Uninterruptible Power System (UPS) Maintenance and Repair

Orange County, California (OC Public Works) is requesting bids for uninterruptible power system (UPS) maintenance and repair services across multiple county facilities, with bids due July 27, 2026 at 2:00 p.m. and questions due July 13, 2026. A 5% preference deduction applies to certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) bidders, capped at a maximum allowable deduction of $100,000.

The scope covers four quarterly preventative maintenance services and one annual inspection per year for each UPS system, plus 24/7 emergency minor adjustment call-back service. Work is performed at six Santa Ana locations: Sheriff Forensic (320 North Flower Street), OC Public Works/OC Facilities Maintenance (1143 East Fruit Street), County Administration South (601 N. Ross Street), Registrar of Voters (1300 S. Grand Avenue), and Data Center (1400 South Grand Avenue). Equipment requiring maintenance includes Riello, MGE, Vertiv, and Liebert UPS systems with various battery banks. Preventative maintenance work requiring system shutdowns must be scheduled on weekends with seven days' notice to the County Project Manager. The contractor must supply all labor, materials, tools, equipment, and travel.

Bidders must submit unit costs for each line item covering quarterly maintenance, annual inspections, and total yearly costs per UPS system and location, as well as emergency service rates for straight time, overtime, weekend, and holiday hours. All bid prices must be firm for the entire contract term with no profit increases permitted, though price decreases automatically extend to the county. Bid validity is 120 days after the closing date.

The contractor must maintain a California State Contractor's License, provide proof of insurance with additional insured endorsements, submit a W-9 form and DUNS number prior to contract award, and pass security screening requirements for facility access. The contract will be awarded to the lowest responsive and responsible bidder.