Managed Print Solution

The Ohio Department of Transportation (ODOT) Competitive Selection DOT21125-1 is an Indefinite Delivery Vehicle (IDV) focused on Managed Print Services (MPS) for ODOT's central office and 12 district locations. The contract provides comprehensive print management solutions, including procurement of print servers, toner and ink cartridges, maintenance kits, parts, and repairs for HP A4/A3 equipment fleet, large format printers, and Zebra badge printers. Key services encompass a dedicated Customer Service Manager, helpdesk support, break-fix technician services, automated toner replenishment, remote monitoring, an online management portal, and monthly strategic business reviews, structured on a cost-per-page pricing model.

HP Inc. is the prime contractor for this IDV, awarded by the Ohio Department of Transportation with a contract period from February 7, 2025, through December 31, 2030. The contract is a competitive selection type, geographically covering the State of Ohio, with a focus on UNSPSC Code 43201537 for print servers. While specific total contract value was not disclosed, the monthly average cost is estimated at $46,356.20. The contract includes provisions for potential extensions and requires compliance with Executive Order 2022-02D, ensuring all services are performed within the United States and maintaining strict data handling requirements.