Furniture and Interior Design Services
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Item, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Attachment 1 – Schedule of Supplies/Services
Attachment 2 - Performance Work Statement
Attachment 3 – Instructions to Offerors
The solicitation is issued as a request for proposal (RFP). The solicitation number is SP4705-21-R-0003. This RFP is being issued to establish an Indefinite-Delivery Indefinite-Quantity contract with Firm-Fixed Price (FFP) task orders. Any award resulting from this RFP will be issued on a Standard Form (SF) 1449.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular _2021-05____.
This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-05 effective March 10, 2021 (updated with Class Deviation: 2021-O0006), and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20210224, February 24, 2021 edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 21-05 through 19 (Revised January 28, 2021). The complete text of any of the clauses and provisions are available electronically from the following sites:
FAR- http://farsite.hill.af.mil/ FAR- https://www.acquisition.gov/browsefar DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx
This RFP is being solicited as Unrestricted. The North American Industry Classification System (NAICS) code is 337211. The small business size standard is $1,000. The Product Service Code for this procurement is H271 – Furniture and Interior Design Services.
SP4705-21-R-0003 Defense Logistics Agency
4/22/21, 5:45 PM Lafayette Instrument Company Chairs and Sensors
PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE PUBLISHED. The Federal Bureau of Investigation (FBI) intends to negotiate a one-time, sole source, firm-fixed price purchase order with Lafayette Instrument Company, Inc. for the purpose of procuring; Twenty (20) Large Chair Foot Sensor, LX6 76870FS-6; Sixteen (16) Portable Subject Chair W/ADJ Arms 76877P; Twelve (12) Vinyl Subjects Chair W/Adjust Arms 76870V; Twenty-four (24) Activity Sensor Feet LX6 76879F-6; Shipping Handling FOB Destination.
The products being requested must be the exact products and currently Lafayette Instrument Company, Inc (Lafayette, Indiana) is the only vendor able to provide the Lafayette Instrument, Large Chair Foot Sensor; Portable Subject Chair W/ADJ Arms; Vinyl Subjects Chair W/Adjust Arms; Activity Sensor Feet LX6. Lafayette Instrument Company, Inc. offers a one-year warranty on the chairs and foot sensors, along with technical support and software updates at no charge. Lafayette Instrument Company, Inc. are the only one that can push out updates to improve or correct any deficiencies in their systems.
This notice will be distributed solely through the General Services Administration’s SAM.gov website (www.SAM.gov). Interested parties are responsible for monitoring the SAM.gov site to ensure they have the most up-to-date information about this acquisition. The associated Lafayette Instrument Company, Inc. Classification System (NAICS) code for this procurement is 334516 – Analytical Laboratory Instrument, and the size standard is 1,000 employees.
The Government intends to negotiate with only one source under the authority of FAR 6.302-1. This notice of intent is not a request for competitive quotations; however, interested parties may identify their interests and capability to respond to this requirement by contacting Christopher Hamilton via email only at cahamilton1@fbi.gov, no later than 2:00pm (Central) on April, Thursday, 13, 2023. Responses sent via other means (i.e., via telephone call, facsimile transmission, etc.) will not be considered. Information received will be used solely for the purpose of determining whether or not to conduct a competitive procurement. A determination by the Government not to compete this proposed contract based upon responses to this notice is at the discretion of the Government.
Vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with the SAM. Please ensure that your company’s SAM information is updated and accurate. This includes TIN, EFT, DUNs, addresses, and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.
The Federal Bureau of Investigation (FBI) is implementing an electronic invoicing system, the Invoice Processing Platform (IPP), to comply with the Office of Management and Budget’s 2018 electronic invoicing mandate.
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.
The purpose of this letter is to provide important information to FBI’s commercial vendors regarding the transition to electronic invoicing. Please forward this letter to your company’s staff responsible for invoicing the FBI.
Impact to Vendors
Vendors will be required to create and submit electronic invoices using the IPP system instead of FBI Central Invoicing. This requirement will apply to most existing and newly awarded contracts.
During this transition, vendors with multiple contracts will need to review IPP before submitting invoices to determine the proper method of submission.
Once a contract is available in IPP for electronic invoicing:
Discontinue submitting invoices to FBI Central Invoicing
Begin submitting invoices electronically to FBI using IPP
It is important to ensure your company does not submit invoices to FBI Central Invoicing once the contract has transitioned to IPP. Never submit an invoice to both IPP and Central Invoicing.
Timeframe
FBI began transitioning contracts to IPP in January 2021 and plans to have most existing commercial contracts available in IPP for electronic invoicing by May 2021. New contracts will be sent to IPP upon award.
IPP Access
If your company has already enrolled in IPP:
If your company has been enrolled in IPP by another agency, you will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.
If your company has NOT enrolled in IPP:
Your company will be auto enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.
Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.
How to register for IPP:
Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):
The first email contains the initial administrative IPP User ID
The second email, sent within 24 hours of receipt of the first email, contains a temporary password
You must log in with the temporary password within 30 days
Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.
Training
Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.
Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.
Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See IPP.gov for more details.
Additional Support
IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST
Phone: (866) 973-3131
Email: IPPCustomerSupport@fiscal.treasury.gov
For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.
For contract-specific questions, please contact the designated contracting officer for your contract.
We appreciate your patience and participation as we make this transition.
15F06723Q0000113 Department of Justice Federal Bureau of Investigation Headquarters Division
4/8/23, 10:39 AM Notice of Intent to Sole Source - Lafayette Instrument Company
The Federal Bureau of Investigation (FBI) has issued a Special Notice announcing its intent to conduct a one-time, sole source procurement of various subject chairs and related shipping services from Lafayette Instrument Company, Inc. The FBI is seeking to negotiate a firm-fixed price purchase order for five portable subject chairs with adjustable arms, five vinyl subject chairs with adjustable arms, and shipping and handling.
The purpose of this Special Notice is to inform the public of the FBI's intent to sole source this requirement to Lafayette Instrument Company, as they are the only vendor capable of providing the exact products needed. The deadline for contractors to identify their capability to respond is March 22, 2024. This procurement falls under the authority of FAR 6.302-1 and has a NAICS code of 334516 for Analytical Laboratory Instrument, with a 1,000 employee size standard. The FBI is also transitioning to the Invoice Processing Platform (IPP) system for electronic invoicing, which will be required for this contract.
15F06724Q0000101 Department of Justice Federal Bureau of Investigation
3/20/24, 10:17 AM