Utility Capping and Concrete Services in San Mateo County

The California Department of Corrections and Rehabilitation (CDCR) is issuing an Invitation for Bid (IFB) for Conveyor, Carousels, and Pick-to-Light Maintenance and Repair Services at the California Health Care Facility (CHCF) in Stockton, California, with jurisdiction in San Mateo County and San Mateo City. The procurement seeks a contractor to provide comprehensive maintenance and repair services including quarterly preventative maintenance, repair services to be completed within five working days, and emergency services within two hours of notification with on-site arrival within eight hours. The scope of work encompasses lubrication, cleaning, inspection, adjustment, and replacement of worn or inoperable parts on conveyor systems, carousel equipment, and pick-to-light systems in accordance with original equipment manufacturer recommendations at the facility's Material Service Center warehouse during normal business hours (Monday-Friday, 8:00 AM-5:00 PM). Contractors must possess a valid California Contractors State License Board specialty license (Class C-61 Limited Specialty and/or D-21 Machinery and Pumps) or a B General Building license with appropriate subcontractors, and service technicians must provide proof of manufacturer training or demonstrate three consecutive years of relevant experience within the last five years with references. Key deadlines include an optional walk-through on March 26, 2026, letters of inquiry due April 1, 2026, bids due April 6, 2026, by 11:00 AM, and public bid opening on April 7, 2026, at 2:00 PM, with an anticipated contract commencement date of July 1, 2026, and a three-year term ending June 30, 2029. Bidders must submit rates for quarterly preventative maintenance (estimated 12 services per equipment type), repair hourly services during and outside normal business hours, emergency hourly services, and parts with an estimated $25,000 allowance for the contract term, and the state will evaluate bids based on basis of award calculations including all maintenance, repair, and emergency service costs.

The state requires a one-year guarantee on all services and replaced parts, workers' compensation and general liability insurance of $1,000,000 per occurrence, and compliance with prevailing wage rates. The procurement includes a 25 percent Small Business participation requirement, with Small/Micro Business certified bidders eligible for a five percent preference (not to exceed $50,000), and Disabled Veteran Business Enterprise (DVBE) participation qualifies for incentives ranging from one to five percent. All bids must be submitted electronically in PDF format to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov and must include the OBS 300 Bidder Acknowledgement/Certification, Rate Sheet (Exhibit B-1), Contractor Certification Clauses, and proof of service technician qualifications. The estimated contract value is based on the $25,000 parts allowance plus labor costs for quarterly preventative maintenance, repair services, and emergency services over the three-year contract term, though specific budget ranges are not disclosed in the available documentation. No incumbent vendors or current contractor information is identified in the solicitation documents.