Washing_Machine_for_MCF-Willow_River_CIP.pdf

Event Description The Minnesota Department of Corrections seeks to procure one (1) Milnor 30022VRJ Washer-Extractor with a 60

lb. capacity, rigid mount, for use at our Willow River facility. Approved equivalent models that meet the required specifications will also be considered. Additionally, this procurement includes the removal and proper disposal of the existing washer-extractor unit. Please refer to the line details for specific requirements.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 1 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.

Response Comments

DELIVERY TIME FRAME:

What is the delivery time frame in calendar days after receipt of order (A.R.O)?

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 2 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Response Comments

FREIGHT TERMS:

All deliveries must be FOB Destination with freight charges included in the unit price. Does your price include freight?

Yes

Response Comments

MAKE AND MODEL:

List the year, make, and model of the equipment offered.

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 3 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: one (1) Milnor 30022VRJ Washer-Extractor with a 60 lb. capacity, rigid mount, for use at our Willow River facility. Approved equivalent models that meet the required specifications will also be considered.

Comments:

- Requirements/Specs to include but not limited to:

Capacity - lb. (kg): 60 (27) Cylinder Diameter x Depth - in. (mm): 30 x 22 (762 x 559) Cylinder Volume - cu. ft. (L): 9 (255) Door Opening - in. (mm): 15.5 (394) Machine Dimensions (W x D x H) - in. (mm):34.5 x 55.56 x 57.56 (876 x 1416 x 1462) Must fit on a foundation pad 38” Wide x 56” inches deep and less than 60” tall Motor - HP (kW): 5 (3.72) Wash Speeds – RPM: 38-43 Distribution Speed – RPM: 65 Extraction Speeds – RPM: 542-685 Extraction G-Force: 200 Static Weight - lb. (kg): 1344 (610) Max. Dynamic Load RMS - lb. (kg): 2120 (961) Frequency (Hz): 11.4 Water Pressure (Required) - psi (bar): 10-75 (.68-5.1) Water Valve Cv Rating - gal/min: (L/min) 5.8 (22) Minimum Recommended Distance Between Machines - in. (mm): 6 (152) Electrical Specifications: Voltage: 208, 240/3/60 Running Amps: 8, 7 Fuse (Amps): FRN20 Circuit Breaker (Amps): 20 Standard Features:

RinSave® water saving technology 7 speeds (2 wash, 1 distribution, 1 RinSave, 3 extract) E-P PLUS programmable controller Back-lit LCD display Single-motor inverter drive Tall, lifting ribs Tapered roller bearings High M.A.F. (Mechanical Action Factor) Large cylinder perforations Fresh water flushing chemical manifold Auto tension V-belt drive Six (6) liquid chemical injection ports Control reads in English/second language 5-year limited warranty on frame, cylinder & shell Scope of Work: Washer Delivery, Installation and Removal of Existing Machine

1. Overview The awarded vendor shall be responsible for delivering the new washing machine, removing the existing laundry washer unit (which DOC staff will disconnect and prepare for removal), and installing the new washer unit. This includes transportation, placement, securing, and preparation for utility connections. The transport process does not involve stairs.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 4 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

2. Removal of Existing Washer Unit

• The awarded vendor shall remove the old washer through adequately sized doorways and hallways.

• Removal shall be performed using pallet jacks and ground-level trailers, which shall be provided by the awarded vendor.

• The vendor shall be responsible for the proper disposal of the existing laundry washer units in accordance with all applicable regulations.

3. Installation of New Washer Unit

• The new washers shall be transported through adequate doors and hallways and set in place.

• Each unit shall be properly bolted and grouted as required on existing pad that is 38” Wide x 56”.

• The vendor shall ensure that the washers are made ready for utility connections, which will be performed by DOC staff.

4. Finalization and Training

• The awarded vendor shall return after utility connections are completed to conduct system startup.

• The vendor shall provide training on the operation and maintenance of the new washer to designated personnel.

5. Responsibilities of the Awarded Vendor

• Provide all necessary equipment and labor for the removal and installation process.

• Ensure safe and professional handling of equipment throughout the process.

• Coordinate with DOC staff for scheduling and access requirements.

• Conduct training sessions for staff after the installation and utility connections are completed.

6. Compliance The awarded vendor shall adhere to all applicable safety regulations and industry standards during the removal, transport, and installation of the washer units.

Award all or none. Responses that do not comply with the Event will be considered nonresponsive and will be rejected. The award will be made on an “all or none” basis. The responder must show the unit price and extension for each item and the sum for all items. The unit price prevails.

All work must be completed no later than June 30, 2025.

Must be shipped FOB Destination, prepaid and allow. Freight must be included in price.

Any equipment provided must be tested and certified by an OSHA nationally recognized testing laboratory (NRTL) - (e.g., UL, TUV, CSA, etc.) in accordance with OSHA Standard 29 CFR 1910.7 during the manufacturing process and labeled accordingly. Electrical cord must be visibly tagged with approved UL listing.

All equipment must meet the contract specifications and all federal and State safety codes and regulations in effect at the date of manufacture. All equipment must be Original Equipment Manufacturer (OEM) equipment unless otherwise stated in the contract.

QUESTIONS/CLARIFICATIONS: Any question and/or clarifications regarding the solicitation response must be made in writing to Amber Brown at amber.brown@state.mn.us Answers will only be given in an addendum format. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. All questions should be submitted no later than two days prior to the end date listed on the Event. The State may refuse to answer questions submitted after the questions deadline. Responders are not to contact anyone within any other State Agency regarding this solicitation.

SWIFT Supplier Portal questions can be answered by contacting the OSP help desk at 651.296.2600, OSPhelp.line@state.mn.us

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 5 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question ResponseQuestion Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 6 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 7 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: one (1) Milnor 30022VRJ Washer-Extractor with a 60 lb. capacity, rigid mount, for use at our Willow River facility.

Approved equivalent models that meet the required specifications will also be considered.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MCF-WILLOW RIVER-CIP

86032 COUNTY HIGHWAY 61

WILLOW RIVER MN 55795-3216

United States

Quantity: 1 Due Date: 04/07/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 8 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To:

Contact: Brown,Amber C Phone: 507/805-2026

Email: Amber.Brown@state.mn.us

Event ID Format Type Page P7801-2000016797 Sell RFx 9 Event Round Version 1 1 Event Name Washing Machine for MCF-Willow River CIP Start Time Finish Time 03/03/2025 11:30:00 03/11/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No