Walk-In Food Cooler Repairs/Refurbishment

The Alabama Space Science Exhibit Commission, operating through the U.S. Space & Rocket Center in Huntsville, Madison County, is seeking qualified firms to replace and update refrigeration equipment for three walk-in food coolers. The procurement opportunity, identified as bid SP25.13, requires comprehensive replacement of exterior condensers, interior evaporators, and connecting line sets for coolers WIC-001, WIC-002, and WIC-004. Specific technical requirements include using equipment compatible with 444B Refrigerant, with precise model specifications for Bally and Copeland refrigeration components. Potential bidders must submit a detailed proposal package including a DCM C-3 Bid Proposal form, itemized quote on vendor letterhead, certificate of insurance, E-Verify documentation, Alabama Vendor Disclosure Statement, business license, and W-9 form. An optional pre-bid meeting is scheduled for Wednesday, July 16, 2025, at 2:00 PM CST in the main lobby of the Administrative Entrance, with sealed proposals due by Thursday, July 24, 2025, at 2:00 PM CST.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors bidding on amounts exceeding the State Licensing Board threshold must be licensed under Alabama state regulations. Bidders have multiple submission options, including in-person delivery, mail, and electronic email, with the owner reserving the right to reject any or all proposals and waive technical errors. Potential bidders can request project drawings and additional specifications via email or examine them directly at the Director of Procurement's office located at One Tranquility Base, Huntsville, Alabama. While no specific budget range is provided in the documentation, the scope involves replacing refrigeration equipment for three distinct walk-in coolers, suggesting a potentially significant investment in infrastructure upgrades. Interested firms must demonstrate technical capability to work with specific refrigeration models and comply with all documentation requirements to be considered for the contract.