Wall mounted HVAC units

The South Carolina Department of Transportation (SCDOT) has issued a solicitation for the procurement and installation of two 5-ton wall-mounted HVAC units at the Shop Road Hub Building located in Columbia, South Carolina. The contract opportunity requires a comprehensive replacement of existing BARD HVAC units, with specific requirements including 208/230V 1-phase units equipped with alarm and low ambient kit notification capabilities. Vendors must provide not only the physical equipment but also complete installation services, including disconnecting and removing existing units, powering on and configuring new units, and maintaining a five-year service agreement. A mandatory site visit is scheduled for 03/25/2025 at 9:00 A.M., with vendor registration required by 03/24/2025 at 4:00 P.M. The bid submission deadline is 04/02/2025 at 2:30 P.M., with contract award anticipated on 04/03/2025, and the contract term projected to run from 04/04/2025 to 06/30/2025. The procurement is classified as a small purchase solicitation, focusing on maintaining the existing building infrastructure while upgrading HVAC capabilities.

The solicitation requires vendors to have a state vendor number and indicate whether they are claiming US or South Carolina end-product preferences. While no specific set-aside designations are mentioned, vendors must demonstrate capability to provide 24/7/365 on-call service with a 1-hour notification response time and 2-hour on-site technical support. The maintenance agreement is a critical component of the procurement, suggesting that responsive and technically proficient vendors will be prioritized. Although a specific budget range is not explicitly stated, the comprehensive nature of the procurement—including equipment, installation, and five-year maintenance—indicates a potentially significant contract value. The procurement is specific to Richland County and targets the SCDOT's infrastructure needs, with a clear emphasis on seamless equipment replacement and ongoing technical support.