Unmanned Aerial Vehicles (Drones) and Accessories

Genesee County, New York is requesting bids on three DJI Matrice 4TD unmanned aerial vehicles or equivalent with comprehensive accessories under ITB Bid #2026-10, with sealed bids due July 23, 2026 at 2:00 p.m. at the Genesee County Purchasing Department, 15 Main Street, Room 317A, Batavia.

The scope includes three complete drone systems, each with controller, 240W charging hub, 240W USB-C power adapter, additional propeller sets, USB cables, gimbal cover, hard case, and 64GB micro SD card. Additional deliverables are six compatible batteries, three battery chargers, two spotlights, two speakers, and three wireless HDMI transmitter/receiver pairs. Pricing is firm with no cost increases permitted; all freight charges must be included as F.O.B. Destination.

The contract is subject to federal funding requirements and mandatory compliance with Davis-Bacon Act, Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, Clean Air Act, Federal Water Pollution Control Act, suspension and debarment regulations, and Byrd Anti-Lobbying Amendment. Contractors must maintain comprehensive insurance including commercial general liability ($1 million combined single limit / $2 million aggregate), workers' compensation (statutory), commercial automobile liability ($1 million combined single limit), and excess/umbrella liability ($5 million).

Written questions are due by noon on July 9, 2026. Genesee County will conduct vendor questions on July 29, select a vendor on August 3, and the Genesee County Legislature will approve the award on August 19, with a contract start date of September 1. Payment is due within forty-five days of invoice receipt following final inspection and written approval. The County reserves the right to award in whole or in part, to multiple vendors, or to reject all bids. Bidders must submit one original and one copy of all documents; faxed or electronic submissions are not accepted.