RFP_Yard and Bulk_f.pdf

Town of Oxford | Yard Waste & Bulk Collection– RFP

June 2026 | Page 1

TOWN OF OXFORD

Talbot County, Maryland

REQUEST FOR PROPOSALS (RFP)

Yard Waste & Bulk Collection

ADVERTISEMENT

The Town of Oxford is seeking bids from qualified Contractors for the removal and disposal of yard waste and bulk collection. Contractors do not have to bid on all services. The Town welcomes all proposals for any portion of the service requested for proposal. Bid Documents may be obtained from the Town Manager by emailing Holly Wahl at oxfordmanager@oxfordmd.gov or by calling (410) 226-5122 during normal business hours, or via the Town's Bids page at www.oxfordmd.gov.

Contractors are responsible for checking the Town website for addenda prior to submitting bids. The Town of Oxford is not responsible for the content of any Bid Document received through any third-party bid service. It is the sole responsibility of the Contractor to ensure the completeness and accuracy of their Completed Bid Document package.

A mandatory Pre-Bid Meeting is scheduled for July 6, 2026, at 101 Market Street, Oxford MD 21654, beginning at 10:00 AM. The last day for questions is July 10, 2026. Sealed Bid Documents are due no later than July 24, 2026, by 10:00 AM, and will be opened publicly at 10:01 AM by the Town Manager in the Commissioners' meeting room, second floor, 101 Market Street, Oxford, MD 21654. Late submittals will not be accepted.

KEY RFP INFORMATION

Request for Proposals Yard Waste & Bulk Collection

RFP Issue Date June 25, 2026

RFP Issuer / Contact for Clarifications

Holly Kamm Wahl, Town Manager oxfordmanager@oxfordmd.gov Town Hall: 101 Market Street, Oxford, MD 21654 (410) 226-5122

Sealed Proposals to Be Sent to

ATTENTION: Holly Wahl, Town Manager 101 Market Street Oxford, MD 21654

June 2026 | Page 2

Pre-Bid Conference July 6, 2026 — 10:00 AM 101 Market Street, Oxford, MD 21654 (Site visit to follow meeting)

Questions Due Date and Time

July 10, 2026, by Noon Submit to: oxfordmanager@oxfordmd.gov

Sealed Proposal Closing Date and Time

July 24, 2026, by 10:00 AM 101 Market Street, Oxford, MD 21654 Envelope must be sealed and marked: " Yard Waste & Bulk Collection " Attention: Holly Wahl Required copies: One (1) electronic copy, one (1) unbound original, and two (2) bound copies

Public Bid Opening July 24, 2026, at 10:00 AM 101 Market Street, Oxford, MD 21654

Contract Type LUMP SUM

Contract Duration 1 Year with options for renewal

TABLE OF CONTENTS

KEY RFP INFORMATION 1

SECTION 1.0 REQUIREMENTS FOR SUBMISSION 3

SECTION 2.0 PROJECT DESCRIPTION AND GOALS 4

SECTION 3.0 INSTRUCTIONS TO BIDDERS 7

SECTION 4.0 GENERAL CONDITIONS 10

SECTION 5.0 BID PROPOSAL 12

SECTION 6.0 FEES 13

SECTION 7.0 BID/PROPOSAL AFFIDAVIT 13

SECTION 8.0 CONTRACT AFFIDAVIT 13

SECTION 9.0 FALSE STATEMENTS 13

ATTACHMENT A – CONTRACT AGREEMENT 22

ATTACHMENT B – BID/PROPOSAL AFFIDAVIT 27

ATTACHMENT C – CONTRACT AFFIDAVIT 28

June 2026 | Page 3

SECTION 1.0 REQUIREMENTS FOR SUBMISSION

1.1 Minimum Qualifications

To be considered reasonably susceptible of being selected for award, the Contractor must document in their proposal that within the last five (5) years the following minimum qualifications have been met:

• Five (5) years of experience landscape, trash removal services in a local government of similar environment OR familiarity with doing work in Oxford, MD and documented access to the manpower and equipment necessary to complete the required work.

As proof of meeting this requirement, the Contractor shall provide with their Proposal one or more references from the past five (5) years that collectively are able to attest to the Contractor's required years of experience. The Town may award one or multiple contracts.

1.2 Equal Opportunity

All bidders will be afforded full opportunity to submit in response to this notice and will not be subject to discrimination based on race, religion, color, national origin, age, sex, or disability in consideration for an award (23 CFR 200, 49 CFR 21, 26 and FHWA Title VI). Small business and minority Contractors are encouraged to participate in project teams.

1.3 Other Qualifications

1. Maryland Licensure: The Successful Contractor must be licensed to perform work in the State of Maryland and in compliance with all laws regarding conducting business in Maryland. All Contractors shall provide a Certificate of Status from the Maryland Department of Assessments and Taxation (SDAT) evidencing good standing. See https://sdatcert1.resiusa.org/certificate_net/

2. Project Experience: The selected Contractor will have experience leading similar projects to successful completion. Contractors must include a list of project examples. The Town may contact references to confirm the Contractor meets the Town's requirements.

3. Personnel Availability: The Contractor shall certify that an adequate number of personnel resources (including subcontractors) will be available to begin work within three (3) business days following contract award and will remain consistently available to complete the project.

1.4 Evaluation Criteria

Criteria Weight

RFP Response Quality (understanding of project, 25%

Demonstrated ability to meet goals, project examples, team qualifications) technical approach and work plan

25%

Cost / Ability to Stay Within Budget and Schedule

30%

June 2026 | Page 4

References 20%

Note: While this RFP uses weighted evaluation criteria, the award standard for this sealed bid is the lowest responsible and responsive bidder. The criteria above guide responsibility determinations where pricing is comparable or where bids are reviewed for technical adequacy. If the Town determines that best-value selection applies, additional scoring guidance will be issued by addendum.

SECTION 2.0 PROJECT DESCRIPTION AND GOALS

2.1 Background

The Town of Oxford, a Maryland municipal corporation located in Talbot County, Maryland (the "Town"), is soliciting proposals from qualified firms to provide comprehensive collection and processing services for residential customers. There are 457 residential housing units in Oxford; however, not all residences utilize this service. The selected contractor will demonstrate experience all applicable federal, state, and local regulations, reliable customer service, and the capacity to maintain consistent service levels throughout the contract term.

Proposals will be evaluated based on qualifications, operational approach, experience, pricing, environmental practices, and overall value to the Town.

2.2 Project Goals

The goals of this procurement are:

• Provide safe, reliable, and efficient collection services for residential yard waste and bulky household items.

• Maintain a high level of customer service through timely collections, responsive communication, and prompt resolution of service requests.

• Promote environmental stewardship by maximizing recycling, composting, and other waste diversion opportunities while minimizing landfill disposal.

• Ensure compliance with all applicable federal, state, and local laws, regulations, and environmental standards.

• Utilize qualified personnel and well-maintained equipment to provide dependable service and minimize disruptions.

• Protect public health and safety by collecting and transporting materials in a safe, orderly, and environmentally responsible manner.

• Minimize impacts on neighborhoods through efficient routing, clean operations, and proper handling of collected materials.

• Provide accurate reporting on collection activities, tonnage, recycling, customer complaints, and service performance.

• Establish a transparent, accountable partnership between the Town and the contractor through clearly defined performance standards and regular communication.

• Offer flexible service options that accommodate seasonal fluctuations in yard waste generation and periodic increases in bulk collection demand.

• Deliver cost-effective services that provide long-term value while maintaining consistent service quality for Town residents.

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2.3 Scope of Work

The Contractor shall furnish all labor, supervision, equipment, vehicles, materials, tools, fuel, supplies, and incidentals necessary to provide residential bulk collection and yard waste collection services for the Town in accordance with the requirements of this Request for Proposals (RFP), all applicable federal, state, and local laws, and industry best practices.

The Work includes, but is not limited to, the following major items:

1. Yard Waste Collection

Collect yard waste annually:

• Collect yard waste from eligible residential properties two days a month year-round. The Town prefers the second and last Tuesday of the month; however, is open to alternate days, which should be included in the bid form. Contractor services include canvassing the entire Town to collect yard waste for residential dwellings. Collection volume varies.

Services include collection of the following twice a month year-round:

o Leaves o Grass clippings must be placed in containers that will be emptied at pick up, no plastic bags or mixing of yard waste o Garden and plant debris o Brush o Tree limbs and branches meeting the Town’s size requirements of less than 8 inches in diameter and no more than 4 ft in length. Plant trimming and tree branches can be loose or bundled with string o All yard waste to be clean and segregated.

• Transport collected material to an approved composting, recycling, or disposal facility.

• Ensure yard waste is handled in a manner that minimizes litter, dust, and debris during collection and transport.

• Notify the Town of any materials that are not acceptable for collection.

Provide additional leaf collection in the late fall through mid-December (only):

• Collect strictly leaves raked out to the curbside for pick up by leaf vacuum. No mixing of other materials – leaves only.

2. Bulk Collection

• Provide appointment-based collection of approved bulky household waste from eligible residential properties on the list provided by the Town. Residents will schedule the collection with Town Hall no later than (2) two days prior to collection.

• Collection items include:

o Mattresses and box springs o Plywood, paneling, building debris, scrap lumber o Large household items such as furniture, sofas, tables, recliners o Appliances (in accordance with applicable environmental regulations) o Other bulky items approved by the Town

• Transport materials to authorized recycling, recovery, or disposal facilities.

• Separate recyclable materials whenever practical to maximize resource recovery.

• Refuse collection of hazardous waste, construction debris, automotive parts, or other prohibited materials unless specifically authorized by the Town.

June 2026 | Page 6

3. Equipment and Personnel The Contractor shall:

• Provide sufficient qualified personnel to perform all required services.

• Furnish properly maintained collection vehicles and equipment suitable for residential neighborhoods.

• Ensure all personnel are trained in safe operating procedures and customer service.

• Maintain all required licenses, permits, and certifications.

4. Customer Service

• Cooperate with Town staff in resolving resident concerns.

• Maintain courteous and professional interactions with the public.

5. Reporting The Contractor shall provide reports as requested by the Town, including:

• Number of collections performed

• Estimated or actual tonnage collected

• Recycling and composting quantities

• Disposal locations

• Missed collections and corrective actions

• Customer complaints and resolutions

• Equipment or service disruptions

6. Safety and Regulatory Compliance

• Perform all work in accordance with OSHA requirements and applicable federal, state, and local regulations.

• Operate vehicles safely and comply with all traffic laws.

• Maintain required insurance coverage throughout the contract.

• Prevent spills, litter, and environmental impacts during collection and transport.

7. Performance Standards

• Complete collections on the designated service day except when delayed by severe weather or emergencies.

• Maintain sufficient staffing and equipment to meet service schedules.

• Correct missed collections within the time specified by the Town.

• Cooperate with Town staff during emergencies or special collection events.

• Continuously strive to improve operational efficiency and service quality throughout the contract term.

This scope of work establishes the minimum service requirements. Contractors are encouraged to propose additional practices, technologies, or operational improvements that enhance service quality, increase recycling and composting, improve customer satisfaction, or reduce costs, provided they meet or exceed the Town's minimum requirements.

2.4 Current Environment and Resident Coordination

The project site is located in a small, quiet coastal community with significant environmental sensitivities. All caution should be taken to acknowledge sensitivities.

June 2026 | Page 7

SECTION 3.0 INSTRUCTIONS TO BIDDERS

3.1 Purpose and Clarification of Terms

The purpose of this Request for Proposals is for the Town to contract yard waste and bulk services for Town residents. Firms or individuals submitting a bid for award of a contract are referred to as "Contractors" or "Bidders" in this document. The Contractor awarded the contract is referred to as the "Successful Contractor."

3.2 Pre-Bid Meeting

The Town will hold a pre-bid meeting. Contractors are encouraged to attend the pre-bid meeting to have a better understanding of the Town, to ask questions and to hear clarifications. After the pre-bid meeting, the Town will issue clarifications on the Town’s website. Clarifications are incorporated into the Request for Proposal.

3.3 Questions and Inquiries

1. Written Questions Only: All questions must be submitted in writing to the Town Manager, Holly Wahl, at oxfordmanager@oxfordmd.gov.

2. Deadline: The last date to submit questions is posted on the RFP schedule.

3. Addenda: Responses will be issued as addenda posted to the Town website at www.oxfordmd.gov under "Requests for Proposals" at least five (5) calendar days before bid opening. Contractors are responsible for checking the website for all addenda before submitting a bid. Failure to acknowledge all addenda in the bid may result in disqualification.

4. Signed Acknowledgment Required: Bidders must submit signed and dated copies of all addenda as confirmation of receipt. Addenda become part of the Contract Documents.

3.4 Qualifications of Bidders

The Town may make such investigation as it deems necessary to determine the ability of a Bidder to furnish the required services. The Bidder shall furnish to the Town all information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Town that such Bidder is properly qualified to carry out the obligations of the contract.

3.5 Bid Submittal Limit

A Bidder may submit only one (1) Bid for this Contract. More than one bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered and will be grounds for disqualification of all bids involved.

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3.6 Taxes

The Contractor shall pay all sales, consumer, use, and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The Town of Oxford is exempt from the payment of such taxes with respect to items purchased directly by the Town.

3.7 Submissions Are Public Information

All documents, information, and data submitted in a Bid/Proposal shall be treated as public information under Maryland's Public Information Act unless the Bidder specifically identifies information it believes to be proprietary and provides a legal basis for that claim. By submitting a bid, the Bidder acknowledges and agrees to this condition.

3.8 Filling Out Bid Documents

1. Use only forms supplied by the Town.

2. One (1) unbound original and two (2) bound copies of the bid form and all required attachments, plus one

(1) electronic copy, must be submitted. All copies may be submitted in the same sealed envelope unless otherwise instructed.

3. Bid Documents shall be compiled in the following order: (1) Cover Letter (2) Bid Form (3) Project Team and Relevant Experience (4) Project Examples and References (5) Work Plan Outline to Complete Project by Deadline (6) Project Cost (7) Exceptions Document and Signed Addenda (if applicable) (8) Contractor's Affidavit of Qualification to Bid (9) Non-Collusive Affidavit (10) Drug-Free Workplace Certification (11) Equal Opportunity Certification (12) Certificate of Status from SDAT

4. Where so indicated, sums shall be expressed in both words and figures; in case of discrepancy between the two, the amount written in words will govern. In the event of a discrepancy between unit prices and extended totals, unit prices will govern.

5. Any interlineation, alteration, or erasure will be initialed by the signer of the Bid Documents.

6. Each copy must be signed by the person legally authorized to bind the Contractor. Bid Documents submitted by an agent must have a current Power of Attorney attached certifying the agent's authority.

3.9 Submission of Bid Documents

1. All copies and required documents shall be enclosed in a sealed envelope addressed to the Town of

Oxford and identified with the project name "Yard Waste & Bulk Collection" and the Contractor's name and address. If sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope marked "SEALED BID DOCUMENTS ENCLOSED."

2. Bids must be mailed or hand-carried to Town of Oxford, 101 Market Street, Oxford, MD 21654, to be received in the office of the Town Manager prior to the announced bid deadline. Bids received after the deadline or delivered to the wrong location will be returned unopened.

3. Electronically mailed bids without accompanying hard copies are not considered sealed bids and will not be accepted.

4. All submitted Bid Documents shall be valid for a minimum of sixty (60) days from the date of Bid opening.

3.10 Bid Withdrawal

Prior to the time of bid opening, bids may be withdrawn only upon written request received from the Bidder. No Bidder may withdraw its bid for a period of sixty (60) days after the opening of bids.

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3.11 Opening of Bids

1. Bid Documents received on time will be opened publicly in the Commissioners meeting room located at 101 Market Street, Oxford, MD 21654. Contractor names and total costs will be read aloud for the record.

2. The Contract will be awarded, or all Bid Documents rejected, within sixty (60) days from the date of Bid opening.

3.12 Acceptance or Rejection of Bids

Unless otherwise specified, the Town will consider awarding a contract to the most RESPONSIBLE and RESPONSIVE Contractor complying with the provisions of the Bid Documents, provided the bid does not exceed available funds and it is in the best interest of the Town to accept it.

The Town reserves the right to:

• Reject the bid of any Contractor who has previously failed to perform properly or complete on time a contract of a similar nature.

• Reject bids from Contractors debarred from doing business with the State of Maryland or the Federal Government.

• Reject any and all bids, accept in whole or in part, add or delete quantities, waive informalities or irregularities, or re-advertise, where such action is in the Town's best interest.

• Waive minor differences in specifications provided they do not violate the intent of the specification or materially affect operations.

• Reject bids with obviously unbalanced unit prices. Unbalanced prices are interpreted as unit prices that are unreasonable for a particular item when considered alone relative to the overall bid.

In determining a Contractor's RESPONSIBILITY, the Town may consider: ability, capacity, and skill; character, integrity, and experience; quality of past performance; compliance with laws and ordinances; adequacy of insurance; current workload and capacity; and methods to be used in fulfilling the contract.

3.13 Execution of the Contract

The Bidder to whom the Contract is awarded shall return two (2) signed copies of the Contract and all other required documents to the Town within seven (7) days after the date of issuance of the Notice of Award. The Town will execute the Contract within seven (7) days after receipt of the Contractor's executed Contract Form and Town Commissioner approval. Failure by the Contractor to execute the Contract and submit required documents, insurance, and bonds within the time stated shall be cause for annulment of the Award. Award may then be made to the next lowest responsible Bidder, or the work may be re-advertised.

3.14 Notice to Contractors

Before submitting Bid Documents, the Contractor must become fully informed as to the extent and character of the goods and/or services required and completely familiarize itself with the requirements of these Bid Documents. Failure to do so will not relieve the Contractor of responsibility to fully perform. No consideration will be granted for any alleged misunderstanding of the material to be furnished or the services to be performed.

Submission of a bid constitutes agreement with all items and conditions referred to herein.

Any items, systems, or devices supplied in this bid that are proprietary in nature relative to maintenance, repair, servicing, or updating must be disclosed on the bid form.

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SECTION 4.0 GENERAL CONDITIONS

4.1 Disputes

In cases of disputes as to whether or not an item or service quoted or delivered meets the specifications, the decision of the Town shall be final and binding on both parties.

4.2 Completion of Work

The Contractor will be expected to deliver all services and improvements. If the Contractor is delayed by any act or negligence of the Town, by changes ordered in the materials, by strike, lockout, fire, unusual delays in transportation, unavoidable casualties, or any causes beyond the Contractor's control, or by delay authorized by the Town, the Town shall decide the permissible extent of such delay and adjust the schedule accordingly.

4.3 Insurance

The Contractor shall maintain the following insurance coverages and shall provide Certificates of Insurance to the Town before beginning work. Certificates of Insurance shall be on an occurrence basis. The Contractor shall name the Town as additional insured and shall furnish a Certificate of Insurance or other acceptable evidence of coverage upon signing the contract.

Coverage Type Minimum Required Limits

Commercial General Liability

$2,000,000 per occurrence / $4,000,000 aggregate – Personal Injury and Property Damage. Coverage shall specifically include explosion, collapse, and underground damage.

Automobile Liability Bodily Injury: $500,000 per person / $1,000,000 per accident Property Damage: $300,000 per accident Covers all vehicles and drivers involved in providing services.

Workers' Compensation As required by Maryland law. Contractors claiming exemption must provide proof of filing with the Workers' Compensation Commission.

Professional Liability (E&O)

$10,000,000 per claim / per occurrence.

4.4 Indemnification

The Contractor will be required to indemnify, defend, and hold the Town harmless against any and all liability to any person or persons for or by reason of any condition or malfunction of the materials used, and against any and all claims made or liability to any person or persons by reason of any act or omission or negligence of the Contractor or any of its agents, servants, or employees. This indemnification shall include reasonable attorneys' fees incurred by the Town in connection with any such claim or liability.

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4.5 Contractor Role and Responsibilities

1. The Contractor shall comply with all local and state laws for licensing of their industry and provide evidence of good standing with applicable licensing agencies.

2. All subcontractors proposed by the Contractor shall comply with all local and state laws for licensing and provide evidence of good standing.

3. The Contractor shall comply with all local and state laws for performance/payment bonds and liability insurance and provide copies of proof of coverage.

4. The Contractor shall provide the name, address, and phone number of one (1) or more references for work completed within the previous five (5) years of equal or greater scope to this project.

5. The Contractor shall provide the name, address, and phone number of one (1) or more references for each subcontractor that will complete over 25% of project work.

6. The Contractor shall keep the job clean and watertight throughout the project and shall remove and dispose of all trash generated by the work.

4.6 Town Staff and Roles

The satisfactory completion of the project and payment of invoices will be processed based on the Town's sole discretion of completion based on the service provided. The Contractor’s point of contact will be the Town Manager.

4.7 Contract Pricing and Taxes

1. Pricing must include all labor, materials, tools, and equipment to perform the Work.

2. Pricing will not change during the Contract Period except as modified by a written, signed Change Order.

3. The Contractor shall pay all sales, consumer, use and other similar taxes required by applicable law to be paid with respect to the work performed or the materials or equipment furnished. The Town of Oxford is exempt from the payment of such taxes with respect to items purchased directly.

4.8 Payments

Payment for the work under this Contract shall be made on a monthly basis in response to the Contractor's billings, based on percentage of work completed in accordance with the Lump Sum Price bid. Billing statements shall be reviewed with Town staff or its representative prior to submission to the Town Engineer for approval.

Payment will be made by the Town approximately thirty (30) days after approval of invoice.

4.9 Contract Changes

1. NO CLAIMS may be made by anyone that the scope of the project or that the Contractor's goods and/or services have been changed requiring changes in compensation UNLESS such changes have been made by an approved WRITTEN AMENDMENT (Change Order) to the Contract signed by the Commissioners of Oxford prior to additional goods and/or services being initiated. Extra work performed without prior written authority will be considered unauthorized and at the expense of the Contractor.

2. No written agreements or changes to the scope of the Contract made by anyone other than the Commissioners of Oxford will be honored or valid.

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3. If any Change Order results in a reduction in goods and/or services, the Contractor will neither have nor assert any claim for, nor be entitled to, additional compensation for damages or loss of anticipated profits on goods and/or services that are eliminated.

4.10 Time for Completion and Work Hours

The Town will define the work schedule. All work must comply with the Town’s ordinances.

4.11 Safety and Health Standards

It is a condition of this contract that the Successful Contractor and any subcontractor shall not require any laborer or mechanic employed in performance of the contract to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to health or safety, as determined under construction safety and health standards (Title 29, CFR Part 1926, as revised). Failure of the Town to inform the Successful Contractor of safety violations will not release the Contractor of responsibilities. 5.0 BID PROPOSAL

SECTION 5.0 BID PROPOSAL

5.1 Organization

Please submit statements about your organization's qualifications and other information deemed necessary.

Include at least the following:

• Firm name, business address, telephone, email address, website address, and fax number

• Contact person(s) with title(s)

• Professional history and affiliations

• Current staff size and professional registrations

• Range of professional service capabilities

• Impact of current workload on ability to meet the requirements of this RFP • Previous experience, if any, on projects with the Town of Oxford

5.2 Relevant Project Experience

Provide descriptions of at least three (3) projects executed within the past five (5) years that are similar in scope and complexity to the project described in this RFP. Include at a minimum:

• Project size and contract value

• Project type

• Basic project program and scope

• Project delivery approach

• Project owner, with current address and telephone number

• Describe at least two (2) similar projects of similar size performed within the last two (2) years

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SECTION 6.0 FEES

6.1 Lump Sum Fee

Provide a lump sum fee for all services in your proposal. Include charges for overhead, profit, taxes, printing, distribution, bonds, and all other incidental items required to complete this project.

6.2 Breakdown of Fee

The bid form provides several options for pricing services for the Town. Bidders should include a breakdown of your fee using the Bid Form provided and also submit an Hourly Rate Schedule for change order work, including:

• Hourly straight-time base salary rates for all classifications in your organization

• The effective period of the Hourly Rate Schedule

6.3 Exceptions and Alternatives

Base your proposal on complying with all requirements of this RFP and any requirements incorporated by reference. Alternative methods or schedules for project approach that would meet or exceed project requirements while improving project value may be submitted for evaluation by the Town Commissioners.

1. Any exceptions or substitutions to the specifications should be marked on the bid form and listed on a separate sheet attached to the bid.

By submitting a Proposal in response to this RFP, a Bidder, if selected for award, shall be deemed to have accepted the terms and conditions of this RFP and the Contract attached herein as Attachment A. Any exceptions to this RFP or the Contract shall be clearly identified. A Proposal that takes exception to these terms may be rejected.

SECTION 7.0 BID/PROPOSAL AFFIDAVIT

A Proposal submitted by an Offeror must be accompanied by a completed Bid/Proposal Affidavit. A copy of this Affidavit is included as Attachment B of this RFP.

SECTION 8.0 CONTRACT AFFIDAVIT

All Bidders are advised that if a Contract is awarded as a result of this solicitation, the Successful Offeror will be required to complete a Contract Affidavit. A copy of this Affidavit is included as Attachment C of this RFP. This Affidavit must be provided within five (5) Business Days of notification of proposed Contract award.

SECTION 9.0 FALSE STATEMENTS

Offerors are advised that Md. Code Ann., State Finance and Procurement Article, § 11-205.1 provides as follows:

In connection with a procurement contract a person may not willfully: (a) Falsify, conceal, or suppress a material fact by any scheme or device; (b) Make a false or fraudulent statement or representation of a material fact; or (c) Use a false writing or document that contains a false or fraudulent statement or entry of a material fact. A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five years or both.

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Request for Proposals –

PROPOSAL AMOUNT:

COMPANY NAME:

AGENT:

FIRM NAME:

ADDRESS:

PHONE:

EMAIL:

SUBMITTED BY: ________________________________________________ (Signature of Authorized Agent) _________________________________________________ Printed Name and Title

THIS ______ DAY OF ______________________, 2026.

ATTEST: ________________________ ACCEPTED: __________________________

Ashley Samoniski, Town Clerk Holly Wahl, Town Manager

CONTRACTOR RESPONSIBILITY FORM

Summarize briefly your experience in providing the services outlined in the attached specifications:

List the name and address of one bank or other institution that can provide the Town with a credit reference:

Have you ever refused to sign a contract at your original bid price? Yes ___ No ___ Have you ever defaulted on a contract? Yes ___ No ___

Federal I.D. #: ___________________________ Name of Contractor: __________________________________

Address: ________________________________________________ Telephone #: ____________________

Signature: _____________________________________________ Date: ___________________________

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Printed Name and Title: ______________________________________________________________________

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BID FORM – OXFORD COMPREHENSIVE SHORELINE RESILIENCE PROJECT

THIS BID IS SUBMITTED TO: Town of Oxford, 101 Market Street, Oxford, MD 21654 BY (Bidder Name and Address):

Telephone: _______________________________ Email: __________________ Date: ________________

PART 1 –YARD WASTE

Rake to the Curb Yard Waste Collection:

Item #1

Description Unit Total Price

1 Price per Town-wide collection event ($ per collection) LS $

2 Price per collection day (if multi-day routes are required) ($ per collection day)

LS $

3 Annual price for 24 scheduled Town wide collections ($total annual price)

LS

Curbside Bagged Yard Waste Collection:

Item #1

Description Unit Total Price

4 Price per residential Town wide collection (all eligible properties) LS $

5 Total annual cost for 14 scheduled Town wide collections ($total annual price)

LS $

On-Call Yard Waste Collection:

Item #1

Description Unit Total Price

6 Price per Town-wide collection event ($ per collection) LS $

7 Price per collection day (if multi-day routes are required) ($ per collection day)

LS $

PART 2 – BULK COLLECTION

Per Stop Bulk Collection

Item Description Total Price

8 Price per residential bulk collection stop (includes up to 3 items) $

9 Each additional item $

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Town Wide Bulk Collection Event

Item Description Total Price

10 Price per Town-wide collection event $

11 Annual price for 4 collection events $

Per Item Pricing

Item Description Total Price

12 Furniture $

13 Mattress/Box Spring $

14 Appliance (non-refrigerated) $

15 Refrigerator/Freezer (including refrigerant handling) $

16 Sofa/Couch $

17 Chair/Recliner $

18 Table/Dresser $

19 Carpet (per rolled bundle) $

20 Other bulky household item $

Hourly Rates

Item Description Unit Total Price

25 Crew and collection vehicles Hour $

26 Additional labor Hour $

27 Loader/Skid Steer Hour $

Disposal Fees

28 Yard waste processing Per ton $

29 Bulk waste disposal Per ton $

30 Appliance recycling Per item $

Optional Services

31 Emergency storm debris collection Per day $

32 Christmas tree collection Per collection $

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Contractor's Name: ___________________________________

Signature: __________________________________________

Title: ________________________________________________

Date: ____________________________________________

AFFIDAVIT OF QUALIFICATION TO BID

I hereby affirm that:

1. I am the (Title) _____________________________________ and the duly authorized representative of (Name of Corporation) ______________________________________________________________, whose address is ________________________________, and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting.

2. Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, directors, or partners, or any of its employees directly involved in obtaining contracts with the State or any county or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation admitted in writing or under oath acts or omissions which constitute bribery, attempted bribery, or conspiracy to bribe under the provisions of Section 16-311 of the State Finance and Procurement Article of the Annotated Code of Maryland.

3. (State "None" or list any conviction, plea, or admission described in paragraph 2 above, with the date, court, position with the firm, and sentence or disposition, if any):

I do solemnly declare and affirm under the penalties of perjury that the contents of this affidavit are true and correct.

Signature: _________________________________________ Date: ____________________

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NON-COLLUSION CERTIFICATE

I HEREBY CERTIFY I am the (Title) _________________________________________ and the duly authorized representative of the firm of ________________________________________________________________, whose address is AND THAT NEITHER I NOR, to the best of my knowledge, information and belief, the above firm or any of its other representatives have:

• Agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the bid or offer being submitted herewith;

• In any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the bid price or price proposal of the bidder herein or any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which this bid is submitted.

Printed or Typed Name: ___________________________________________________________

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DRUG-FREE WORKPLACE CERTIFICATION (– REQUIRED SUBMITTAL)

I HEREBY AFFIRM THAT THIS COMPANY DOES NOT DISCRIMINATE IN ANY MANNER AGAINST ANY EMPLOYEE OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE, NATIONAL ORIGIN OR ETHNICITY, SEX, PREGNANCY, GENDER IDENTITY, OR FAMILY STATUS, CREED OR RELIGION, OR DISABILITY.

I HEREBY AFFIRM THAT THIS COMPANY COMPLIES WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND POLICIES REGARDING DRUG, ALCOHOL, AND SMOKE-FREE WORKPLACES, AND MAINTAINS

A DRUG-FREE WORKPLACE IN ACCORDANCE WITH THE DRUG-FREE WORKPLACE ACT.

Bidder (Type/Print Firm Name): ___________________________________________________________ Address: _______________________________________________________________________________ City/State/Zip: __________________________________________________________________________ Signature of Authorized Person: ___________________________ Title: _________________________ Date:

SIGNATURE FORM

Name of CONTRACTOR: _________________________________________________________________ Signature of Authorized Person: __________________________________________________________ Title of Authorized Person: ______________________________________________________________ Street Name & Number: ___________________________________________________________________ City, State, Zip Code: ___________________________________________________________________ Telephone Number: _______________________________________________________________________ Date: ___________________________________________________________________________________ Federal Employer Identification No.: _____________________________________________________ Contractor's Professional License No.: ____________________________ Expiration Date: _________

Proposed Sub-consultants / Subcontractors Portion of Work to Be Performed

REFERENCE LIST

Bidder shall submit information on this sheet indicating construction experience on similar work. Failure to complete this sheet may be cause for rejection of bid. Provide at least three (3) references.

Reference 1 Type of Structure: ______________________________________________________ Year Constructed: ______________________________________________________ Contract Value: ______________________________________________________ Owner: ______________________________________________________ Location (Town, State): ______________________________________________________ Owner's Contact Person: ______________________________________________________ Owner's Telephone No.: ______________________________________________________

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Owner's Email Address: ______________________________________________________

Reference 2 Type of Structure: ______________________________________________________ Year Constructed: ______________________________________________________ Contract Value: ______________________________________________________ Owner: ______________________________________________________ Location (Town, State): ______________________________________________________ Owner's Contact Person: ______________________________________________________ Owner's Telephone No.: ______________________________________________________ Owner's Email Address: ______________________________________________________

Reference 3 Type of Structure: ______________________________________________________ Year Constructed: ______________________________________________________ Contract Value: ______________________________________________________ Owner: ______________________________________________________ Location (Town, State): ______________________________________________________ Owner's Contact Person: ______________________________________________________ Owner's Telephone No.: ______________________________________________________ Owner's Email Address: ______________________________________________________

BYRD ANTI-LOBBYING AMENDMENT CERTIFICATION (31 U.S.C. § 1352)

Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352.

The undersigned Contractor certifies, to the best of his or her knowledge, that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of this Federal contract, the making of any Federal grant, loan, or cooperative agreement.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence the persons described above, the undersigned shall complete and submit Standard FormLLL, "Disclosure of Lobbying Activities."

Signature of Contractor's Authorized Official: ______________________________ Date: ___________

Name and Title of Contractor's Authorized Official: _________________________________________________

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ATTACHMENT A – CONTRACT AGREEMENT

AGREEMENT

THIS AGREEMENT is made this ______ day of ______________________, 2026, by and between the Commissioners of Oxford ("the Town"), a Maryland municipal corporation, and ______________________________ ("the Contractor").

In consideration of the mutual covenants and obligations contained herein and in the project RFP, the sufficiency of which is hereby acknowledged, the Town and the Contractor hereby agree as follows:

1. Services Provided A. The Contractor shall complete {enter yard waste and/or bulk collection services} according to the attached proposal from the Contractor dated {enter} (the "Work"). B. The Contractor agrees to begin Work within {enter} days of the execution of this Agreement.

C. The Contractor agrees to conform strictly to and be bound by standards, criteria, budgetary considerations, and memoranda of policy furnished by the Town and to complete the Work in strict compliance with industry standards and all applicable laws, codes, and standards.

2. Fees The Town agrees to pay the Contractor as full consideration _________________________ and 00/100 Dollars ($________________) payable monthly, within thirty (30) days of the Town's receipt of an approved invoice for Work satisfactorily rendered.

3. Binding Effect This Agreement shall be binding upon all parties hereto and their respective officials, employees, successors, and assigns.

4. Political Contributions If this contract involves cumulative consideration of at least $200,000, the Contractor shall file with the State Board of Elections a statement under oath containing: (i) the name of each candidate, if any, to whom one or more applicable contributions in a cumulative amount of $500 or more were made during the reporting period; (ii) the office sought by each candidate; (iii) the amount of aggregate contributions made to each candidate; (iv) the name of each unit of a governmental entity with which the person did public business during the reporting period; (v) the nature and amount of public business done with the Town; and (vi) if the contract or the contribution is attributed to another person who is filing the statement, the name of the contracting entity or the person who made the contribution and the relationship of that person to the person filing the statement. The Contractor’s initial statement shall be filed at that time of the inception of the contract, and shall cover the preceding 24 months, and the Contractor shall thereafter file a semi-annual statement, for the six months ending on January 31 or July 31 of every year, for each reporting period during which performance remains uncompleted on the contract, and shall be filed within 5 days after the end of the applicable reporting period.

5. Notices All notices or other communications required hereunder shall be in writing and delivered by email and either (a) by hand or (b) by mail, postage prepaid, addressed as follows:

To the Town:

Holly Wahl, Town Manager 101 Market Street Oxford, Maryland 21654 oxfordmanager@oxfordmd.gov With a copy to:

Lyndsey Ryan, Esquire, Town Attorney Booth, Cropper & Marriner

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130 N. Washington Street Easton, Maryland 21601 To the Contractor: [to be completed upon award]

6. Other Payments, Taxes, and Expenses Except as specifically agreed upon in writing, the Contractor shall be entitled to no fees, bonuses, contingent payments, or any other amount beyond the contract price. The Contractor is an independent contractor of the Town and is responsible for directly assuming and remitting any applicable Federal or State withholding taxes, estimated tax payments, or any other fees, taxes, or expenses. If the Contractor is deemed not to be an independent contractor by any government agency, the Contractor agrees to indemnify and hold harmless the Town for all fees, costs, and expenses, including attorneys' fees, incurred thereby.

7. Insurance The Contractor covenants to maintain the insurance coverages set forth herein. The Contractor further agrees to provide evidence of such insurance within ten (10) days from notice of award. The Certificates of Insurance shall provide that the Town shall be given at least thirty (30) days prior written notice of the cancellation of, intention not to renew, or material change in the coverage. The Contractor must provide Certificates of Insurance to the Town before commencing any work pursuant to this Agreement. All insurance must name the Town as an additional insured.

Provision of any insurance required herein does not relieve the Contractor of any of the responsibilities or obligations assumed by the Contractor in the contract awarded, or for which the Contractor may be liable by law or otherwise.

A. Workers’ Compensation Insurance: The Contractor shall comply with the requirements and benefits established by the State of Maryland for the provision of workers’ compensation insurance. If the Contractor is an entity eligible to elect an exemption for officers or other employees under any provisions of the Maryland Workers Compensation Act, Md. Code Ann., Lab. & Emp. Art., § 9-101 et seq., the Contractor is required to submit a copy of the relevant Workers’ Compensation Commission form with proof of filing.

B. Comprehensive General Liability Insurance : The Contractor shall provide general liability insurance in the amount set forth herein. Coverage shall be issued on an occurrences basis.

(1) Personal injury liability insurance with a limit of $2,000,000.00 for each occurrence and $4,000,000.00 aggregate, where insurance aggregates apply;

(2) Property damage liability insurance with limits of $2,000,000.00 for each occurrence and $4,000,000.00 aggregate, where aggregates apply.

C. Automobile Liability Insurance. Motor vehicle insurance meeting the requirements of Maryland law and covering every vehicle and driver involved in providing the services, in the following amounts:

(1) Bodily injury liability with limits of $500,000.00 each person and $1,000,000.00 each accident;

(2) Property damage liability with a limit of $300,000.00 each accident.

D. Professional liability insurance (errors and omission insurance) shall be required in the amount of Ten Million Dollars ($10,000,000.00)

8. Doing Business in Maryland The Contractor warrants and represents that it has paid all taxes, fees and charges owed by it to any governmental entity. In addition, it warrants and represents that any entity with which it is affiliated or has been affiliated has paid all taxes, fees and charges owed by it to any governmental agency accrued during any period during which the Contractor was affiliated with the entity. The Contractor warrants and represents that it (1) is either (a) incorporated in Maryland or (b) registered or qualified by the Maryland State Department of Assessments and Taxation (SDAT) as required by the Maryland Annotated Code, Corps. & Assocs. Article, to do business in Maryland and (2) is in good standing with SDAT

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9. Compliance with Laws The Contractor shall, without additional expense to the Town, be responsible for complying with all applicable laws, codes, and regulations, including but not limited to obtaining any licenses required to perform the Services.

10. Indemnification The Contractor shall defend and indemnify the Town and save the Town harmless from any and all suits, claims, actions, damages or costs of every name and description, including reasonable attorneys' fees to which the Town may be subject, including but not limited to any suit, claim or action alleging injury to persons (bodily injury, including death, or any personal injury) or…