HVAC Maintenance, Repair and Replacement Services

The Ohio Department of Transportation (ODOT) Competitive Selection IDV DOT24024-7 provides comprehensive HVAC maintenance, repair, and replacement services across all twelve ODOT districts and the central office. The contract enables procurement of mechanical on-demand and emergency repair services, preventive maintenance agreements, equipment replacement, and installation for heating, ventilating, and air conditioning (HVAC) systems. Vendors are required to have technicians with a minimum of three years' experience and can perform services including standard and emergency maintenance, air filter replacements, and complete equipment replacement projects.

The IDV was awarded to Smith & Oby Services Co on January 18, 2024, with a performance period from January 1, 2024, through December 31, 2025. The contract is a competitive selection type, covering the state of Ohio, with pricing structured around 80% hourly labor rates and 20% mobilization/service call fees. Hourly rates for journeyman mechanics are set at $99 per hour, with after-hours overtime rates at $125, and a $75 mobilization fee. The contract allows for a 30% overhead and profit percentage and a 15% markup on vendor-provided materials and supplies, providing a flexible and comprehensive approach to HVAC service procurement for Ohio's transportation infrastructure.