Washing Machine for MCF-Willow River CIP

The Minnesota Department of Corrections is seeking to procure a Milnor 30022VRJ Washer-Extractor with a 60 lb. capacity for the Willow River Correctional Facility located in Willow River, Minnesota. The procurement involves both the purchase of a new washer-extractor and the removal and proper disposal of the existing unit. The RFQ specifies detailed technical requirements, including a 30" x 22" cylinder, 5 HP motor, RinSave water saving technology, and an E-P PLUS programmable controller. Approved equivalent models meeting the specifications will be considered. The solicitation requires vendors to submit bids through the SWIFT Supplier Portal by March 11, 2025, at 3:00 PM Central Time, with a required delivery date of April 7, 2025, and all work to be completed by June 30, 2025. The procurement includes delivery, removal of the existing unit, installation of the new washer-extractor, and staff training. Additional requirements include the equipment being tested and certified by an OSHA nationally recognized testing laboratory and meeting all federal and state safety codes.

The state has implemented several preference programs for this procurement, offering up to 12% preference points for certified targeted group, economically disadvantaged, and veteran-owned businesses, with an additional 6% for eligible DEED/DHS providers. Small businesses are encouraged to participate, with a veteran-owned business preference applicable to the first $2 million of state procurement. The contract will be awarded on a one-time purchase basis, with a contract term from March 19, 2025, through June 30, 2025. Vendors must provide proof of insurance, including Commercial General Liability ($2M per occurrence), Commercial Automobile Liability ($2M combined single limit), and Workers' Compensation coverage. Payment terms are Net 30 days following receipt of an undisputed invoice, with vendors prohibited from charging separate fees for installation or mounting services. While a specific budget range is not explicitly stated, the procurement involves a single washer-extractor unit with associated removal and installation services, suggesting a moderate-value contract typical of specialized correctional facility equipment procurement.