VR Vehicle Modifications

The Kansas Department for Children and Families is conducting a Request for Quote (RFQ) for Vehicle Modifications through the Office of Procurement and Contracts, with Procurement Event ID 17300-EVT0010465. The procurement specifically seeks a vendor to provide and install a HydraBed HB3250 round bale lifter and grain feeder on a 2023 3500 Dodge RAM one-ton dually truck, which will be used for farm work. The primary deliverable is a complete vehicle modification system with specific equipment requirements, including a 3,000-pound lift capacity, in-cab hydraulic controls, LED taillights, and detailed bale bed and feeder box specifications. Key objectives include rapid installation and functional farm equipment enhancement. The solicitation requires vendors to be located in Kansas or Nebraska and provide comprehensive installation and labor services. The bid event opens on 08/19/2025 at 15:05:18 CDT and closes on 09/16/2025 at 14:00:00 CDT, with a specified delivery due date of 09/21/2025. Proposals must be submitted electronically to procurement@ks.gov, with vendors required to obtain a current Tax Clearance Certificate and comply with state requirements.

The procurement includes potential set-aside opportunities for disadvantaged business categories, specifically mentioning provisions for disabled veteran-owned businesses and other certified business types. Vendors must complete various certifications, including immigration reform documentation, sexual harassment policy acknowledgment, and compliance with anti-discrimination laws. The contract offers a comprehensive warranty package, including a 2-year system warranty, 5-year structural warranty, and lifetime bale loading arms warranty. Political subdivisions may potentially utilize the contract without additional charges, and the state reserves the right to accept or reject any bid. While a specific award value is not explicitly stated, the procurement emphasizes competitive pricing and requires vendors to notify the procurement office of any specifications that might inadvertently restrict bidding to a single source. The state will provide the base vehicle, with no additional resources supplied beyond the truck itself. Bidders must ensure full compliance with Kansas tax laws and immigration regulations to be considered for the contract.