SP AAON HVAC Replacement Parts Rebid

The State of Illinois, through its Facilities organization (OPERATFAC557), awarded an Open Market Small Purchase contract to J. P. Simons & Company on April 29, 2026, for the supply of AAON brand Heating, Ventilation and Air Conditioning (HVAC) replacement parts. The contract carries a total value of $67,500.00 and extends for a four-year term through April 28, 2030. Performance requirements include delivery to the Illinois Tollway Central Warehouse in Naperville, Illinois, between 8:30 a.m. and 3:00 p.m. Central Time. The procurement was originally issued by the Illinois Tollway, a state agency located in Downers Grove, Illinois, and conducted through the BidBuy platform.

Under this arrangement, J. P. Simons & Company shall furnish genuine AAON brand HVAC replacement parts with original equipment manufacturer warranty, with no acceptable substitutes. The contract is structured as a percentage discount arrangement against the manufacturer's published list price, with pricing held firm for the entire four-year term and no price increases permitted. The vendor is responsible for providing two manufacturer price lists within seven business days of award notification and must manage all aspects of incorrect shipments, defective merchandise, and backorder notifications within ten business days. The contract is subject to standard Illinois state certifications and terms and conditions, including compliance with prevailing wage requirements, insurance obligations with minimum general liability coverage of $1,000,000, and comprehensive record retention standards.