Records Management and Preservation Services

Gregg County, Texas has awarded a contract to Kofile Technologies, Inc. through the Texas Mandatory Statewide Contracts (TXMAS) program for records management and preservation services. The contract, valued at $53,007.20, covers comprehensive document preservation activities for the County Clerk's office in Longview, Texas, with a performance period from October 3, 2025 to May 29, 2026.

The contract encompasses multiple specialized preservation services, including archival imaging of unbound positive and manuscript documents, record book preservation, and additional preservation techniques. Specific line items detail services such as extensive mending and repair, adhesive and old repair removal, and document imaging at varying price points ranging from $1.09 to $6.42 per page. The total scope includes preservation work for 6,864 pages of record books and 640 pages of additional documents, with a volume discount of $2,240.64 applied to the total order. The contract is executed under the TXMAS-23-92001 procurement designation, with Kofile Technologies, Inc. serving as the prime contractor responsible for all deliverables.