Walk-In Freezer & Cooler Cleaning & Sanitizing Services (Food Service)

San Felipe Del Rio Consolidated Independent School District is requesting proposals for annual walk-in freezer and cooler cleaning and sanitizing services at twelve designated food service locations across the district, with proposals due September 8, 2026 at 3:00 p.m. through the District's Bonfire portal.

The scope encompasses deep cleaning and sanitizing of walk-in units ranging from approximately 8 feet wide by 16 feet long by 8 feet high to 8 feet wide by 26 feet long by 8 feet high, performed once per contract year at dates and times approved by the Child Nutrition Department. Services include cleaning ceilings, walls, floors, and doors; applying food-grade caulking where needed; protecting equipment and fixtures; removing and resetting mobile shelving; and using green-certified, pre-approved chemicals. The vendor must provide all labor, equipment, tools, cleaning products, and supplies.

The contract runs from award through June 30, 2027, with the District reserving the right to extend for two consecutive years (2027–2028 and 2028–2029). Insurance requirements include general liability coverage of $1,000,000 per occurrence, automobile liability of $500,000, and workers' compensation insurance at statutory limits. Payment and performance bonds are required before work begins if the contract exceeds $100,000. A bid bond equal to 5 percent of the bid price is required at submission.

Evaluation criteria (totaling 100 points) are overall cost to the District (40 points), meets specifications (30 points), ability to meet terms and timelines (10 points), and past experience with the District (20 points). The District does not award based on low price alone. Payment terms are net thirty days after acceptance of delivery or receipt of a correct invoice, whichever is later.