Snow Removal

The Kansas Department of Children and Families (DCF) is soliciting competitive proposals for snow removal services at their Disability Determination Services (DDS) office located at 2820 SW Fairlawn Rd. in Topeka, Kansas. The procurement is a five-year contract spanning from September 1, 2025, through August 31, 2030, with services to be performed on an as-needed basis when snow accumulation reaches two or more inches. The successful contractor will be responsible for snow removal from parking lots, sidewalks, and ramps, with completion required by 6:30 AM during work weeks. Specific service requirements include clearing snow at different depth increments (2-4 inches, 4-6 inches, 6-8 inches, and over 8 inches), as well as providing sand/salt treatments and pre-treatment services. A mandatory pre-bid conference is scheduled for August 26, 2025, at 10:00 AM CST, and proposals are due on September 16, 2025, at 2:00 PM CDT. Bidders must provide detailed pricing structures, demonstrate capability to perform snow removal services, and comply with all specified equipment, labor, and material requirements.

The solicitation includes preferences for disabled veteran-owned businesses and certified businesses, with potential set-aside considerations for such entities. Vendors must obtain a current Tax Clearance Certificate and comply with state immigration reform laws. Bidders are required to submit several forms, including a Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. While specific budget ranges are not explicitly stated, the contract allows for incremental price increases of up to 5% for Years 2-5 from the initial Year 1 cost. Payment terms are set at Net 30 days, and the Kansas Department of Administration reserves the right to accept or reject any bid. Vendors must register with the state and request an official invitation at least 24 hours before the event's closing time. The procurement may utilize a Procurement Card (P-Card) for contract purchases, and potential vendors should be prepared to meet comprehensive state procurement requirements and demonstrate business integrity.