013_State+Contr+Summ-Earth+Systems-Updated.docx

ND STATE CONTRACT INFORMATION

4501 Coleman Street Suite 103 Bismarck, ND 58503 Contact(s): Jon Aamont, jaamont@earthsys.net Christopher Neubauer, cneubauer@earthsys.net 701-425-1607, 701-934-0900

CONTRACT INTRODUCTION

This contract is for environmental consulting services, including environmental response, assessment, investigation and corrective services in sites impacted from the release of fluids from oil, gas, and waste-water disposal in the state.

TASK ORDER PROCESS

A. When an agency requires environmental consulting services from Environmental Services Consultant Contract Pool for - the agency will prepare a written Task Order request. This will include a Statement of Work (SOW) describing the required services. See Attachment 1 - Task Order.

1. Projects estimated at less than $250,000:

· Direct Assignment - An agency may issue a task order request directly to any of the awarded vendors in the appropriate pool category.

· Competitive - An agency may elect to conduct a competitive process by requesting project proposals from both vendors. The agency will select the vendor project proposal that best meets the SOW requirements based upon the selection criteria stated in the task order request.

2. Projects estimated at $250,000 or more:

· Direct Assignment - An agency may issue a task order request directly to an awarded vendor if prior approval is granted by the Department of Mineral Resources.

· Competitive - An agency must issue a task order request to both of the awarded vendors. The agency will select the vendor project proposal that best meets the SOW requirements and selection criteria stated in the task order request.

B. Time and Materials or Fixed Bid The task order request may stipulate either a specified number of hours (Time and Materials) or may stipulate a project to be completed at a fixed cost (Fixed Bid). The task order request will describe the work to be done and project begin/end dates (including deliverable due dates where applicable).

C. Submission of Project Offer Each non-emergent task order request will specify an offer due date for the vendor to respond to the State’s request. This time frame will be no less than two (2) business days, but it may be more at the State’s discretion. Within the specified time frame, the vendor must respond to the agency that issued the task order request, either affirming or denying its ability to provide the professional environmental emergency consulting services in the required project time frame. During this response period, if necessary, the vendor may seek clarifications of the work involved.

If the vendor is unable to provide the services requested, it must state the reason in the appropriate section on the Task Order Request form, sign and return the form to the requesting agency by the offer due date.

If the vendor is capable of fulfilling the task order, it will complete and attach a “Project Offer” to the Task Order Request form, sign and return the form to the requesting agency by the proposal due date. The “Project Offer” will include the following items:

1) Basic vendor staff information: Name and date of availability;

2) If agency requests a Time and Materials Bid, the vendor must respond with personnel costs for the staffing required, equipment costs, and subcontractor costs. Propose a service rate for each section. If the Task Order Request project dates span more than one year of the Contract term, the vendor must provide rates for each effective year. Service rates may not exceed the rates originally proposed in response to this RFP; however the rates may be less, depending on the Agency’s requirements, nature of the job market, and the vendor staff abilities;

3) If agency requests a Fixed Bid, provide a fixed price offer to accomplish the Statement of Work;

4) Resume(s) for vendor staff, if agency requests; and

5) If agency requests reference checks for vendor staff, each vendor staff reference check must include the results of two reference checks that the vendor has performed on the proposed individual, including the names and telephone numbers of the references. At least one of the references must be from a previous employer or from a customer for which the vendor staff performed environmental consulting services.

CHANGE ORDER

A change order process will be used to manage issues and changes during the life of a task order project. A change request must be in writing to document the potential change. The change will be reviewed and, if acceptable to the agency, the vendor will submit an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the scope of work. A change order must be approved and signed by both parties prior to implementation of the change. See Attachment 2 - Change Order.

CONTRACTORS INFORMATION

Check the State contract website or NDBuys for the contractor and contract administrator information.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code (NDCC) section 54-44.4-13. This contract is made available to State entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C. chapter 39-04.2, and the International Peace Garden. Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known.

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