Maintenance and Support Services for NMR Systems
Added: May 14, 2018 1:38 pm Description: This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement.This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.Background: This requirement is for service agreements to cover (2) two nuclear magnetic resonance (NMR) systems manufactured by Agilent Technologies, Inc. This equipment yields qualitative information about the purity of the reactions and target molecules synthesized by chemists at the National Center for Advancing Translational Sciences (NCATS) at the National Institutes of Health (NIH). These units are such a key tool in the purification and identification step that this process is critical to our research goals and will be in extremely high use in the NCATS chemistry labs.Purpose and Objectives: This requirement is for maintenance and support services for (2) two NMR systems.Project requirements: Maintenance and support services for the following two (2) NMR systems manufactured by Agilent Technologies:1. Model Description: 600MHz VNMRS or DD2 NMR Basic System2. Model Description: MR 400 NMR Basic SystemContractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) authorized service providers and suppliers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment. Contractor shall schedule and perform onsite preventive maintenance on the subject equipment from 8:00 am - 5:00 pm Monday tough Friday, excluding Federal holidays. NCATS will provide vendor access to Agilent equipment. Documentation shall be provided by the vendor to show they completed the preventive service on the equipment and left with the NCATS Point-of-Contact (POC). The service technician is to present a service ticket that briefly details the work performed during the service visit to the POC for signature and a copy of the ticket is to be left with the POC.Anticipated period of performance: One-year base period from the date of award with four additional (4) one-year option periods.Other important considerations: The government is not responsible for travel.Capability statement: Respondents must provide clear and convincing documentation of their capability of providing the services specificed in this notice. Also, information must be provided in sufficient details of the respondents' information regarding respondents': (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references, and other related information.The respondent must also provide their DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.Submission Insturctions:One (1) copy of the response is required and must be in Microsoft Word or Adobe PDF format using 11-point or 12-point font, 8-1/2" x 11" paper size, with 1" top, bottom, left and right margins, and with single or double spacing.The information submitted must be must be in and outline format that addresses each of the elements of the project requirement and in the capability statement /information sought paragraphs stated herein. A cover page and an executive summary may be included but is not required.The response is limited to ten (10) page limit. The 10-page limit does not include the cover page, executive summary, or references, if requested.The response must include the respondents' technical and administrative points of contact, including names, titles, addresses, telephone and fax numbers, and e-mail addresses.All responses to this notice must be submitted electronically to the Contract Specialist and Contracting Officer. Facsimile responses are NOT accepted.The response must be submitted to Contract Specialist Mark McNally at e-mail address mcnallyme@mail.nih.gov.The response must be received on or before 3:00PM, Eastern Time, Monday, May 21, 2018."Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work.Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a presolicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)." NIHDA201800207 Department of Health and Human Services National Institutes of Health
5/14/18, 1:38 PM Maintenance and Support Services for NMR Systems
Added: Jun 07, 2018 4:08 pm (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.(ii) The solicitation number is NIHDA201800207 and the solicitation is issued as a request for quotation (RFQ).This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures; FAR Subpart 13.5- Simplified Procedures for Certain Commercial Items; and FAR Part 12-Acquisition of Commercial Items, and is expected to exceed the simplified acquisition teshold.(iii) The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-97, dated January 24, 2018.(iv) The associated NAICS code 811219 and the small business size standard $20.5 million USD. This requirement is full and open with no set-aside restrictions.(v) This request is for service agreements to cover two (2) nuclear magnetic resonance (NMR) systems manufactured by Agilent Technologies Inc.(vi) Background Information and Objective: The Agilent equipment yields qualitative information about the purity of the reactions and target molecules synthesized by the National Center for Advancing Translational Sciences (NCATS) chemists. These units are such a key tool in the purification and identification step that this process is critical to our research goals and will be in extremely high use in the NCATS chemistry labs.In order to comply with years of results and protocols generated by the use of our current Agilent equipment, parts and accessories must be compatible with our Agilent systems. Additionally, this maintenance is needed to minimize down time and lost research efforts.Period of Performance: One-year base period from the date of award with four (4) one-year option periods. If the Government exercises its option(s), the period of performance will increase as listed below:Option Period 1 (Contract Year 2): June 2019 tough June 2020Option Period 2 (Contract Year 2): June 2020 tough June 2021Option Period 3 (Contract Year 2): June 2021 tough June 2022Option Period 4 (Contract Year 2): June 2022 tough June 2023SCOPE OF WORKGeneral Requirements: Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work:Service agreements for the following Agilent NMRs: 1. Model Description: 600MHz VNMRS or DD2 NMR Basic SystemSerial Number NMR600-MY132601112. Model Description: MR 400 NMR Basic SystemSerial Number 400MR-MY13100302Specific Requirements:Contractor shall have access to proprietary parts and test instrumentation for effective repair in case of malfunction. Technical performance requirements include system coverage on the subject equipment by Original Equipment Manufacturer (OEM) authorized service technicians and providers of any required parts and software or proprietary diagnostic software and software enhancements must be OEM certified (new or like-new) and compatible with the subject equipment. Contractor shall schedule and perform onsite preventive maintenance on the subject equipment from 8:00 am - 5:00 pm Monday tough Friday, excluding Federal holidays.(vii) GOVERNMENT RESPONSIBILITIES NCATS will provide vendor access to Agilent equipment.DELIVERY OR DELIVERABLES Documentation shall be provided by the vendor to show they completed the preventive service on the equipment and left with the NCATS Point-of-Contact (POC). The service technician is to present a service ticket that briefly details the work performed during the service visit to the POC for signature and a copy of the ticket is to be left with the POC.(viii) The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.(ix) The provision at FAR clause 52.212-2, Evaluation - Commercial Items, applies to this acquisition.(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:(i)Technical Approach(ii)Price/Cost(iii)Past Performance (see FAR 13.106-2)All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.(x) The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.(xi) The FAR clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. Addendum to FAR clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The additional contract terms and conditions are as follows "Paragraph 52.212-4(g) is replaced with the NIH Invoice and Payment Provisions (2/2014), attached."(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and is attached.(xiii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.(xiv) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.(xv) Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount.In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."All responses must be received by 3:00 PM Eastern Time, Wednesday, June 13, 2018, and reference number NIHDA201800207. Responses to be submitted electronically to:Contracting Officer Jeffrey Schmidt: schmidtjr@mail.nih.gov Contract Specialist Mark McNally: mcnallyme@mail.nih.govFax responses will not be accepted.(xvi) The name and telephone number of the individual to contact for information regarding the solicitation.Contracting Officer Jeffrey Schmidt: schmidtjr@mail.nih.gov Contract Specialist Mark McNally: mcnallyme@mail.nih.gov NIHDA201800207 Department of Health and Human Services National Institutes of Health
6/7/18, 4:08 PM