Supply and Install Audio / Video Theater Projector System with Accessories
This is a Combined Synopsis / Solicitation for commercial items in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 (Streamlined Procedures for Evaluation and Solicitation for Commercial Items), and supplemented with additional information as included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. The Solicitation Number is W911SD11469316 (in support of W911SD20R0119) and it is being issued as a Request for Quotes (RFQ). Quotes must be submitted by email only; oral offers will not be accepted. All Contractors / Respondents must be fully registered in Beta-System for Awards Management (https://beta.sam.gov) and the Procurement Integrated Enterprise Environment (https://piee.eb.mil/piee-landing/) in order for their quote to be considered (no exceptions). This acquisition will be processed under FAR Part 13 - Simplified Acquisition Procedures (SAP). The Contractor is responsible for being familiar with all applicable clauses and provisions. The solicitation documents and incorporated provisions and clauses are in effect tough the attached “Clauses” pdf file and at https://www.acquisition.gov. This solicitation is being issued as… - - 100% Small Business Set-Aside - - NAICS Code: 334310 (Audio and Video Equipment Mfg.) - - Size Standard: 750 employees - - Brand Name -or- Equal (I.A.W. FAR 52.211-6) GENERAL REQUIREMENTS 1. The United States Military Academy at West Point, NY has a requirement for a Contractor to supply and install a new Large Scale Video Projector System with Switching, Processing, and Control Accessories. The items / services will only be purchased from a Contractor / vendor that is listed as 100% Small Business under NAICS Code 334310. 2. The required items / services that are listed in the Scope of Work are to be purchased as Brand Name or Equal. However, the Contractor shall submit complete specifications with their quotes to the Contracting Specialist so that the end-user can assess compatibility with their requirements (regardless if the items are Brand Name or Equal). Specifications must include applicable literature, drawings, and/or pictures. Failure to comply will be considered as “Non-Responsive”. 3. The Contractor shall rely on the attached Scope of Work and the Questions / Answers Document for all aspects of this project. The items / services are to be delivered, installed, and performed at the address listed below: United States Military Academy Bldg. 655 / Eisenhower Hall Theater 655 Pitcher Road West Point, NY 10996 4. The Contractor shall ensure that the items / services needed for this project are provided and installed in accordance with the specific instructions in the Scope of Work - and - Questions / Answers Document (see attached). The Contractor shall also comply with ALL the other requirements that are listed in the Scope of Work (see Paragraphs 5, 6, 7, 8, 10 and 14 in Scope of Work). The Contractor shall contact the Theater Technical Director for any specific questions and instructions. The Theater Technical Director is the Point-of-Contact and will be available during the delivery and installation-phase of the project. 5. The Government will award a Firm-Fixed Price contract resulting from this Combined Synopsis / Solicitation to the responsible Contractor whose offer conforms to the Synopsis / Solicitation and the Scope of Work as the most advantageous to the Government (price and other factors considered). The award shall be based on All or None and Best Value to the Government. Best value can include but is not limited to price, delivery date, and technical capability. 6. This solicitation is Firm Fixed Price only. Federal Government prefers FOB - Destination. However, if you want payment for shipping / delivery fees, you must submit your quote as FOB Destination -and- apply the shipping fee to the cost of the main line item. Estimated or Adjustable Shipping Fees will not be accepted and could cause your quote to be rejected for this solicitation. 7. Promotional / Discount Pricing will only be accepted if the offer is available for a minimum of at least 10 business days from the date the solicitation closes (not from the date you submit your quote). Any offers below the 10-day minimum requirement will have to be offered as Non-Promotional / Non-Discount price only. 8. This solicitation is issued in electronic format only and is available on-line at https://beta.sam.gov/. Vendors that use third-party websites to inquire about this solicitation or to obtain documents will not be provided guidance nor assistance. All information / documents must be reviewed and obtained only tough https://beta.sam.gov/ (Beta.Sam.gov is a free [no fee] federal government website). 9. All Contractors / Respondents must be fully registered in Beta-System for Awards Management (https://beta.sam.gov) and the Procurement Integrated Enterprise Environment (https://piee.eb.mil/piee-landing/) in order for your quote to be considered for this solicitation (no exceptions). Failure to be fully registered upon selection for a contract award will be considered as “Non-Responsive”. 10. Quotes will only be accepted if they are completed and processed as stated in Section 1, 2, 5, 6, 7, 8, 9, and 10 on this Solicitation. The following information must be on your quote… a. COMPANY POC (Phone# & Email Address) b. BUSINESS SIZE (“Small” or “Large”) c. TAX ID# d. DUNS# e. CAGE CODE f. NAICS CODE(s) (all that apply to this solicitation) g. SMALL BUSINESS CERTIFICATION(s) (if applicable) (i.e… 8a, WOSB, EDWOSB, HUBZone, SDVOSB, etc.) All parties that qualify for this solicitation in accordance with Section 1 above should email their questions, responses, quotes, specs, and attachments to jorge.l.acevedo4.civ@mail.mil. All questions must be received by no later than August 12, 2020 (Wednesday) @ 12:00 PM (EST). All final responses, quotes, specs, and attachments must be sent via EMAIL to jorge.l.acevedo4.civ@mail.mil by no later than August 13, 2020 (Thursday) @ 12:00 PM (EST). *** SEE ATTACHED DOCUMENTS BELOW FOR COMPLETE INFO *** W911SD11469316 Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis
8/7/20, 8:23 AM Supply and Install Audio / Video Theater Projector System with Accessories
This is a Sources Sought Notice from the Mission and Installation Contracting Command (MICC) at West Point, NY. This notice is to inform prospective contractors of the upcoming Site Visit and the requirements associated with this project. The MICC is hosting a Site Visit on behalf of the Eisenhower Hall Theater Department for an Audio / Video Projector Replacement project that requires numerous parts and components (see Scope of Work). A solicitation will be issued as a Request-for-Quote (RFQ) immediately upon completion of the Site Visit. The solicitation will only be posted for a couple of days and will require a short turnaround time for submitting complete quotes and all applicable documents. Therefore, attendance for the Site Visit is required so that contractors will have a clear understanding of what is required. Preference will be given to those in attendance versus those that submit tentative offers in absentia. SITE VISIT: A Site Visit is hereby set for July 20, 2020 @ 1:00 PM (EST). Anyone arriving late will need to reschedule for another date and time if one becomes available at our discretion (depending how late you arrive). It will last for approximately 1 - 2 hour(s) and include a tour and inspection of the facility. The tour will assemble outside at the following location (see attached map): United States Military Academy Bldg 655 / Eisenhower Hall (655 Pitcher Road) West Point, NY 10996 Prospective contractors must bring at least ONE form of Government-Issued Photo ID (Driver's License, Passport, Military ID, etc.). All contractors must read the attached "Visitors Center" document for complete details and special entry protocols into West Point. Failure to do so will prevent you from entering West Point. Participation is limited to 2 persons per vendor. This will be THE ONLY ACCESS contractors will have to walk tough the building and required areas. * * * COVID-19 CONCERNS / REQUIREMENTS * * * NOTE: Due to current world events concerning the COVID-19 virus, ALL PERSONNEL will be required to wear a face mask at all times and maintain social distancing. There are no limits on the amount of personnel who can work onsite. *** SUPPLY, INSTALL, & MOUNT AUDIO / VIDEO THEATER PROJECTOR SYSTEM *** The desired contractor must have proven skills and experience that clearly demonstrate the ability to supply, install, mount, and wire audio / video projector equipment specifically under NAICS Code 334310 and 238210. Therefore, this project is 100% Set-Aside for Small Business concerns strictly under NAICS Code 334310 (Audio & Video Equipment Manufacturing) or 238210. However, it is preferred (but not required) that a contractor have NAICS Codes 334310 and 238210 assigned to them in BETA-Sam’s (Systems for Awards Management) in order to receive full recognition for this project. Please note, you must be registered as a Small Business under NAICS Code 334310 in BETA-Sam’s. NAICS Code 238210 will not be considered the primary NAICS for this project. NOTE 1: All vendors are required to READ and REVIEW the attached documents for complete info regarding the Scope of Work, directions to West Point, Visitor's Center info, and special entry protocols into West Point. NOTE 2: Please contact the Visitor's Center for ALL QUESTIONS pertaining to proper ID's, documents, entry, and access to West Point (see attached documents). NOTE 3: This Sources Sought Notice is being issued in electronic format only and is available on-line at https://beta.sam.gov/. Vendors that use third-party websites to inquire about this Sources Sought Notice or to obtain documents will not be provided guidance nor assistance. All information / documents must be reviewed and obtained tough https://beta.sam.gov/ (beta.sam.gov is a free [no-fee] federal government website). NOTE 4: Attendance is REQUIRED. Attendees are solely responsible for all cost and expenses associated with responding to this Sources Sought Notice and attending the Site Visit. No basis for a claim against the government shall arise because of the Site Visit nor any aspect of it. Attendees are required to bring their own equipment (cameras, rulers, etc.) as none will be provided. All information received in response to this Sources Sought Notice that is marked as proprietary or confidential will be handled accordingly. NOTE 5: Please contact JORGE ("ACE") ACEVEDO at jorge.l.acevedo4.civ@mail.mil -or- 845-938-8637 by NO LATER THAN 12:00 PM on July 17, 2020 if you plan to attend (email contact is BEST). Please make sure to list the following with your responses (limited to 2 persons per vendor): Company Name Full Name of POC(s) (attendees) Phone Number (attendees) Email (attendees) Company *NAICS Code *(Note: Your company must be registered with NAICS Code 334310 or 238210 in order to be considered for this project.) This notice will close on Monday, July 20, 2020 @ 1:00 PM (EST). W911SD20R0119 Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis
7/10/20, 7:00 PM