Records Management and Preservation Services

Somervell County, Texas, has awarded a Texas Multiple Award Schedule (TXMAS) contract to Kofile Technologies, Inc. for records management and preservation services. The contract, identified as TXMAS-23-92001, encompasses two primary line items: archival imaging of unbound positive/manuscript documents and record book preservation, each spanning 5,758 pages. The total contract value is $43,242.58, with a per-page rate of $1.09 for archival imaging and $6.42 for record book preservation.

The contract was awarded on July 24, 2025, with a completion date of May 29, 2026. The services will involve comprehensive document preservation techniques, targeting both digital imaging and physical preservation of records. The procurement is tax-exempt under Texas Tax Code, Section 151.309(4), and is specifically structured for use by the State of Texas or its political subdivisions. Kofile Technologies, a contractor based in Dallas, Texas, will execute the services within a 180-day delivery timeline, with a specified delivery date of January 20, 2026.