Purchase Order 36C24226P0043

The Department of Veterans Affairs Veterans Integrated Service Network 2 awarded a $719,888.50 firm fixed-price purchase order to H.O. Penn Machinery Company, Inc. for diesel generator and equipment maintenance and storage services at the James J. Peters VA Medical Center in Bronx, New York. The contract, awarded on December 21, 2025, with an ultimate completion date of December 20, 2029, encompasses storage and preventive maintenance of 14 categories of specialized equipment, including two large Caterpillar C175-16 diesel generators and various HVAC, switchgear, battery charger, and electrical components. The contract requires H.O. Penn to maintain a segregated storage facility within 50 miles of the medical center, perform periodic maintenance using Caterpillar-certified technicians, and provide specialized rigging services as needed. This procurement was conducted as a sole-source award under FAR 13.501(a) without competitive set-aside, justified by H.O. Penn's designation as the authorized Caterpillar retailer for the New York City area and their ability to maintain existing warranty coverage through March 2026.

H.O. Penn Machinery Company, Inc., a for-profit Subchapter S corporation headquartered in Poughkeepsie, New York, brings over 90 years of experience in equipment sales, service, and maintenance to this engagement. The company's extensive federal contract portfolio includes prior generator-related work with the Department of Veterans Affairs, Department of the Navy, and other federal agencies, positioning it as a specialized vendor in critical power systems and equipment maintenance. The contract carries no set-aside designation and was awarded through the full and open competitive process that preceded the sole-source determination. With four potential one-year option periods available beyond the initial contract period, this award reflects the VA's confidence in H.O. Penn's capability to support critical infrastructure and medical center operations.