01 User Guide 9 14 2023.docx

Contract Number: 505ENT-O23-EQUIPMAIN-00 Equipment Maintenance Cost Reduction Program July 1, 2023

STATE OF WISCONSIN

DEPARTMENT OF ADMINISTRATION

STATE BUREAU OF PROCUREMENT

Contract 505ENT-O23-EQUIPMAIN-00 Equipment Maintenance Cost Reduction Program

USER GUIDE

July 1, 2023

Revised: 9.14.23

Contract Numbers:

505ENT-O23-EQUIPMAIN-01 Specialty Underwriters 505ENT-O23-EQUIPMAIN-02 Remi Holdings, LLC 505ENT-O23-EQUIPMAIN-03 Electronic Risk Consultants

Commodities and Product Categories: Equipment Maintenance Cost Reduction Program (Collective Purchasing Contract with State of Iowa)

Terms: Net 30

This contract offers an Equipment Maintenance Cost Reduction Program to state agencies, UW-System campuses and municipalities. An equipment maintenance cost program offers a method to reduce equipment maintenance expenses and better track and manage the service of equipment. The State of Wisconsin is participating on a contract established by the State of Iowa Contract. There are two vendors available on this optional contract.

Under this program, the State is guaranteed minimum discounts of up to 38% off the current selected equipment maintenance agreements depending upon the type of equipment included and the existing service coverage and contract terms. You are not required to transfer all your equipment to the program; you can add and remove equipment from the program as desired. In many instances, the current service provider is utilized or an alternate vendor can be requested.

Types of equipment and minimum discounts available include:

Holdings LLC Discount Electronic Risk Consultants Discount

Examples of equipment covered (listing is only representative. Coverage may include additional equipment):

Communication Equipment

· Audio/Visual Systems

· Emergency Systems

· Intercom Systems

· Overhead Paging Systems

· Radios

· Telephone Systems

· Voice Mail Systems Data Processing (IT) Equipment

· Bridges

· Controllers

· Hubs

· Line Printers

· Multiplexors

· PCs and PC Peripherals

· Routers

· Scanners

· Servers Security Alarm Equipment

· Alarm Systems

· Card Access Systems

· CCTV Systems

· Electronic Gates/Doors

· Electronic Library Security System

· Fire Alarms

· Metal Detectors

· Outdoor Emergency Sirens

· Police Systems

· Premise Alarms

· Protection Systems

· Vaults and Safes

Facilities Equipment

· Clothes Washers and Dryers

· Electronic Signs

· Food Preparation Equipment

· Housekeeping Equipment

· Pool Equipment

· Bar Code Readers

· Environmental Control Computers

· Industrial Scales

· Voting Machines

· Water Meter Readers

Research and Investigation Labs

· Autoclaves

· Blood Gas Analyzers/Units

· Cardiology/Stress & EKG

· Cell Washers & Savers

· Centrifuges

· Chemistry Analyzers

· Chromatography Equipment

· Coagulation Analyzers

· Computers

· Co-Oximeters

· Densitometers

· DNA Analyzers

· DNA Synthesizers

· Electrolyte Analyzers

· Electron Microscopes

· Electrophoresis Equipment

· Gamma Counters

· Hematology Analyzers

· Immunoassay Analyzers

· Microbiology Analyzers

· Microscopes

· Microtomes/Cryostats

· Ria Systems

· Scales and Balances

· Spectrophotometers

· Tissue Analyzers Office Equipment

· Binders

· Bursters

· CAD and CAM Systems

· Card Readers

· Cash Registers

· Check Signers

· Coin Sorters, Packagers

· Copiers

· Currency Counters

· Dictation Equipment

· Electric Rotary Files

· Electronic Typewriters

· Embossers

· Facsimile Machines

· Folders

· ID Card Readers

· Laminators Microfilm

· Printers

· Retail Scanners

· Shredders

· Time Clocks

· Transient Voltage Protection Equipment

· Uninterrupted Power Supplies

Mail Equipment

· Inserters

· Labelers

· Machines

· Openers

· Scales

· Stackers

Data Processing (IT) Equipment

· Bridges

· Controllers

· Hubs

· Line Printers

· Multiplexors

· PCs and PC Peripherals

· Routers

· Scanners

· Servers

Health Care Equipment

· Cardiology/Stress Systems/ICU, CCU,EKG:

· Arrhythmia Computers

· Cardiac Cath Systems

· Cardiac Output Computers

· Electrocardiographs

· Electroencephalographs

· Intra Aortic Balloon Pumps

· Monitoring Systems

· Patient Data Management

· Stress Test Systems

· Telemetry Systems

· Clinical/R&D Lab:

· Balances

· Blood Gas Analyzers

· Blood Gas Units

· Cell Savers

· Cell Washers

· Chromatographs

· Clinical Analyzers

· Co-Oximeters

· Densitometers

· DNA Synthesizers

· Electron Microscopes

· Electrophoresis Equipment

· Flame Photometers

· Gamma Counters

· Hemoglobinometers

· HPLC

· Microscopes

· Osmometers

· Spectrophotometers

· Function Labs Respiratory Therapy:

· Co-Oximeters

· Plethysmographs

· Pulmonary Function Systems

· Sleep Labs

· Radiation Oncology:

· Linear Accelerators

· Superficial Units

· Therapy Simulators

· Treatment Planning Computers Health Care Equipment (cont)

· Hospital Laboratory:

· Blood Culture Units

· Centrifuges

· Chemistry Analyzers

· Coagulation Analyzers

· Computers DNA Analyzers

· Electrolyte Analyzers

· Hematology Analyzers

· Immunoassay Analyzers

· Microbiology Analyzers

· Microtomes/Cryostats

· Ria Systems

· Scales/Balances

· Tissue Analyzers Nuclear Medicine

· Computers

· Crystals

· Dose Calibrators

· Gamma Cameras

· Gamma Counters

· Laser Imagers

· Multi Format Cameras

· Uptake probes

· Surgery:

· Anesthesia Equipment

· Lasers

· Microscopes

· O.R. Tables

· Phaco Emulsifiers

· Physiological Monitoring

· Systems

· Sterilizers

· Surgical Microscopes

· Ventilators

· Ultrasound:

· Laser Imagers

· Multi-format Cameras

· Transducers

· Ultrasound units

· Radiology

· Angiographic Systems

· Chest Units (Automated)

· Cine Film Viewers

· Cine Processors

· Cine Projectors

· CT Scanners

· Cystographic Units

· Daylight Systems

· Dental Units

· Digital Systems

· E.R. Units

· FilmProcessors

· Fluroscopic Rooms

· General Radiographic RoomsHead/Skull units

· Mammography Units Mobile C-Arms

· Motorized/Auto Film Viewers

· MRI Scanners

· PACS Systems

· Physiological Monitoring

· Portable X-Ray Machines

· Radiology

· Radiology Information Systems

· Special Procedures Room

· Tomographic Rooms

· X-Ray Tubes

· Biomedical Equipment:

· Analyzers

· Simulators

· Testing Equipment

SPECIALTY UNDERWRITERS

Website: www.su-group.com

Contract#: 505ENT-O23-EQUIPMAIN-01 Supplier ID: 0000021792 Supplier Location: MAIN

Contact Information:

State Agencies and Cooperative Purchasing Groups:

Purchasing Groups:

University of Wisconsin – Madison:

Implementation/Additional of Equipment

To implement this program or add equipment to an established account:

· Submit, via e-mail, a copy of your current equipment maintenance contract/invoices to Specialty Underwriters so they can provide you with a quote. (Please copy Contract Manager at robert.penfield@wisconsin.gov on your request). Inspection of equipment may be required by Specialty Underwriters in order to complete the quote. Specialty Underwriters will contact agency/campus/city directly to set up an appointment.

· After the quote has been received and the savings are analyzed please inform Specialty Underwriters whether or not you wish to proceed with the quote.

· If you accept the quote and decide to place equipment onto the program, follow your agency procedures/guidelines.

· If you do not wish to join the program, please provide the Contract Manager with feedback as to why the program will not be implemented.

Service Call for Maintenance of Equipment

· Call Specialty Underwriters toll free at 1-800-833-7050.

· When placing a call have the following information available for the Dispatch Technician:

· Zip code and tag number of equipment

· Account name and address

· Information on the equipment needing service and/or maintenance including a description of the problem.

· A contact name and phone number

· Specialty Underwriters will contact service provider to schedule a call.

Billing

Billing will always come from Specialty Underwriters and not the vendor completing the services. If there are items which are not covered under the Service Agreement which the vendor will be billing the invoice must be submitted to Specialty Underwriters directly.

Remi Holdings, LLC

Website: www.theremigroup.com

Contract#: 505ENT-O23-EQUIPMAIN-02 S0upplier ID: 0000110360 Supplier Location: MAIN

Contact Information

REMI

6325 Ardrey Kell Road, Suite 200 Charlotte, NC 28277 Phone: 888-451-8916| Fax: 704-887-2916 www.theremigroup.com

Customer Service Phone: 888-728-2151 customerservice@theremigroup.com

Dayne Black Account Manager Phone: 980-356-3295 Dayne.Black@theremigroup.com

Taylor Baker Director of Government & Account Phone: 704-840-1032 Taylor.baker@theremigroup.com

Implementation/Additional of Equipment

To implement this program or add equipment to an established account:

· Submit, via e-mail, a copy of your current equipment maintenance contract/invoices to Remi Holdings LLC so they can provide you with a quote. (Please copy Contract Manager at robert.penfield@wisconsin.gov on your request). Inspection of equipment may be required by Remi Holdings, LLC in order to complete the quote. Remi Holdings, LLC will contact agency/campus/city directly with questions or to set up an appointment.

· After the quote has been received and the savings are analyzed please inform Remi Holdings, LLC whether or not you wish to proceed with the quote.

· If you accept the quote and decide to place equipment onto the program, follow your agency procedures/guidelines.

· If you do not wish to join the program, please provide the Contract Manager with feedback as to why the program will not be implemented.

Service Call for Maintenance of Equipment

· Call Remi Holdings toll free at 1-866-296-4847 or email dispatch@theremigroup.com.

· When placing a call have the following information available for the Service Representative:

· Equipment ID: Tag/Item# or Serial Number

· Location of equipment

· Name and number of Contact Person on site

· Description of Problem – reason for service call

· Remi Holdings LLC will contact service provider to schedule a call.

· Please call to schedule PM Service 3-6 weeks in advance.

All program related billing will come from Remi Holdings LLC and not the vendor completing the services. If there are items or expenses which are not covered under the Service Agreement, Remi will notify the end user accordingly. Please forward any misdirected service vendor documents or invoices to Remi for processing.

Electronic Risks Consultants, Inc (ERC)

Website: www.erc-corp.com

Contract#: 505ENT-O23-EQUIPMAIN-03 Supplier ID: 0000021792 TBD Supplier Location: MAIN

Contact Information:

State Agencies and Cooperative Purchasing Groups:

Purchasing Groups:

University of Wisconsin – Madison:

Implementation/Additional of Equipment

To implement this program or add equipment to an established account:

· Submit, via e-mail, a copy of your current equipment maintenance contract/invoices to ERC so they can provide you with a quote. (Please copy Contract Manager at robert.penfield@wisconsin.gov on your request). ERC will contact agency/campus/city directly to set up an appointment.

· After the quote has been received and the savings are analyzed please inform ERC whether or not you wish to proceed with the quote.

· If you accept the quote and decide to place equipment onto the program, follow your agency procedures/guidelines.

· If you do not wish to join the program, please provide the Contract Manager with feedback as to why the program will not be implemented.

Service Call for Maintenance of Equipment

· Call ERC toll free at 1-888-372-0555.

· When placing a call have the following information available for the Dispatch Technician:

· ID# assigned to equipment

· Information on the equipment needing service and/or maintenance including a description of the problem.

· A contact name, phone number and address

· ERC will contact your service provider to schedule a call.

Billing will always come from ERC and not the vendor completing the services.