Purchase Card (Pcard Program)

The Massachusetts Purchase Card (P-card) Program (PRF79) is a statewide contract vehicle designed to facilitate routine and incidental purchasing for government entities across the Commonwealth. The program enables state agencies, municipalities, public authorities, educational institutions, and eligible non-profit organizations to procure goods and services using a standardized purchase card system. Cardholders can make transactions with wide merchant acceptance, with individual card limits ranging from $1,000 to $50,000, and are restricted from certain purchases such as cash advances, gift cards, legal services, and alcohol. The program aims to simplify and expedite procurement processes, offering centralized and decentralized card management with robust reporting capabilities and stringent security requirements.

The contract is exclusively awarded to Bank of America, N.A. after a competitive bidding process where they received the highest evaluation score of 86.29 out of 100 points. The initial contract term runs from February 1, 2022, to December 31, 2025, with potential extensions up to December 31, 2031. The program covers approximately 418 cards across 85 state departments, with historical annual spending around $16.8 million and projected future spending between $7.5 million and $10 million. The contract includes a rebate structure based on transaction volume and maintains a 1% Supplier Diversity Program commitment. Geographically, the vehicle serves the Commonwealth of Massachusetts and includes provisions for other eligible governmental and quasi-governmental entities.