EMA - Xerox Copier Leases

The State of Illinois, through the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS), awarded a competitive sealed proposal contract to Xerox Corporation for the lease of multifunction copier devices. The contract, designated as Release Competitive Sealed Proposal 25-448DOIT-INFOT-P-71153, has a total value of $209,688.48 and runs from May 15, 2026 through May 14, 2029 (36 months). Xerox Corporation will provide twenty Xerox Copier C8230H multifunction devices configured with various optional features including fax capability, office finishers, three-hole punch, and envelope trays. The devices will be deployed across multiple IEMA-OHS facilities located in Springfield, Mazon, West Chicago, and other Illinois locations.

Pricing for the lease is structured on a monthly per-device basis, ranging from $258.38 to $302.60 per month depending on device configuration and optional features. The contract includes monthly rental rates for all twenty units across 21 line items representing different deployment locations, with pricing derived from the National Association of State Procurement Officials (NASPO) ValuePoint Master Contract #187800. The agreement incorporates a $9,000.00 allocation for volume overage charges and specifies that all devices will be replaced upon lease term expiration. Billing will be directed to ema.accountspayable@illinois.gov upon receipt of monthly invoices throughout the 36-month performance period.