TV Services - LDH - Addendum No. 1 – Extending Bid Opening Date and Vendor Q&A Date Issued

The Louisiana Department of Health (LDH), specifically for the Pinecrest Supports & Services Center located in Rapides Parish, is seeking a television services contract through Invitation to Bid (ITB) RFx Number 3000024550. The procurement involves providing comprehensive TV services for a minimum of 82 receiver units, including equipment rental, dishes, remotes, and a specified channel lineup of over 130 channels in HD format. Key deliverables include monthly equipment rental, programming services, an NFL package, emergency service calls, and replacement remotes with specific technical requirements such as 24" maximum dish size and installation on exterior walls or free-standing mounts. The contract will be an initial one-year term beginning July 1, 2025, with potential renewal options for two additional 12-month periods, not to exceed a total of 36 months. Bid responses are due by May 8, 2025, at 10:00 AM CST, with electronic submission required through the Louisiana Procurement and Contract Network (LaPac) system. Bidders must be registered in the LaGov system and comply with state and federal requirements, including civil rights laws and ADA accessibility standards. The contract will be awarded on an all-or-none basis to the lowest responsive, responsible bidder meeting all specifications.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide proof of comprehensive insurance coverage, including Workers Compensation, Commercial General Liability, and Automobile Liability with specific minimum coverage amounts. The state reserves the right to increase or decrease the number of receivers between 82-87 units during the contract period and will utilize electronic payment methods, including the LaCarte procurement card for purchases under $5,000. While no incumbent vendor is mentioned, the detailed channel list and technical specifications suggest a comprehensive service requirement that demands technical proficiency in satellite or cable television service provision. The contract includes provisions for service interruption credits, emergency repair responses within 2 hours during business days, and relocation of receivers within 2 business days upon agency request. Although a specific budget range is not explicitly stated, the contract covers monthly equipment rental, service charges, and programming costs per receiver, indicating a potentially substantial annual investment in television services for the Pinecrest Supports & Services Center.