UIFB1111 Fiber Optic Splicing Trailer

The Commonwealth of Virginia Department of Transportation (VDOT) Lynchburg District is requesting bids on one fiber optic splicing trailer under UIFB #161241, with bids due September 29, 2026 at 2:00 PM EST. The solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses, provided the bid does not exceed $100,000 and the agency determines the price fair and reasonable.

The trailer specification calls for a 7' × 12' unit equipped with a 4.5 kW gas generator, 13,500 BTU air conditioning, fiber optic doors, countertops, cabinetry, electrical systems, and safety equipment meeting stated exterior and interior standards. Delivery must occur within 90 days of bid acceptance to VDOT's facility at 4219 Campbell Avenue, Lynchburg, Virginia, with a minimum 72-hour advance notice required for coordination.

The contract term runs from the date of award through January 29, 2027 and is non-renewable. The bid price must be all-inclusive, covering the complete unit, delivery, and all incidentals with no additional charges permitted. Awards will be made on a grand total basis to the lowest responsive and responsible bidder meeting DSBSD certification criteria. Payment will be made within 30 days after invoice receipt and verification of satisfactory goods under the Virginia Prompt Payment Act. The eVA vendor transaction fee is capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses.

Prospective bidders may submit questions by 2:00 PM EST on September 25, 2026. No pre-bid conference will be held. Bidders must submit product information and commercial warranties with their bid or within two business days of request. Bidders must also complete and return Normal and Emergency Contacts forms and Plastic Materials Recycled Content certification forms as mandatory compliance documentation; failure to do so may render a bid non-responsive.