ROM DHS Xerox Wave 02 Ext. 4

The State of Illinois Department of Information Technology, through its Business Services division, awarded a Release Competitive Sealed Proposal contract to Xerox Corporation (Vendor ID V00004988) effective July 1, 2026, through June 30, 2027, with a total contract value of $160,659.23. This month-to-month lease extension agreement provides Illinois state agencies with access to Xerox multifunction devices and related services on an as-needed basis, with pricing structured according to the NASPO ValuePoint Contract #187800 framework. Agencies may request device quotes through this vehicle, which serves as a centralized procurement mechanism for device leasing across the state.

The contract encompasses two primary line items: a month-to-month lease extension for Xerox devices (12 units at $13,100.62 per unit) and overage charges for usage beyond included volume allowances (12 units at $287.649 per unit for budgetary planning purposes). Pricing for all services is anchored to the NASPO ValuePoint portfolio for multifunction devices and related software services and cloud solutions, ensuring consistency with regional cooperative purchasing standards. The contract facilitates flexible, recurring access to Xerox equipment and associated services without requiring long-term commitment, allowing participating state agencies to adjust device quantities and configurations in response to operational needs.