Water Distribution System Assessment Program

The Village of Oak Park, Illinois is requesting proposals for a Water Distribution System Assessment Program covering approximately 106 miles of water main, 1,265 fire hydrants, and 1,350 main line water valves, with proposals due July 22, 2026 at 2:00 p.m. local time.

Proposers must be registered Illinois corporations maintaining an office within approximately 50 miles of Oak Park and provide 24-hour emergency service with a maximum two-hour response time. The Project Manager must hold a minimum of five years' experience managing leak detection survey programs; the Field Project Leader must hold a minimum of five years' leak detection survey experience; and field technicians must hold a minimum of one year of experience. Two-person project teams are mandatory and required to work together at all times.

The scope encompasses locating, inspecting, assessing, and recording data on fire hydrants and valves in the distribution system; creating a deliverable database compatible with the Village's GIS system; and inventorying equipment requiring additional work. Fieldwork will be conducted continuously over a three-week period in Fall 2026, with completion required by November 1, 2026. The final report is due within thirty days after fieldwork completion.

Compensation is unit-based: proposers must submit a unit price per fire hydrant for the fire hydrant assessment program and a unit price per valve for the valve assessment program, with all incidental costs and travel expenses included in the unit cost. The Village will pay monthly invoices within thirty days of approval under the Local Government Prompt Payment Act.

Insurance requirements include Commercial General Liability ($2,000,000 general aggregate / $1,000,000 per occurrence), Professional Liability ($2,000,000 per claim / aggregate), Workers' Compensation per Illinois law, Comprehensive Automobile Liability ($1,000,000 combined single limit), and Umbrella coverage ($2,000,000 each occurrence / aggregate), with the Village named as an additional insured on all policies except Workers' Compensation and Professional Liability.

Proposers must submit a three-year safety record, comprehensive project management and quality control plans, and at least five project references from similar work completed within the last three years.