Uninterruptible Power System (UPS) Maintenance and Repair.pdf

County of Orange, OC Public Works

Invitation for Bid for Uninterruptible Power System (UPS) Maintenance and Repair

IFB # IFB-080-3075104-RN

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N. Ross St.

Santa Ana, CA

92701

Date: Monday, June 29, 2026

INVITATION FOR BIDS

FOR: UNINTERRUPTIBLE POWER SYSTEM (UPS) MAINTENANCE AND REPAIR

BID MUST BE RECEIVED BEFORE:

July 27, 2026 / 2:00 pm

IFB # IFB-080-3075104-RN

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - 080-3075104-RN-UPS Maintenance and Repair-Model Contract-Final

County of Orange IFB

OC Public Works - Uninterruptible Power System (UPS) Maintenance and Repair, IFB-080-3075104-RN

SECTION 1. General Information

1.1 BACKGROUND

This bid is for UPS system maintenance and repair for several County facilities.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Richard Nguyen, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Monday, July 13, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Richard Nguyen, richard.nguyen@pw.oc.gov, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 120 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District

Donald P. Wagner, Chairman, Third District Doug Chaffee, Vice Chairman, Fourth District

Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

mailto:procurement-support@opengov.com

2.5 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.6 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.7 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.8 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

PROTEST PROCESS

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Richard Nguyen at richard.nguyen@pw.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Richard Nguyen at richard.nguyen@pw.oc.gov, no later than five (5) business days after the Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 UNINTERRUPTIBLE POWER SYSTEM (UPS) MAINTENANCE & REPAIR

I. SCOPE OF WORK: Contractor shall provide all labor, materials, tools, equipment and travel to perform the UPS Maintenance-Repair as needed.

II. GENERAL REQUIREMENTS

A. All vehicles parked on site shall be locked and thoroughly secured at all times.

B. All tools and materials shall remain in possession of the user at all times and shall never be left unattended.

C. All lost or misplaced tools shall be reported immediately to the security staff or escort personnel.

D. All materials, especially those materials that could be used to inflict injury such as nails, wire, wood, etc. shall be continuously cleaned up and removed from the work site as work progresses.

E. Be well-disposed to the public and County staff utilizing the facilities but shall be responsive only to the requests of the Project Manager or designee unless otherwise directed and shall direct all inquiries or requests to the Project Manager or designee. EXCEPTION: the specific request involves public safety or security of the specific facility.

F. All work shall be subject to the inspection and approval of the County either by the Project Manager or designee or a designated representative prior to the acceptance and approval for payment.

G. All work shall be performed in strict accordance with:

1. California Administrative Code (O.S.H.A.).

2. California Code for Industrial Safety.

3. Chapter 4, Division of Industrial Safety, Subchapter 5, “Electrical Safety Orders”.

III. SECURITY REQUIREMENTS

A. All personnel who will be engaged in work under this Contract shall be required to pass such security screening requirements and abide by all of the security requirements set forth by the County.

mailto:CPOAppeals@ocgov.com

B. The County operates and provides court facilities for the Sheriff’s department. Contractors and their employees who perform services in these facilities will be required to pass a security screening process and to adhere to strict operation policies. These policies have been designed with the primary purpose of ensuring a safe and secure environment for all involved.

C. Contractor personnel, who will be used to perform contracted services, will be required to pass a background check before receiving clearance to enter the facilities. Contractor shall complete and submit the Contractor Information Form to the Building Coordinator (Sheriff’s Forensic Facility 320 North

Flower Street, 714-834-6422) for each employee performing service in the facility at least five working days prior to the start of services. Forms shall be filled out thoroughly and accurately. Omissions or false statements, regardless of the nature or magnitude, may be grounds for denying clearance. When clearance is denied the County does not, nor is it obligated to, give reason why clearance has been denied.

D. Contractor acknowledges that Contractor employees who attempt to enter a secured facility, who have not passed the background check; who have falsified information on their forms; or who have outstanding wants or warrants may be delayed and/or detained by Sheriff Personnel.

E. With the exception of demands related to the performance of the contract, Contractor and his employees will comply with all directions and orders issued by the Sheriff’s Department. (Issues relating to the performance of contracted services shall be at the direction of the Building Coordinator.) In rare occurrences, workers may be asked to leave the facility prior to the completion of their work, or they may be detained within a facility until an incident is resolved.

IV. PERFORMANCE REQUIREMENTS

Contractor shall:

A. Have no contact, either verbal or physical, with internees in the facility.

Specifically:

a) Do not give names or addresses to internees.

b) Do not receive any names or addresses from internees.

c) Do not disclose the identity of any internee to anyone outside the facility.

d) Do not give any materials to internees, especially cigarettes, matches, tools, etc.

B. Plan their activities to minimize the number of times they must enter and exit a facility. i.e., transport all tools, equipment and materials needed for the day at the start of work and restrict all breaks to the absolute minimum.

C. Arrive at the site no more than fifteen (15) minutes prior to the scheduled time or no more than fifteen

(15) minutes after the scheduled time.

D. If delay or cancellation is necessary, immediately contact the designated on-site Building Coordinator and/or the Site Supervisor.

E. Report to the Control Desk or on-site Building Coordinator upon arrival at the job site. Control will ensure that the work area is clear and ready for work to begin. Follow any special security requirements issued by the on-site Coordinator.

F. Report to the Control Desk or the on-site Building Coordinator when leaving the facility, either temporarily or at the end of the workday.

G. Immediately report all accidents, spills, damage, unusual conditions and/or unusual activities to the

Control Desk or the on-site Building Coordinator.

H. Securely close and check all gates and doors to ensure that they are tightly closed and locked.

V. CONTRACTOR REQUIREMENTS

Contractor shall:

A. Provide personnel fully trained and experienced in the installation, diagnosis, repair and maintenance of the UPS covered under this Contract. Provide experienced Liebert and Vertiv factory-trained technicians and battery specialists for the Liebert and Vertiv equipment.

B. Perform all work in accordance with generally accepted industry practice for safe and efficient operation.

C. Warranty all labor and material used in the work for a period of one hundred eighty (180) days or in accordance with manufacturer’s warranty if longer after completion of the repairs.

D. Identify and advise the County of any additional maintenance or repair work that may be required to maintain the efficient operation and useful life of the equipment.

E. Provide and maintain a telephone answering system capable of contacting and dispatching service personnel within one (2) hours, twenty-four hours (24) per day, seven (7) days per week.

F. Be well-disposed to the public and County staff utilizing the facilities but shall be responsive only to the requests of the Project Manager or designee unless otherwise directed and shall direct all inquiries or requests to the Project Manager or designee. EXCEPTION: the specific request involves public safety or security of the specific facility.

G. Provide all routine maintenance work during regular working hours on regular working days; 8:00am to 5:00pm, Monday through Friday excluding observed County Holidays. Contractor to get County

Holiday listing from County Project Manager or designee.

H. Provide emergency minor adjustment call-back service on a 24 hour, 7 days a week basis.

I. Provide a schedule within (5) calendar days after the effective date of this Contract which clearly shows the specific tasks to be performed under preventive maintenance and routine maintenance and the proposed dates for completing that work.

J. Perform preventive and routine maintenance in accordance with that schedule or shall submit a revised schedule, subject to review and approval, which reflects any proposed changes to the original schedule.

K. Preventative maintenance work that requires a shutdown to ensure the electrical connection integrity of the power train shall be done on weekends and will be scheduled with the Project Manager or designee prior to performance.

L. Provide Contract Manager or designee a seven (7) day notice of scheduled maintenance visits.

M. Maintain a reasonable supply system for the acquisition of additional parts and related items --either immediately or with minimal delay -- commonly used items associated with the Riello UPS, MGE UPS, Vertiv UPS, Liebert NX UPS, Signature R for Liebert series 610, Signature R for Liebert Stationary

Battery Systems (wet) cells, UPS Signature R for Liebert Control Cabinet and Power Condition

Distribution Systems (PDU) Signature R for Liebert PPC Systems.

N. Agree to maintain all equipment according to Original Equipment Manufacturer (OEM) specifications, and all components will be OEM. At the termination of the Contract, the Contractor guarantees that equipment will meet OEM equipment certification standards.

O. Ensure all parts used in performance of this work shall be new and shall meet or exceed original equipment manufacturer’s specifications.

P. Ensure any parts other than those manufactured by the original equipment manufacturer shall be approved by the County before they are incorporated in this work.

VI. LIST OF LOCATIONS:

A. Sheriff Forensic, 320 North Flower Street, Santa Ana

B. OC Public Works/OC Facilities Maintenance, 1143 East Fruit Street, Santa Ana

C. County Administration South, 601 N. Ross Street, Santa Ana

D. Registrar of Voters, 1300 S. Grand Avenue, Building C, Santa Ana

E. Data Center, 1400 South Grand Avenue, Santa Ana

VII. INVENTORY OF UPS EQUIPMENT AND MAINTENANCE:

A. Sheriff Forensic

One (1) Riello MHT-250-UL-P 250 KVA UPS System and two (2) battery banks.

B. OC Public Works/OC Facilities Operation

One (1) 10 KVA MGE UPS and five (5) battery banks

C. County Administration South

One (1) Vertiv Model EXM208V 120 and two (2) battery banks

D. Registrar of Voters

One (1) Liebert NX 30KVA UPS and One (1) Liebert NX 80KVA UPS, and battery banks

E. Data Center, 1400 South Grand Avenue, Santa Ana

Signature R for Liebert Series 610 as follows:

Line Description Tag Number

1 1 –U39CC20M6AT678 System Control Cabinet 1423049

2 1 –U39MM991AOAR678 Series 610 1000 KVA 1423050

3 1 –U39MM991AOAR678 Series 610 1000 KVA 1423051

4 PPA100C 1112142

5 PPA100C 1112143

6 PPA100C 1112144

7 PPA100C 1112145

8 PPA100C 1112146

9 PPA100C 1112147

10 PPA100C 1112148

11 PPA100C 1112149

12 PPA030C 1112150

13 PPA030C 1112151

14 PPA150C 1112152

15 PPA150C 1124893

16 PPA150C 1128861

17 200 - CSB HRL12540WFR Batteries 1112153

18 200 - Narada 12HRL520 Batteries 11287946

19 PPA100C 1333933

20 PPA100C 1333935

21 PPA100C NA

22 PPA100C NA

23 PPA100C NA

24 PPA150C NA

25 PPA150C NA

26 PPA150C NA

VIII. PREVENTATIVE MAINTENANCE:

Yearly maintenance includes as follows for item numbers 1-2: Four (4) preventative maintenance

(PM) services (quarterly) and one (1) annual service.

1. Riello UPS System, MGE UPS, Vertiv UPS, & Liebert NX – UPS Systems -Preventative

Maintenance Service (quarterly)

a. Examine, clean, test maintain fluid levels in the batteries

b. Record meter readings of each unit.

c. Check capacitor banks for any leakage.

d. Check the power cables connections.

e. Inspect the operation of the fans.

f. Check all control wires connections.

g. Check all fuses and magnetic for proper operation.

h. Check the transfer circuit operation.

i. Verify the operation of DC capacitors and check the ripples.

j. Inspect inverter operation with unit running.

k. Verify and adjust the output voltage and phase balance.

l. Test the static switch operation.

m. Make necessary adjustments to the controls.

2. Riello UPS System, MGE UPS, Vertiv UPS, & Liebert NX UPS Systems - Annual Service The following will be performed annually in addition to the work listed in #1 above:

System check and tune-up

a. Torque all cables connection, line and load side.

b. Record all the reading with unit and normal operating mode.

c. Check the operation of the Static switch.

Liebert UPS equipment Preventative Maintenance for item numbers 3-7

NOTE:

*Yearly maintenance includes as follows for items 3, 4, 6: Four (4) preventative maintenance (PM) services (quarterly).

*For item 5, yearly maintenance includes: Four (4) preventative maintenance (PM) services

(quarterly) and one (1) annual service.

3. Liebert UPS - Signature R Series 610 – 4 service visits per year (Quarterly)

a. Perform a temperature check on all breakers, connections, and associated controls. Repair and/or report all high temperature areas.

b. Perform a complete visual inspection of the equipment including subassemblies, wiring harnesses, contacts, cables, and major components. Check air filters for cleanliness.

c. Check Module(s) completely for the following:

1) .... Rectifier and inverter snubber boards for discoloration.

2) .... Power capacitors for swelling or leaking oil.

3) .... DC capacitor vent caps that have extruded more than 1/8”.

d. Measure and record all low voltage power supply levels.

e. Verify correct operations of all display functions and calibrate as necessary.

f. Measure and record phase to phase input voltages and currents.

g. Measure and record all filter trap currents.

h. Measure and record phase to phase UPS output and bypass voltages.

i. Measure and record DC voltage.

j. Calibrate and record all electronics to system specifications

k. Verify system alarm settings, limits, and functions.

l. Visual inspection of the battery room to include:

1) .. Check for NO-OX grease or oil on all connections (if applicable).

2) .. Check battery jars for proper liquid level (if flooded cells)

3) .. Check for corrosion on all the terminals and cables.

4) .. Examine the physical cleanliness of the battery room and jars.

4. Liebert UPS - Signature R Series, System Control Cabinet - 4 service visits per year (Quarterly)

a. Complete visual inspection of the equipment including internal sub-assemblies, wiring harnesses, contactors, cables, and major components.

b. Check all mechanical connections for tightness and heat discoloration, making corrections where necessary.

c. Clean any foreign material and dust from internal compartments

d. Check status on all alarm circuits.

e. Calibration of the equipment to meet manufacturer’s specifications.

f. Operational checkout of the system to include transfers and proper status indications.

g. Install or perform engineering field modifications as necessary.

h. Return unit to operational service with normal load then measure and verify display indications.

5. Liebert Signature R Series, Stationary Battery Systems - Maintenance includes service visits as follows: Four (4) quarterly service visits and one (1) annual service visit.

Service includes parts and battery jars as required up to 10% of the battery string, battery recycling as required with documentation meeting EPA requirements.

Full string replacements are not included.

a. Quarterly (4 service visits)

(1) Inspect the appearance and cleanliness of the battery and the battery room. Clean normal cell top dirt accumulation (to be done only with battery off line).

(2) .. Measure and record the total battery float voltage and charging current.

(3) .. Inspect electrolyte levels (add distilled/approved water as required).

(4) .. Visually inspect the jars and covers for cracks and leakage.

(5) .. Visually inspect for evidence of corrosion.

(6) .. Measure and record the ambient temperature.

(7) .. Verify the condition of the ventilation equipment.

(8) Measure and record pilot cell voltage, specific gravity, and electrolyte temperature.

(9) .. Provide a detailed written report noting any deficiencies and corrective action needed, taken, or planned.

(10) . Verify the integrity of the battery rack.

(11) . Measure and record the specific gravity of 10% of the cells.

(12) . Randomly measure and record 10% of the cell temperatures.

(13) . Measure and record the float voltage of all cells.

(14) . Thermal scanning of all Liebert equipment including the switch gear and sub-panels.

b. Annual Service (1 visit) Includes all of the above services (item a) and:

(1) Re-tighten all connections to the battery manufacturer’s specifications.

(2) Measure and record all battery connection resistances in micro-ohms.

(3) Measure and record the specific gravity of all cells.

c. Corrective Maintenance Performed as required

(1) Refurbish cell connections as deemed necessary by the detailed inspection report.

(2) Provide special inspections after deep discharges, when notified.

(3) Measure and record 100% connection resistances.

(4) Make visual inspection of connections and check for signs of overheated connectors.

6. Liebert Power Condition & Distribution System or Precision Power Center (PDU), service quarterly - 4 service visits per year, (Quarterly)

a. Component Inspection – Mechanical and Electrical

(1) Perform a complete visual inspection of the equipment including internal sub-assemblies, wiring harnesses, contactors, cables, major components, and check for proper clearance around the unit.

(2) Inspect all transformers, terminal blocks, and ground/neutral bus bar connections for tightness.

(3) Inspect input and output breaker(s) for tightness.

(4) Inspect high and low voltage junction box terminals for tightness.

(5) Inspect all option wiring for tightness (spike suppressor, ground fault, phase rotation/loss).

(6) Consultation with personnel responsible for the care and operation of the Liebert unit.

b. Power System Check

(1) Verify that all cooling fans are functional, and air ducts are open

(2) Verify continuity of all fuses and that they are correctly rated.

(3) Measure input and output phase to phase voltage.

(4) Measure the output, neutral, and ground current (neutral should not equal or exceed FLA rating).

(5) Verify KVA load and capacity per phase.

(6) Verify grounding electrode conductor and any isolated grounds.

c. Operational Check

(1) Verify EPO lamps are illuminated.

(2) Check that the local and remote EPO’s are functioning properly (if permitted).

(3) Verify that the monitor is recording within +/- 2% of those values measured.

(4) Activate the transformer over-temp alarm and shutdown sequence (if permitted).

(5) Verify the operation of any option for alarm or shutdown sequence (if permitted).

(6) Verify the operation of any customer alarm circuit(s) and specified messages.

(7) Verify specified restart capabilities (manual or auto-restart).

(8) Verify all DC power supply outputs are +/- 1% of their specified output, and record.

7. Infrared Thermo Graphic Scanning

a. Contractor shall conduct a complete scan on an as-needed basis.

IX. ADDITIONAL WORK:

A. Upon County request, Contractor shall submit supplemental proposals for Additional Work not called for under the Scope of Work of this Contract. Contractor must obtain County Project Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s

Project Manager or designee and Contractor will inspect the finished product at no additional cost to

County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

X. RECORDS/REPORTS

A. Contractor shall maintain service/repair records for the UPS during the entire term of the Contract to show the complete history of service and repair during the term of this Contract.

B. Contractor shall prepare and submit a written report for the inspection and a work order for each service and repair it performs. The report shall include date/time of service, work performed, additional work required, labor hours (if applicable) materials and signed by the facility contact. Each report (work order) shall be submitted with the invoice for the service/repair performed.

C. All preventative inspection reports shall be signed by the on-site Building Coordinator.

D. Battery reports will be created in duplicate; one copy to be left on-site and one copy to be sent with the invoice.

E. All records shall be the property of the County, and the Contractor shall not remove or duplicate or disseminate the information contained in these records without the express written approval of the

County.

F. Initial Inspection and Condition Report Within fourteen (14) working days after the effective date of this Contract, the Contractor shall perform a complete inspection on the Uninterruptible Power System (UPS) at all facilities covered under this

Contract and file a report which includes:

1. UPS Identification

2. Specific and detailed description of current condition and all deficiencies

3. Detailed cost breakdown on labor, material, and equipment to correct those deficiencies.

If the report is not submitted within this time frame, or if the report does not identify any deficiency, the

Contractor shall assume full responsibility for the condition of the UPS and shall perform any corrective action later identified.

G. Annual Inspection and Condition Report Within ten (10) working days after each effective Contract renewal date, the Contractor shall perform a complete inspection on the UPS and file a report which includes:

1. UPS Identification

2. Specific and detailed description of current condition and all deficiencies

3. Detailed cost breakdown on labor, material, and equipment to correct those deficiencies If the report is not submitted within this time frame, or if the report does not identify any deficiency, the

Contractor shall assume full responsibility for the condition of the UPS and shall perform any corrective action later identified.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of bid/proposal submittal.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

An additional five percent (5%) shall be applied to the tallied cost score of each certified

OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or DVBE matches the final score of a non-OCLSB or non-DVBE, preference shall be given to the certified OCLSB. If two or more OCLSB or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interest.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 Riello MHT-250-UL-P

250 KVA UPS System and two (2) battery banks - Maintenance

(Quarterly) (Sheriffs

Forensic)

1 Each

2 Riello MHT-250-UL-P

250 KVA UPS System and two (2) battery banks - Annual

Inspection (Sheriffs

Forensic)

1 Each

3 Riello MHT-250-UL-P

250 KVA UPS System and two (2) battery banks - Total Cost Per

Year (Sheriffs

Forensic)

1 Per Year

4 10 KVA MGE UPS

System and five (5) battery banks -

Maintenance

(Quarterly) (OC Public

Works/OC Facilities

Maintenance)

1 Each

5 10 KVA MGE UPS

System and five (5) battery banks - Annual

Inspection (OC Public

Works/OC Facilities

Maintenance)

1 Each

6 10 KVA MGE UPS

System and five (5) battery banks - Total

Cost Per Year (OC

Public Works/OC

Facilities Maintenance)

1 Per Year

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

7 Vertiv Model

EXM208V 120 and two

(2) battery banks -

Maintenance

(Quarterly) (County

Administration South)

1 Each

8 Vertiv Model

EXM208V 120 and two

(2) battery banks -

Annual Inspection

(County Administration

South)

1 Each

9 Vertiv Model

EXM208V 120 and two

(2) battery banks -

Total Cost Per Year

(County Administration

South)

1 Per Year

10 Liebert NX 30KVA

UPS and battery bank

(Registrar of Voters) -

Maintenance

(Quarterly)

1 Each

11 Liebert NX 30KVA

UPS and battery bank

(Registrar of Voters) -

Annual Inspection

1 Each

12 Liebert NX 30KVA

UPS and battery bank

(Registrar of Voters) -

Total Cost Per Year

1 Per Year

13 Liebert NX 80KVA

UPS and battery bank

(Registrar of Voters) -

Maintenance

(Quarterly)

1 Each

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

14 Liebert NX 80KVA

UPS and battery bank

(Registrar of Voters) -

Annual Inspection

1 Each

15 Liebert NX 80KVA

UPS and battery bank

(Registrar of Voters) -

Total Cost Per Year

1 Per Year

16 Total Cost per Year, Item A 1 Per Year

17 U39CC20M6AT678-

Control Panel -

Maintenance

(Quarterly)

1 Each

18 U39CC20M6AT678-

Control Panel - Total

Cost Per Year

1 Per Year

19 U39MM991AOAR678-

Series 610 1000 KVA -

SN: D08G5F0005 -

Maintenance

(Quarterly)

1 Each

20 U39MM991AOAR678-

Series 610 1000 KVA -

SN: D08G5F0005 -

Total Cost Per Year

1 Per Year

21 U39MM991AOAR678-

Series 610 1000 KVA -

SN: D08G5F0006 -

Maintenance

(Quarterly)

1 Each

22 U39MM991AOAR678-

Series 610 1000 KVA -

SN: D08G5F0006 -

Total Cost Per Year

1 Per Year

23 Total Cost per Year, Item B 1 Per Year

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

24 CSB HRL12540WFR

Batteries - Maintenance

(Quarterly)

1 Each

25 CSB HRL12540WFR

Batteries - Maintenance

(Annual Inspection)

1 Each

26 CSB HRL12540WFR

Batteries - - Total Cost

Per Year

1 Per Year

27 Narada 12HRL520

Batteries - Maintenance

(Quarterly)

1 Each

28 Narada 12HRL520

Batteries - Maintenance

(Annual Inspection)

1 Each

29 Narada 12HRL520

Batteries - Total Cost

Per Year

1 Per Year

30 Total Cost per Year, Item C 1 Per Year

31 Liebert Signature R

Precision Power Center

(PDU) Systems (Data

Center) - PPA100C -

Maintenance

(Quarterly)

1 Each

32 Liebert Signature R

Precision Power Center

(PDU) Systems (Data

Center) - PPA100C -

Total Cost Per Year

1 Per Year

33 Liebert Signature R

Precision Power Center

(PDU) Systems (Data

Center) - PPA030C -

Maintenance

(Quarterly)

1 Each

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

34 Liebert Signature R

Precision Power Center

(PDU) Systems (Data

Center) - PPA030C -

Total Cost Per Year

1 Per Year

35 Liebert Signature R

Precision Power Center

(PDU) Systems (Data

Center) - PPA150C -

Maintenance

(Quarterly)

1 Each

36 Liebert Signature R

Precision Power Center

(PDU) Systems (Data

Center) - PPA150C -

Total Cost Per Year

1 Per Year

37 Total Cost per Year, Item D 1 Per Year

38 Total Cost per Year, Item A-D 1 Per Year

39 Infrared Thermo

Graphic Scanning, All

Systems

1 Per Scan

40 Emergencies Shut

Down - Straight Time

(8:00 am – 5:00 pm, Monday-Friday)

1 Per Hour

41 Emergencies Shut

Down - Overtime (5:01 pm – 7:59 am, Monday-Friday)

1 Per Hour

42 Emergencies Shut

Down - Saturday

(12:00 am – 11:59 pm)

1 Per Hour

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

43 Emergencies Shut

Down - Sunday and

Holiday (12:00 am –

11:59 pm)

1 Per Hour

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.4 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.5 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.6 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.7 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.3.8 Regular Business Hours*

*Respon…