01_25-009037 ITB 18th Ave Sanitary Sewer Construction.pdf

INVITATION TO BID

25-009037

18th Avenue Sanitary Sewer Rerouting Construction

COVER SHEET

ITB Issue Date: April 30, 2025

ITB Number: 25-009037

ITB Title: 18th Avenue Sanitary Sewer Rerouting Construction

Pre-Bid Meeting: MANDATORY

Thursday, May 15, 2025 @ 11:00am MT

City Hall 500 S 4th Ave

Brighton, CO 80601

ITB Questions Due: Thursday, May 22, 2025 @ 11:00am MT

Addendum (if necessary): Thursday, May 29, 2025

Bid Due Date: Thursday, June 5, 2025 @ 10:00am MT

Bid will be received at: BidNetDirect.com

(Only electronic submissions via BidNet Direct accepted.)

Procurement Point of Contact: Kelsey Archuleta

Email Address: procurement@brightonco.gov

The City of Brighton by and through its Division of Procurement & Contracts is accepting Bids from qualified Firms to furnish all labor, equipment, supplies, and material as necessary for 18th Avenue Sanitary Sewer Rerouting Construction stated herein this Invitation to Bid.

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INVITATION FOR BID

18th Avenue Sanitary Sewer Rerouting Construction

SUBMISSION INSTRUCTIONS

1. PROJECT SUMMARY: The City of Brighton seeks the bid of qualified contractors to construct sanitary sewer collection system improvements and proper abandonments, per construction documents, along South 18th Avenue with connection to the existing sanitary sewer collection system within East Egbert Street.

2. PRE-BID MEETING DETAILS:

The purpose of this conference and/or site visit is to allow Firms which may submit a Bid an opportunity to present questions and obtain clarification relative to any facet of this solicitation.

Pre-bid meetings begin promptly at the time specified on the solicitation cover page and no late entry shall be permitted. If anything of importance is asked and not answered during this conference, please submit question(s) in writing to obtain an answer.

2.1. Pre-Registration: It is required that you pre-register for pre-bid meetings and only one representative per company may attend. Please email procurement@brightonco.gov using the subject line “RSVP Pre-Bid 25-009037” and include the name, phone number, and email address of the person who will be attending.

2.2. If noted as mandatory: Due to the importance of all Bidders having a clear understanding of the scope of the work and requirements of this solicitation, a Bidder must be in attendance during the entire pre-bid conference in order to submit a Bid. Bids will only be accepted from those in attendance.

2.3. If noted as recommended: Attendance is not a prerequisite for submitting a Bid.

2.4. Attendance at the conference will be evidenced by identification of the prospective Bidder and the signature of the Bidder’s representative on the attendance roster. The representative of each Bidder attending is expected to bring a copy of the solicitation documents and any drawings and plans for reference during the conference. Any changes resulting from this conference as well as the attendance list will be issued in a written addendum to the solicitation. No two Bidders may be represented by the same person or entity. No person or entity may later submit a bid on behalf of a Firm which the person or entity did not represent at the pre-bid conference.

2.5. Attendees must wear appropriate Personal Protective Equipment (PPE), as deemed necessary based upon site conditions, at all times during the pre-bid meeting. The City shall not provide PPE to attendees.

2.6. Issuance of this invitation does not commit the City of Brighton to award any contract or to procure or contract for any equipment, materials or services.

3. RESPONSE FORMAT:

Each response shall consist of the following, in one single Word or PDF document, and in the following order, unless otherwise specifically requested in the specifications/scope of

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work. Should Respondents include a cover letter or executive summary, it shall not exceed one (1) page. Information that is reasonably considered proprietary should be clearly marked as confidential.

3.1. CAPABILITIES AND EXPERIENCE:

3.1.1. Provide specific information regarding the experience and capabilities on similar projects or related services. Focus, to the greatest extent possible, on past or present experience with projects similar to this scope. Include experience with other past projects for the City of Brighton which would be of benefit to this service. Provide a summary of the Firm’s local in-house capabilities in all engineering disciplines that may be applicable.

3.1.2. Provide an organizational chart that identifies each of the project members and the respective reporting hierarchy.

3.1.2.1. The City desires to work with one point of contact within the Firm or company.

The Project Manager shall be one individual that shall have the responsibility for things such as construction inspection, meeting attendance, as well as all other requirements as set forth in the specific requirements as needed.

3.1.3. Provide a list of the Company’s completed projects of similar size and nature within the last five (5) years. The project list shall include the name of the customer, date of service, project budget/original contract amount, number of approved change orders, total dollar amount of approved change orders, and final contract amount. For each referenced project, identify which of the proposed project members contributed to the project.

3.2. EQUIPMENT & FLEET LIST: Provide satisfactory evidence that the Company is familiar with the class of work specified and that it has the necessary personnel, capital, tools, machinery, and other equipment necessary to conduct the work in a good and workmanlike manner to the satisfaction of the City within the time specified. Provide a list of applicable equipment intended to be used to fulfill the services listed herein.

3.3. PROJECT APPROACH: Provide a comprehensive plan incorporating the requirements of the scope of work, applicable regulatory agency requirements, and the Firm’s suggested value-adding services for the project. Include tasks and details of all phases, should the scope require a phased approach in the opinion of the Respondent. The approach shall outline the methodology to be followed; describe the objectives, deliverables, and outcomes; and identify risks, constraints, and assumptions. Outline an approval and monitoring process that the Respondent plans to follow. Describe the information that the City will need to be prepared to provide to the Respondent upon request to complete the required deliverables.

3.4. GANTT CHART: Provide a proposed timeline for each phase. If a phased approach is applicable. The timeline shall include all major milestones between the start and finish of the project. Provide the timeline without being date specific, use days, weeks, months, etc. as units of measure.

3.5. WORK IN PROGRESS: List the projects the Firm currently has in progress including the location and name of project, original contract amount, number of approved change orders, current contract amount, percentage of completion, and scheduled completion

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date. The intent of this request is to understand the Respondent’s capacity to perform the work stated in the scope of work/specifications. Respondents are not required to provide a comprehensive work in progress list; however, it should encompass enough detail to accurately reflect the Respondent’s capacity to perform the work associated with the City of Brighton’s project.

3.6. SAFETY RECORD: Explain the Company’s Workers Compensation Experience

Modification Rating (EMR) and safety record for the past five (5) years by including a copy of the EMR summary document provided by the Company’s insurance provider with the submission.

3.7. CERTIFICATE OF FACT OF GOOD STANDING: Include current Certificate of Fact of Good Standing with the State of Colorado.

3.8. QUALIFICATION STATEMENT: Complete the statement in its entirety and include with the submission.

3.9. SUBCONTRACTOR & MATERIAL SUPPLIER LIST: Provide a complete list of subcontractors and material suppliers with the submission.

3.10. AFFIDAVIT OF RESIDENCY: Complete the form and include with submission.

3.11. DISADVANTAGED BUSINESS ENTERPRISE (DBE) SELF-CERTIFICATION FORM:

Complete the provided form and include with submission.

3.12. WARRANTIES:

3.12.1. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted industry standards for work of a similar nature.

3.12.2. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City.

3.12.3. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier.

Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City.

3.13. BID FORM AND TABULATION: Bids shall be made upon each and every item shown on the blank bid tabulation provided. Whenever alternative bids or options are identified in the bid tabulation, all submissions shall include prices for each of the alternatives. The alternative to be used, if any, will be selected by the City after the bids have been opened and read.

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3.14. SIGNATURE FORM: Signature form must be completed and signed by an authorized signatory, acknowledging all addendums issued during the solicitation period. This signature validates the bid and verifies that the entire submission is a true representation of the organization submitting.

4. PUBLIC BID OPENING:

4.1. The public bid opening will take place virtually through Microsoft Teams on the above-listed

Bid Due Date at the specified time. Bid acceptance is not dependent on attendance at the bid opening and the official bid tabulation will be published on BidNet Direct shortly after the opening.

Join the Microsoft Teams Meeting:

https://teams.microsoft.com/meetingOptions/?organizerId=229467f1-a30e-4322-8b61- 2820d30c6092&tenantId=60e5d0b3-0613-4742-9478- 1fb0572da30b&threadId=19_meeting_ODc0OGYzY2EtMTdlZS00OGI3LTk3ODMtODE0MTJmNDg wMDQy@thread.v2&messageId=0&language=en-US

Meeting ID: 297 723 872 818 Passcode: 2cR6E4qf

For assistance using Microsoft Teams, please visit the following link:

https://aka.ms/JoinTeamsMeeting?omkt=en-US

5. BONDING/SURETY REQUIREMENTS:

5.1. The Bidder shall be required to furnish a Bid Bond equal to five percent (5%) of the amount of the Bid as guarantee the Bidder will not withdraw the bid, the Bidder will furnish bonds as required, and the Bidder will accept a contract as bid if a contract is awarded to the bonded Bidder. If the Bidder shall fail to furnish the required bid bond with its submission in form acceptable to the City, the Bidder shall be disqualified from consideration for award.

5.2. The Bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the amount of the contract. Such Performance Bond shall guarantee (a) the faithful performance and completion of the work in strict accordance with the terms of the Contract, and each and every covenant, condition and part thereof, according to the true intent and meaning of the contract documents, as herein defined, (b) the repair or replacement, where required, or the cost thereof, for a period of two (2) years, cancelable after the issuance of the Certificate of Acceptance, of all work performed under the terms of the Contract and in accordance with the construction specifications, or other contract documents.

5.3. A separate Labor and Material Payment Bond in the amount of one hundred percent (100%) of the amount of the contract will be required which will insure the payments of laborers, material suppliers, and sub-bidders in connection with the work performed under the contract and it will satisfy requirements of the Colorado Revised Statutes, Sections 38-26-105 and 38-26-106, as amended.

5.4. A separate Maintenance Bond in the amount of one hundred percent (100%) of the amount of the contract will be required which will insure the repair or replacement where requested by the City, or cost thereof, non-cancelable for a period of two (2) years after https://teams.microsoft.com/meetingOptions/?organizerId=229467f1-a30e-4322-8b61-2820d30c6092&tenantId=60e5d0b3-0613-4742-9478-1fb0572da30b&threadId=19_meeting_ODc0OGYzY2EtMTdlZS00OGI3LTk3ODMtODE0MTJmNDgwMDQy@thread.v2&messageId=0&language=en-US https://teams.microsoft.com/meetingOptions/?organizerId=229467f1-a30e-4322-8b61-2820d30c6092&tenantId=60e5d0b3-0613-4742-9478-1fb0572da30b&threadId=19_meeting_ODc0OGYzY2EtMTdlZS00OGI3LTk3ODMtODE0MTJmNDgwMDQy@thread.v2&messageId=0&language=en-US https://teams.microsoft.com/meetingOptions/?organizerId=229467f1-a30e-4322-8b61-2820d30c6092&tenantId=60e5d0b3-0613-4742-9478-1fb0572da30b&threadId=19_meeting_ODc0OGYzY2EtMTdlZS00OGI3LTk3ODMtODE0MTJmNDgwMDQy@thread.v2&messageId=0&language=en-US https://teams.microsoft.com/meetingOptions/?organizerId=229467f1-a30e-4322-8b61-2820d30c6092&tenantId=60e5d0b3-0613-4742-9478-1fb0572da30b&threadId=19_meeting_ODc0OGYzY2EtMTdlZS00OGI3LTk3ODMtODE0MTJmNDgwMDQy@thread.v2&messageId=0&language=en-US https://aka.ms/JoinTeamsMeeting?omkt=en-US

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the issuance of the certificate of acceptance, of all work performed under the terms of the contract.

5.5. The foregoing bonds shall be with a surety and Guaranty Company authorized to do business in the State of Colorado, and the form and the company shall be acceptable to the City of Brighton.

5.6. If the successful Bidder shall fail to enter into a contract in accordance with their accepted

Bid or shall fail to furnish the required bonds within ten (10) days from the Notice of Award the next most responsive and responsible Bid shall then be considered the successful Bid and, at the discretion of the City, the contract may be awarded to the Bidder submitting that Bid.

5.7. A 5% Retainage Fee will be held for Construction contracts over $150,000.

6. LIQUIDATED DAMAGES:

By submitting, the Bidder declares full awareness of the content and terms of this solicitation and affirms that the contractual time shall be the period mentioned set forth within in the official Contract plus time extensions granted by the City of Brighton for successful completion of work. The Bidder further acknowledges understanding and agrees to liquidated damages to be deducted from monies due for any delayed day beyond the contract time at the rate of $300 a day for the first seven (7) days, $500 a day for the next eight (8) to 14 days, and $800 a day for 15 days or more.

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INVITATION TO BID

18th Avenue Sanitary Sewer

Rerouting Construction

SPECIFICATIONS/SCOPE OF

WORK

Background. The project known as 18th Avenue Sanitary Sewer Rerouting Construction includes sanitary sewer improvements and proper abandonment of portions of the City’s sanitary sewer collection system. The sanitary sewer will be partially rerouted along South 18th Avenue and connect to the existing sanitary sewer within East Egbert Street. Erosion and sediment control shall be provided to protect the City’s storm sewer system from excess sedimentation during construction efforts. The City estimates that the area of disturbance is less than one acre, though this acreage will be contractor-specific based on the contractor’s needs for staging/storage. If the contractor is expecting the area of disturbance including the staging area to be one acre or greater in area, then a CDPS stormwater construction permit will be required and the City would be the owner on the permit. Any required SWMP reports shall be the responsibility of the contractor.

The contractor will be responsible for traffic control and Methods for Handling Traffic (MHT).

Operation of the City water valves shall be with the authorization of the City’s Project Manager and in the presence of City staff. This project is within the jurisdictional boundary of the City of Brighton, and the water and sanitary sewer collection systems are those of the City of Brighton.

Contractor’s notices to residents shall be presented in English and Spanish. Translation of notices into Spanish shall be the responsibility of the contractor.

Scope of Service. The City seeks the bid of qualified contractors to construct sanitary sewer improvements per Construction Drawings, 18th Ave Sanitary Sewer Rerouting, dated March 2025 and attached hereto. The Bidder, being familiar with all the requirements of this solicitation, shall furnish all labor, material, tools, supplies, equipment, transportation, services, and all other things necessary for the completion of the project in accordance with the requirements and intent of the Construction Documents attached hereto, within the time of completion as set forth herein. Where any items are not identified but are required for successful completion of the work, said items shall be considered inherent to the work. The construction shall include, but not be limited to, the following tasks:

• Construction of sanitary sewer

• Remove and replace asphalt and subgrade for construction of wastewater improvements

• Partial sanitary sewer abandonment and manhole wall repair

• Coordination with the City of Brighton Public Works for ROW permit which includes

Methods for Handling Traffic during construction (permit fees waived for City project) o Contractor must submit a traffic control plan for approval by the City. Contractor shall abide by the approved traffic control plan at all times during the performance of the services

• Limit project extents to that within the Construction Drawings

• Disturbed area of 1 acre or greater requires further permitting, etc.

• Any additional permitting as required, i.e., dewatering

• Site safety and security of equipment, including staging area, shall be the responsibility of the Contractor, at the Contractor’s expense

• Contractor shall be responsible for restoration of damages, such as those that occur to landscaping or irrigation, caused by the Contractor during performance of services to both

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public and private properties at the expense of the Contractor. Contractor shall replace any signage removed during the performance of services.

• Obtaining subcontractors as necessary for satisfactory completion of the project

Pre-construction Meeting. The contractor shall coordinate a pre-construction meeting for the project with the City. In addition to discussion of the wastewater improvements, any requirements for hours of operation, door hangers with Spanish translation, no parking notices, and use of easements shall be discussed.

As-Builts. The contractor shall provide record information in the field for the formation of as-built documents. As-builts survey will be required by a Professional Land Surveyor (PLS) registered in the State of Colorado. The PLS shall submit as-built survey information to the City’s Utilities Department. As-built requirements are summarized below.

1. As-Built Drawing(s) in PDF format

• Include a record drawing statement with the PLS stamp and signature on the cover page of the plan set.

• Within the plan set, ensure that all field changes and any other deviations from the approved plans are called out in red.

• Be sure to include line sizes and material for water and wastewater utilities.

• Be sure to include flange elevations and corresponding ground elevations for fire hydrants.

2. As-Built AutoCAD Drawing File

• Be sure to include line sizes and material for water and wastewater utilities.

• Be sure that everything is to scale with accurate distances on pipe.

• Ideally Georeferenced/Projected in State Plane Colorado Central Zone, NAD83

Conus, US Survey feet, and NAVD88 Vertical (with GEOID Model Specified).

3. GIS File

• Horizontal Control:

o TYPE: State Plane Coordinates (USFT) o BASIS: North American Datum (NAD) o DATUM: NAD83 o STATE PLANE ZONE: Colorado Central Zone (502)

• Vertical Control:

o TYPE: State Plane Coordinates (USFT) o BASIS: National Geodetic Reference 1st Order Mark o DATUM: NAVD 1988 o GEOID Model: Geoid 09 Conus, Geoid 12A/B Conus

• GIS File Format:

o ESRI ArcView 10.x Shapefile o Geodatabase utilizing ArcSDE 10.2 or .mdb (Microsoft Access Database)

4. Raw Survey Data

• Point, Northing, Easting, Elevation, Description [PNEZD]

Construction Oversight. It is anticipated that the City will perform construction oversight.

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Project Vicinity

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