Yard Waste & Bulk Collection

The Town of Oxford, Maryland is requesting proposals for residential yard waste and bulk collection services, with sealed proposals due July 24, 2026 at 10:00 AM and a mandatory pre-bid meeting on July 6, 2026 at 10:00 AM. Contractors may bid on individual service components; partial bids are welcome and bidders are not required to propose on all services.

Yard waste collection comprises twice-monthly curbside pickup year-round (preferably the second and last Tuesday of each month) plus seasonal leaf collection via vacuum service from late fall through mid-December for leaves raked to curb. Bulk collection is appointment-based, with residents scheduling pickups through Town Hall up to two days prior. The Town has 457 residential housing units, though not all utilize these services.

Minimum qualifications require five years of experience in landscape or trash removal services in a similar government environment or documented familiarity with Oxford, Maryland, with verifiable references. Contractors must hold a Maryland license, obtain a Certificate of Status from the Maryland State Department of Assessments and Taxation, and carry comprehensive general liability insurance ($2 million per occurrence / $4 million aggregate), automobile liability insurance ($500,000 / $1 million bodily injury; $300,000 property damage), workers' compensation as required by Maryland law, and professional liability insurance ($10 million per claim).

The contract is awarded on a lump sum basis for an initial one-year term with renewal options. Evaluation is weighted: RFP response quality 25%, technical approach and work plan 25%, cost 30%, and references 20%; the award standard is the lowest responsible and responsive bidder. The successful contractor must begin work within three business days of contract execution. Written questions are due July 10, 2026 by noon. Contract award is anticipated within 60 days of bid opening, with monthly payments approximately 30 days after invoice approval based on percentage of work completed.