0009-25_Bid_Document.pdf

ITB 009-25 Leadership and Management Training

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish contracts with qualified, accredited firms or educational institutions to conduct formal and professional leadership training courses for the Ohio Department of Transportation’s employees on an as-needed basis.

In order to meet our Departmental vision of being a long-term, reliable, professional and highly productive organization, the Department seeks to train our employees in line with our guiding principles of serving, innovating and communicating with purpose; being productive, lean, efficient and effective; and creating a work environment based on trust and mutual respect. Participation in the training sessions being sought will better employees to fulfill the Department’s guiding principles on a daily basis and ultimately achieve the Department’s long-term vision.

Section 2: Contract Duration

The effective duration of this agreement shall be from the Date of the Award through April 30, 2026.

Section 3: Training Topics

A sample only of training topics desired for this contract include, but are not limited to, (listed alphabetically): change management; coaching; communication skills; conflict resolution and dealing with confrontation; core skills; customer service; diversity and unconscious bias; emotional intelligence; employee engagement; influence and negotiation; interviewing skills for managers and supervisors; safety management professional; supervisory skills; situational leadership; strategic planning/long-range planning; teamwork; team building for managers and supervisors; time management. The Department may ask for other topics not listed above if there is a need related to leadership and management courses.

Bidders may also propose similar leadership topics (no computer or IT systems training) to enhance the proposed training curriculum, as defined by the Department’s intent for the training listed above.

Section 4: Contract Quantities

The training sessions, when needed, will be scheduled at the sole discretion of ODOT. The Department cannot guarantee training sessions will be scheduled through this contract. Awarded bidders (vendors) will be considered “on contract” and eligible to perform leadership training services for the Department when training needs arise, and it is determined to be in the best interest of ODOT for leadership training to be conducted.

Section 5: Allowable Pricing Structures

The Department has provided an Excel pricing page that bidders must use to submit all pricing structures.

PRICING STRUCTURE:

Bidders must submit a fixed, per course cost proposal for EACH training course bid in which the training facilities are being provided by the Department or a fixed, per program proposal for each training program offered. Bidders must still include all other costs and related expenses with conducting the training course including travel and lodging. Bidders should include a fixed rate for each training course or training program. Pricing should include in-person training and for virtual training.

Section 6: Descriptive Course Literature

All bidders must submit a detailed course syllabus, outline (including timeframe for delivery), and curriculum description for EACH course or training program it is submitting for the Department’s award consideration. The bidder should submit a minimum and maximum number of attendees allowable for each course or training program bid.

All bidders are required to submit this descriptive literature in their submitted bid package. The Department reserves the right to request additional information pertaining to a proposed training course prior to awarding any contract. Bidders must provide all requested information within three

(3) business days of the Department’s request. The Department will not allow a bidder’s failure to provide the requested additional information within the three (3) business day deadline to slow the award of the contract.

Section 7: Bidder Qualifications

Bidders must be an accredited Ohio institution of higher learning, an accredited Ohio Career or Technical Training Center; a training provider who has a professional licensure and provides training accredited by American National Standards Institute (ANSI) Certificate Accreditation Program, the Human Resources Certification Institute (HRCI), other similar training accreditation program, or a minimum of five (5) years of corporate training.

Bidders should submit proof of accreditations and list corporate training experience in the last twelve months in their submitted bid package.

Section 8: Scheduling Training, Invoicing, and Payment

The Department will issue Purchase Orders to an awarded Vendor when the need for leadership training arises. Purchase Orders will note the course title, expected number of attendees, and cost.

The Department plans to give the awarded Vendor at least thirty (30) days prior notice of its intent to schedule a specific training course. At the completion of the training, Invoices must be sent to the Department within thirty (30) days. The invoice must include the name of the training course, the date(s) of the training, the contract cost per course, and the ODOT Purchase Order number.

Section 9: Multiple Award

The Department will award this invitation to bid to all responsive and responsible bidders. All bidders awarded will be eligible to provide training services to the Department through the established contract.