HVAC Maintenance, Repair and Replacement Services

The Ohio Department of Transportation (ODOT) Competitive Selection DOT24024-3 is an Indefinite Delivery Vehicle (IDV) for HVAC Maintenance, Repair, and Replacement Services across all twelve ODOT Districts and the Central Office. The contract covers comprehensive mechanical services including on-demand and emergency repair services, preventive maintenance agreements, and equipment replacement for heating, ventilating, and air conditioning (HVAC) systems. Vendors are required to provide technicians with a minimum of three years' experience, and the scope includes labor rates for standard and emergency services, air filter services, and equipment replacement projects with specific response time requirements.

The IDV was awarded to multiple contractors, with Earl Mechanical Services Inc. being a prime contractor, effective from January 1, 2024, through December 31, 2025. The contract is a competitive selection type covering the State of Ohio, with ODOT awarding contracts to no more than two lowest responsive and responsible bidders per district. Pricing is structured with 80% based on hourly labor rates and 20% on mobilization/service call fees. The contract allows vendors to bid on single or multiple districts, providing a flexible procurement mechanism for HVAC maintenance services across the state, with labor rates ranging from $25 to $187.50 per hour depending on technician classification and service type.