26240748-0.pdf
PDF 17 KB Posted
- Attached to
- TX|TXMAS-23-92001|26240748
- Contract number
- 26240748
- Issued by
- Texas
About this file
This is a Purchase Order (PO No. 26240748) issued by Guadalupe County, Texas on April 13, 2026, for digital preservation and archival services. The ordering party is the County Clerk's office located in Seguin, Texas, and the contractor is Kofile Technologies, Inc., headquartered in Dallas, Texas. The purchase order references Contract TXMAS-23-92001, a TXMAS (Texas Multiple Award Schedule) contract type. The county purchaser is Madison Brock, and the order is exempt from state and city sales taxes under Texas Tax Code Section 151.309(4).
The purchase order includes ten line items covering various record preservation and archival imaging services with a combined total value of $59,996.85. Services include Case File Preservation by page (3,630 pages at $11.79/page), Record Book Preservation by page (3,100 pages at $6.75/page), Archival Microfilming of digital images to 16mm archival microfilm (85,130 images at $0.07/image), Archival Image processing of case files and manuscripts (5,230 pages at $1.09/page), and Large Format Archival Imaging for oversized documents greater than 36" x 48" (4 hours at $128.42/hour). Volume discounts totaling $13,930.33 are applied across the service categories. All services are scheduled for delivery by October 12, 2026, with a standard 180-day Acknowledge and Receipt Order (ARO) timeframe.
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Text version
Purchase Order PO No. 26240748
Order Date: 4/13/2026
Internal Tracking No.: 3009
Contractor Info Bill To Ship To Kofile Technologies, Inc.
12640343286 6300 Cedar Springs Road Dallas, TX 75235
(469) 949-0806
307 W Court Street, #205 Seguin TX 78155
COUNTY CLERK
211 WEST COURT STREET
SEGUIN, TX 78155
NOTE TO CONTRACTOR:
Disclaimer The State of Texas is exempt from all Federal Excise Taxes except as noted in each contract.
STATE AND CITY SALES TAX EXEMPTION CERTIFICATE:
The undersigned claims an exemption from taxes under Texas Tax Code, Section 151.309(4), for purchase of tangible personal property described in this numbered order, purchased from contractor and/or shipper listed above, as this property is being secured for the exclusive use of the State of Texas, or a Texas County, City, Special District, or Other Political Subdivision.
Texas Comptroller of Public Accounts – Statewide Procurement Division
Agency Purchaser Email Phone
Guadalupe County - C0940 Madison Brock madison.brock@guadalupetx.gov (830) 303-9729
Line
NIGP
Code
Commodity Code/ Supplier Part #
Item QTY UOM Unit Price Extended Price
1 96272 PRV703 Case File Preservation By Page Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
MPN: PRV703
Manufac turer Name: Kofi le Technologies, Inc.
3,630 PAGE 11.79 $42,797.70
2 96272 PRV703 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
1 EACH -10563.30 $-10,563.30
3 96272 PRV701 Record Book Preservation By Page Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
MPN: PRV701
Manufac turer Name: Kofi le Technologies, Inc.
3,100 PAGE 6.75 $20,925.00
Order Date: 4/13/2026
Internal Tracking No.: 3009
Line
NIGP
Code
Commodity Code/ Supplier Part #
Item QTY UOM Unit Price Extended Price
4 96272 PRV701 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
1 EACH -1503.00 $-1,503.00
5 91568 MMC701 Archival Microfilming: Digital Images To 16 Mm Archival Microfilm Creation By Image Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
MPN: MMC701
Manufac turer Name: Kofi le Technologies, Inc.
85,130 IMAGE 0.07 $5,959.10
6 91568 MMC701 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
1 EACH -1864.35 $-1,864.35
7 92030 IMGP705 Archival Image Of Case File / Manuscript Or Tri-Fold Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
MPN: IMGP705
Manufac turer Name: Kofi le Technologies, Inc.
5,230 PAGE 1.09 $5,700.70
8 92030 IMGP705 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
1 EACH -1569.00 $-1,569.00
9 92030 IMGP709 Archival Image Processing: Large Format Archival Imaging, Greater Than 36" X 48" (Greyscale Output) Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
MPN: IMGP709
Manufac turer Name: Kofi le Technologies, Inc.
4 HR 128.42 $513.68
Order Date: 4/13/2026
Internal Tracking No.: 3009
Line
NIGP
Code
Commodity Code/ Supplier Part #
Item QTY UOM Unit Price Extended Price
10 92030 IMGP709 Volume Disc. Enter Total -$ Amount Contract: TXMAS-23-92001 Contract Type: TXMAS Delivery ARO (days): 180 Delivery Date: 10/12/2026
1 EACH -399.68 $-399.68
Total $59,996.85
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