IDOT/Xerox Record Center Scanners(Release off Master)

The State of Illinois, through its Finance & Administration division, awarded a Release Competitive Sealed Proposal contract to Xerox Corporation (Vendor ID V00004988) on May 20, 2026. The contract, designated 25-448DOIT-INFOT-P-71153, has a total value of $295,107.84 and extends through May 19, 2029, representing a three-year performance period. The procurement was conducted under the NASPO ValuePoint Multi-Function Devices framework agreement (NASPO ValuePoint Contract #187800), which establishes pre-negotiated pricing for imaging equipment and related services.

The contract encompasses the lease and maintenance of document scanning equipment for the Illinois Department of Transportation. The deliverables include twenty W130 Scanners with associated cleaning and maintenance kits, twenty FD70 Scanners with corresponding maintenance kits, and three-year Advanced Exchange Warranty coverage for all units. Monthly lease and maintenance fees total $8,197.44, calculated as $6,790.99 for W130 equipment and $1,406.45 for FD70 equipment, with freight included. Both line items are effective upon contract execution and represent a 36-month initial term under the NASPO ValuePoint framework.