RFP 27-27 Walk-In Freezer and Cooler Cleaning Sanitizing Services.pdf

REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT Date: August 24, 2026 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

Please submit proposal no later than:

Tuesday, September 8, 2026________ Am) 3:00 Pm)

Price to be F.O.B. DESTINATION and must be extended.

RFP 27-27

WALK-IN FREEZER & COOLER CLEANING & SANITIZING

SERVICES

(FOOD SERVICE)

The San Felipe Del Rio Consolidated Independent School District is requesting proposals for the attached Walk-In Freezer & Cooler Cleaning & Sanitizing Services (Food Service) Due date no later than 3:00 p.m. on Tuesday, September 8, 2026.

The San Felipe Del Rio CISD has partnered with EUNA Solutions/Bonfire, allowing vendors to submit the required bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.

If you need assistance with your registration or the submittal of your bid/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFP 27-27

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda and post-award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS

1. The Cleaning and Sanitizing Services for District Walk-in Freezers and Coolers will be effective UPON AWARD AND ENDING JUNE 30, 2027. The District reserves the right to extend the once-yearly contract for two consecutive years, 2027-2028 and 2028-2029, if deemed in the best interest of the district. It being understood that the district will be the sole judge as to the best interest of the district.

2. The San Felipe Del Rio Consolidated Independent School District does not award proposal on low price alone; quality, availability and suitability to purpose are the controlling factors. It being understood the District reserves the right to determine such. Evaluation will be based on the following points: Overall Cost to District: 40 Points; Meets Specifications: 30 Points; Ability to Meet Terms, Conditions and Timelines of the Procurement: 10 Points; and Past Experience with District: 20 Points. Total: 100 Points.

3. AWARDEE must supply apparatus and supplies needed to perform the job.

4. All invoices must be signed by the Child Nutrition Coordinator, Mr. Travis Mariner, or his designee when services are performed.

5. The District reserves the right to waive formalities and irregularities and to accept or reject each item separately or as a whole.

6. The District reserves the right to cancel the Cleaning and Sanitizing of Walk-in Freezers and Coolers with the successful proposer by written notice for failure to comply with bid specifications or failure to provide quality service desired in the District cafeterias.

7. The proposal is a firm offer, which shall be irrevocable and open for acceptance for sixty (60) days from the date of submission of proposal.

8. All contracts and agreements between merchants and the San Felipe Del Rio Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS (cont.)

9. During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation or handicapping condition.

10. The District will award this bid to a single vendor for the contract period.

11. Upon written notification, the vendor will be served notice to provide satisfactory compliance to the award without penalty. If the vendor neglects or refuses to follow such notice, the San Felipe Del Rio CISD will cancel the bid award.

12. The School District is exempt from all applicable Federal and State Taxes.

Tax-exempt information will be furnished upon request.

13. Payment will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later.

14. The San Felipe Del Rio Consolidated Independent School District will not be financially responsible for any additional work done beyond the scope, detail and/or intent of information as stated on authorized purchase order.

I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.

Signature of Approved Company Representative Print Name

Email address Phone #

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

SPECIFICATIONS

SCOPE OF SERVICES

The awarded vendor shall provide annual cleaning and sanitizing services for the District’s designated walk-in coolers and freezers. Services shall be performed once per contract year at dates and times approved by the Child Nutrition Department.

Services shall include, but not be limited to, the District’s designated Food Service locations, walk-in coolers, and freezers. The District reserves the right to add or remove locations as needed during the contract period.

The vendor shall provide all labor, equipment, tools, cleaning products, and supplies necessary to thoroughly clean and sanitize the units. All products must be appropriate for food-service areas and comply with applicable health and safety requirements.

Awarded Vendor Responsibilities:

Deep Cleaning and Sanitizing

Cleaning Ceilings, Walls, Floors, and Doors Vendor to provide food-grade caulking in areas where caulking is absent or falling Protect from damage during cleaning the o Refrigeration o Sprinkler Heads o Monitor Sensors o Light Fixtures

Acceptable Methods, depending on the construction of each unit, will include o Steam Cleaning o Low Pressure Washing o Hand Washing

Chemicals must be GREEN-Certified and Pre-approved by Travis Mariner, SFDRCISD Child Nutrition Coordinator

Remove and Re-Set in Place all mobile shelving

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING

Dr. Lonnie Green Elementary, 900 W. Cantu Road, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 26’L x 8” H Cost for Yearly Cleaning and Sanitizing: $______________________

Buena Vista Elementary, 100 Echo Valley, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 26’L x 8’H Cost for Yearly Cleaning and Sanitizing: $______________________

Ceniza Hills Elementary, 401 Pitaya Lane, Del Rio, Texas 78840 Two Separate Units, Approx. Dimensions: 8’ W x 22’L x 8’H Cost for Yearly Cleaning and Sanitizing: $______________________

Calderon Elementary, 1900 U.S. Hwy 90, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 26’L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

Ruben Chavira Elementary, 2253 U.S. Hwy 277, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 22’ L x 7’H Cost for Yearly Cleaning and Sanitizing: $______________________

San Felipe Memorial Middle School, 1207 W. Garza, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 22’L x 8’H Cost for Yearly Cleaning and Sanitizing: $______________________

Del Rio Middle School, 720 E. De la Rosa, Del Rio, Texas 78840 Two Separate Units, Approx. Dimensions: 8’ W x 18’ L x 8’H Cost for Yearly Cleaning and Sanitizing: $______________________

Garfield Middle School, 300 W. Martin, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 26’ L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

Student Guidance Learning Center, 1009 Avenue J, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 26’ L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

Irene Cardwell Elementary, 2003 North Main Street, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8” W x 26” L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

Lamar Elementary, 301 Waters Avenue, Del Rio, Texas 788940 Combination Unit, Approx. Dimensions: 8’ W x 16’ L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

RFP 27-27

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315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING (cont.)

Del Rio Freshman School, 90 Memorial Drive, Del Rio, Texas 78840 Combination Unit, Approx. Dimensions: 8’ W x 22’ L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

Del Rio High School, 100 Memorial Drive, Del Rio, Texas 78840 Separate Units, Approx. Dimensions: 8’ W x 18” L x 8’ H Cost for Yearly Cleaning and Sanitizing: $______________________

RFP 27-27

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315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

INSURANCE

Below are required insurance and bonds, when applicable.

Proof of Insurance is required with your quote

INSURANCE REQUIREMENTS – PROOF OF INSURANCE WILL BE REQUIRED FOR GENERAL

LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS’ COMP. INSURANCE LIMITS WILL BE

$1,000,000.00 PER OCCURRENCE ON GENERAL LIABILITY, $500,000.00 ON AUTO, AND

STATUTORY LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS APPLY TO ALL

CATEGORIES WHERE SERVICES ARE PROVIDED ON A SAN FELIPE DEL RIO CISD SITE.

BID BOND IS REQUIRED AT THE TIME OF SUBMISSION, 5% OF BID PRICE .

PAYMENT AND PREFORMANCE BONDS SHALL BE PRESENTED TO THE PURCHASING OFFICE

BEFORE ANY WORK TAKES PLACE, WHEN APPLICABLE.

PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEED

$100,000.00

Section 406.096 of the Labor Code and the Office of the Attorney General of the State of Texas has ruled all persons providing services on a real property project on district grounds must have worker’s compensation insurance. (DM-300, Letter Opinion 92-60).