Video Down-Link System

The County of Orange, Sheriff-Coroner, is requesting competitive bids for a Video Down-Link System under IFB-060-3110001-JG, with bids due October 21, 2026 at 4:00 PM through the County's eProcurement Portal and questions due by October 14, 2026 at 4:00 PM. A five percent preference deduction applies to certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, capped at a maximum allowable preference deduction of $100,000.

The scope comprises one transmitter unit with SDI/HDMI input capability, six embedded 4G modems, inverse Statmux+ technology, and carrying case; one rack-mount transceiver with four SDI connectors and advanced transceiver software; and one professional software license supporting two USB modems with recording and timecode capabilities. The contractor must ensure seamless integration with the County's Genetec Server and respond to service calls within three hours of initial request. Equipment delivery occurs during regular business hours (8:00 AM to 5:00 PM PST, Monday through Friday) at the Sheriff-Coroner Department/RTOC at 1382 Bell Avenue, Tustin, California 92780.

The contract is a three-year firm fixed-fee arrangement with no renewals unless approved by the County Board of Supervisors. Firm pricing applies to the entire contract term; all price decreases automatically extend to the County and no profit increases are permitted. The contractor bears all costs for equipment maintenance, repairs, temporary replacement equipment, and unrepairable device replacement at no cost to the County. The County will award to the lowest responsive, responsible bidder and may make multiple awards or defer award for up to 180 days if in the County's best interest. Federal grant funds partially finance this procurement, requiring contractor compliance with the Clean Air Act, Energy Policy and Conservation Act, Copeland Anti-Kickback Act, Davis-Bacon Act, Contract Work Hours and Safety Standards Act, and equal employment opportunity provisions. Insurance requirements include Commercial General Liability, Automobile Liability, Workers' Compensation, Network Security & Privacy Liability, and Technology Errors & Omissions, each at $1,000,000 (or statutory for Workers' Compensation). Upon award, the successful bidder must provide proof of active California Secretary of State registration, valid D-U-N-S and UEI numbers, current insurance certificates, and a completed W-9 form within seven days. Bids remain valid for 365 days following the solicitation closing date. All submissions are electronic only; no other form of bid submittal is accepted.