Vehicle: Cargo Van ¾ and 1 Ton, Full Size Passenger Van, and Minivan

The Commonwealth of Virginia Department of General Services, Division of Purchases and Supplies, is soliciting sealed bids for a five-year mandatory term contract supplying cargo vans (¾ and 1-ton), full-size passenger vans, and minivans to all Commonwealth agencies, institutions of higher education, and other authorized public bodies under IFB 120324, with bids due August 25, 2026 at 10:00 a.m. Bidders must submit a Small Business Subcontracting Plan with a goal of 42% of purchases from DSBSD-certified small businesses.

The contract covers four vehicle categories: ¾-ton cargo vans, 1-ton cargo vans, full-size passenger vans with 12–15 person capacity, and minivans. All vehicles must be new, unused manufacturer base production models. Bidders must be manufacturer-authorized dealers or direct manufacturers, hold a Virginia motor vehicle dealer license, and provide proof of liability and workers' compensation insurance. Attachment G (Equipment and Pricing Schedule) is mandatory; bidders must submit detailed pricing including MSRP, base price, contract base price, optional equipment and accessories, parts discounts, warranty information, delivery lead times, and pricing for ten specified fleet option packages (Stow-N-Go seats, roof heights, extended lengths, tow packages, glass options, rear defrosters, rear air conditioning, van partitions, AWD/4x4 options, and shelf/storage systems). Failure to provide complete pricing for all requested makes and models renders the bid non-responsive.

The contract runs October 28, 2026 through October 27, 2031, with pricing adjustments permitted at the start of each model year. Deliveries within 50 miles or to DGS and Virginia State Police locations are FOB destination with freight included; mileage charges beyond the included 50 miles cannot exceed $1.80 per mile. Each vehicle sold incurs a $350 Surcharge Adjustment fee and a 1% eVA fee capped at $500 per order for DSBSD-certified firms and $1,500 for others. Historical volume data shows the existing cargo van contract processed approximately 128 units ($7.467 million) and the minivan contract approximately 271 units ($12.004 million). The Commonwealth reserves the right to award one contract per manufacturer make/model on a grand total basis for base model pricing, starting with the lowest-priced responsive and responsible bidder.