

“Hot Tap” connections on utility services shall not be permitted unless specified by the subcontract documents and specific procedures have been submitted to and accepted by FRA

Existing fire and life safety systems shall be re-activated at the end of each business workday. If systems are unable to be re-activated at the end of the business workday, notification must be made to the FRA Construction Coordinator.

Fermilab Access for Information Gathering:

Fermilab utilizes a GPS system for on-site mapping and documentation of underground utilities;

The Subcontractor shall provide access for data gathering;

The Subcontractor shall notify the FRA Construction Coordinator two (2) working days prior to backfilling.

1.13 ENVIRONMENTAL ISSUES AFFECTING THE WORK

Environmental issues affecting the work planning specific to this project can be found in Section

010010, Article 1.9.

Soil Erosion and Sediment Control shall be employed on all projects involving excavations. The following requirements apply:

Subcontractor shall have all required erosion control devices required by the Soil

Erosion Sediment Control Plan (SESCP) or SWPPP (if required) and as shown on the drawings, in place prior to commencing any work for which they are required.

As the work evolves, additional interim control structures may be required in order to protect waterways and/or comply with permit terms and conditions.

Costs for installation and maintenance of these structures shall be considered incidental to the project and included in the original proposal.

The Subcontractor shall install all such structures within 24 hours of notification by FRA.

Maintenance of Erosion Control Structures:

Subcontractor shall be required to perform inspections of all control structures as specified in the drawings and SWPPP, and to maintain all control devices until final stabilization of all disturbed areas.

Subcontractor shall perform at a minimum, weekly erosion control inspections and after ½-inch or more precipitation events.

Temporary and Permanent Seeding and Stabilization

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The Subcontractor shall be required to follow seeding dates and requirements as specified and in accordance to the Illinois Urban Manual.

The Subcontractor shall be responsible for providing appropriately vegetated surfaces as outlined in the technical specifications or specified on the drawings.

The Subcontractor shall be responsible for establishing sufficient final vegetation required for stabilization as accepted by FRA to removing the erosion control structures. Any permanent seeding operations completed at the end of the growing season shall be carried out per dormant seeding requirements (Illinois Urban Manual Standard 880C). Subcontractor shall be responsible for establishing final vegetation over all disturbed areas.

1.14 ADVANCE NOTICE OF WORK ACTIVITIES

The following activities require the Subcontractor to provide written notification to the FRA Construction Coordinator a minimum of three (3) business days prior to the commencement of work:

Interruption of road traffic;

Closure of any roads;

Connection to or interruption of any existing underground utility;

Intended use of ICW from any hydrant;

Connection to temporary electric power sources;

Request for disablement of fire alarms or related safety devices;

Request for disablement of fire protection systems;

Intended activity beyond the specified construction limits;

Intended access to or work within a confined space;

Connection to or interruption of any existing 13.8kV power system;

Saw cutting or core drilling at manholes, foundations and paved areas;

Excavation activities;

Backfilling of underground utilities;

Delivery of a radioactive source on the Fermilab site.

Subcontractor must receive FRA’s approval prior to proceeding on the above listed work activities.

1.15 SUBCONTRACTOR’S PROJECT TEAM & PERSONNEL

Field Superintendent - The Subcontractor shall, at all times during the progress of the work, provide a competent superintendent. In addition, the following requirements for the Field Superintendent are described below:

The Subcontractor shall provide a competent Field Superintendent, who is the

Subcontractor’s representative designated for the duration of the project to the running of the day-to-day operations of the work including safety, quality control and sub-tier subcontractor coordination responsibilities. The Field Superintendent shall have knowledge and experience of Occupational Safety and Health Administration (OSHA) and other related safety standards and has the authority to enforce such standards in the field.

The Field Superintendent must be present on the Fermilab project site whenever work activities are ongoing.

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In the absence of the designated Field Superintendent, the Subcontractor shall identify an alternate individual with similar qualifications acceptable to FRA.

Should more than one work shift be required on this project, the

Subcontractor shall identify and assign a designated individual meeting the above requirements for each work shift.

In the event excavations are part of the project scope, the Subcontractor shall provide a competent person for excavation activities who meets the requirements of

OSHA 29 CFR 1926.650 (b).

In the event scaffolding is be utilized during the execution of the project, the

Subcontractor shall provide a competent person for scaffolding who meets the requirements of OSHA 29 CFR 1926.450 (b).

Subcontractor’s Safety Representative - If a Subcontractor’s Safety Representative is required, the

Subcontractor shall employ a Safety Representative who acts as the authorized agent of the

Subcontractor, responsible for safety activities of all work sites under this subcontract. Reference

Section 010010.

The Subcontractor’s Field Superintendent or if required by Section 010010 the Subcontractor’s

Safety Representative as identified in the CESHC shall interface with the FRA Construction

Coordinator and FRA ESH Coordinator on all safety matters, and assure the subcontractor does the following:

Act as the Competent Person

Provide Input to Daily Task/Work Planning Meeting

Interface with FRA Construction Coordinator on all safety matters

Prepare and submit Hazard Analyses including revisions and updates

Review and accept sub-tier safety plans and hazard analyses

All sub-tier contractors have accepted the ES&H Plan

Update the ES&H Plan as required

Maintain a list of Competent and Qualified Persons

Hazard Analyses are understood and signed by all workers

Inspect work in progress

Identify and reports and corrects deficiencies

Personal protective equipment is available

Conducts toolbox meetings

Maintain all safety records including minutes, training records, inspections, etc.

Maintain safety related signage

Equipment inspections are performed

Attend weekly construction meetings

Coordinate permit applications with FRA Construction Coordinator Investigates all incidents

The Subcontractor’s Safety Representative or the alternate shall be present at all meetings between the Subcontractor and FRA at which changes in construction methodology are discussed. The

Subcontractor’s Safety Representative shall approve these changes.

Drug and Alcohol-Free Workplace - All personnel of the subcontractor, subsubcontractors, and sub-tiers are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of controlled and restricted substances. All subcontractors and subcontractor’s personnel shall adhere to the Federal Controlled Substances Act (12 USC 8120 and further

ES&H REQUIREMENTS 013100 - 17

defined in Federal Regulations 29 CFR 1308.11-3808.15) and stated in the subcontract documents.

After damage to property or environment release by the subcontractor or sub tier contractor associated personnel are subject to drug testing and results shall be submitted to the FRA

Construction Coordinator.

1.16 IDENTIFICATION BADGING

The Subcontractor employees and sub-tier sub-subcontractors working on site will be required to obtain identification badging for access onto the Fermilab site.

The FRA Construction Coordinator will assist in the process of identification badging

Once identification badges are obtained, they shall be available at all times while on and entering the Fermilab site

Deliveries, incidentals, and escorted work activities under eight (8) hours are exempted from the badging requirement

Starting October 1, 2021, FRA will only accept REAL ID

1.17 FERMILAB TRAINING

All Subcontractors working at Fermilab shall attend Subcontractor Orientation / General Employee

Radiological Training (GERT) which is an hour presentation conducted weekdays at 7:30 a.m.

All Subcontractor employees will receive a card documenting attendance. This training must be repeated every two (2) years. The orientation and badging efforts require approximately two (2) hour.

FRA may require that Subcontractor employees receive Radiological Worker training, an approximately eight (8) hour class. Refer to Section 010010 to determine if this class is required.

FRA may require that Subcontractor employees receive Oxygen Deficiency Hazard (ODH) training, an approximately eight (8) hour class. This include a medical evaluation by Fermilab

Occupational medical department. Refer to Section 010010 to determine if this class is required.

FRA may require that Subcontractor employees receive Fermilab LOTO II, a 4-hour class. Refer to Section 010010 to determine if this class is required.

1.18 WASTE DISPOSAL/RECYCLING

No trash burning, dumping, or disposal is permitted on Fermilab property. The disposal of regulated waste generated from the use of materials provided by Fermilab

(Government property) shall be the responsibility of the designated FRA representative. Disposal of all other trash and waste materials generated during the performance of this subcontract shall be the responsibility of the Subcontractor and must be performed in compliance with all applicable federal, state and local laws and regulations.

The governing statutes include, but are not limited to, the Resource Conservation and Recovery

Act, the Toxic Substances Control Act, the Hazardous Materials

Transportation Act, the Illinois Environmental Protection Act/Solid and Special Waste

Management Regulations, and the laws and regulations of any other state receiving regulated waste material generated during the performance of this Subcontract.

ES&H REQUIREMENTS 013100 - 18

Fermilab remains subject to a DOE-wide suspension of recycling metal originating from radiological areas. Refer to Section 010010 for requirements pertaining to recycling metals. Off-site disposal of recycled materials, trash, debris, demolished material, pallets, crates, packing materials, rubbish and all waste material shall be the responsibility of the Subcontractor. The goal for recycling construction and demolition waste is 80% based on weight, excluding metals restricted in Section 010010.

Every subcontractor’s recycled or waste dumpster(s) leaving site must have a radiological survey.

Coordinate with the FRA Construction Coordinator for this survey prior to dumpster removal.

The Subcontractor shall furnish all necessary dumpsters or containers to prevent dispersion of debris both within and outside of the construction site.

Fermilab Approved Recycling:

The Subcontractor shall utilize a recycling waste hauler, obtain a report on percentage recycled by weight from the vendor and submit the report to the FRA

Construction Coordinator;

The minimum amount of recycled material is 50% as measured by weight excluding metals restricted by above in paragraph B.

The Subcontractor shall submit a report that details the percentage, by weight, of recycled materials.

Regulated Waste:

Where regulated waste is generated (waste regulated by the Resource Conservation and Recovery Act Hazardous, Toxic Substances Control Act, Illinois Special Waste, etc.) the Subcontractor shall immediately notify the

FRA Construction Coordinator; and

Unless specified above in paragraph B, all regulated waste shall be disposed through the Fermilab Hazard Control Technology Team.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 PERMITS

Fermilab has its own Authority Having Jurisdiction. No municipality permits are required.

However, FRA conducts work through the use of on-site permits. All FRA required permits will be identified to the Subcontractor by the FRA Construction Coordinator, who will arrange for all necessary permits at no cost to the Subcontractor.

No work activity shall be performed without the required permits.

Activities requiring permits include, but are not limited to:

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Work notification;

Excavation (see below);

Electrical work;

Existing Structure/Concrete Cutting & Coring

Hot Work, Burning/Welding & Spark Producing;

Modification to drinking water, sanitary sewer systems or Industrial Cooling Water;

Radioactive sources on site;

Working with/on radioactive material, working in radiological areas; Moving government or Fermilab property off site.

The Subcontractor shall comply with all restrictions or provisions listed on permits.

All requests for permits shall be made a minimum of two (2) working days prior to the need for the permit, except excavation permit.

Excavation Permit: An Excavation Permit issued by the FRA Construction Coordinator is required before any excavation/digging can begin at the construction site. The following requirements are associated with the Excavation Permit:

Subcontractor shall coordinate the preparation of the excavation permit application with the FRA Construction Coordinator;

Excavation permits require a minimum of ten (10) working days for areas less than one acre (208-ft x 208-ft) unless near accelerator operations. All other excavation permits including near accelerator operations, that is, 100-ft from the center of the beamline, require a minimum of eighteen (18) working days;

No excavation shall proceed without an approved Excavation Permit, signed by the

Subcontractor Competent Person and the FRA Construction Coordinator.

Confined Space Permit: The minimum acceptable requirements for confined space work at

Fermilab include:

The FRA Construction Coordinator shall identify all existing confined work spaces to the Subcontractor;

If a Subcontractor is required to enter a permit-required confined space as part of their contract with FRA, the subcontractor shall provide the FRA Construction

Coordinator with the following information at the preconstruction meeting or at least five (5) working days prior to entry:

A written copy of the Subcontractor’s confined space entry program;

Training records for potential entrants, attendants, and entry supervisors;

Evidence that all air monitoring equipment is properly calibrated within the calibration period specified by the subcontractor's program or manufacturer's instructions. This may be in the form of a calibration log, certification indicator on the instrument, or other means. (It is imperative that the equipment used by the Subcontractor be capable of monitoring for the contaminants associated with the confined space to be entered.

It will be the Subcontractor's responsibility to provide all of their own personal protective equipment (PPE), such as lifelines, harnesses, respirators, tripods, ventilators, etc., as specified by the entry permit;

ES&H REQUIREMENTS 013100 - 20

In addition to complying with the permit space requirements listed above, each

Subcontractor retained to perform permit-required confined space entry operations shall:

Obtain any available information regarding permit space hazards and entry operations from the FRA Construction Coordinator;

Coordinate entry operations with FRA, when both FRA personnel and

Subcontractor personnel will be working in or near permit spaces;

Prior to entry, inform the FRA Construction Coordinator of the specific permit space procedures the Subcontractor will follow;

Inform the FRA Construction Coordinator who will inform the Fermilab

Fire Department prior to entering the space;

Inform the FRA Construction Coordinator of any unanticipated hazards encountered during confined space entry;

Provide the FRA Construction Coordinator with a copy of the

Subcontractor’s confined space permit, reclassification form or written certification once the work has been completed.

Hot Work, Burning, Welding, including Spark Producing around Combustibles Permit:

1. Information concerning the burning/welding permit is listed below:

The FRA Construction Coordinator will contact the Fermilab Fire Department

(FFD) and secure the Burn Permit;

Members of the FFD will meet with the FRA Construction Coordinator and the Subcontractor’s Field Superintendent and examine the proposed operation, prescribe precautions, assure appropriate instructions are understood, and then issue a written Burn Permit;

The Subcontractor must arrange for fire watches during burning, welding, or other fire or spark generating work.