Tree Trimming, Vegetation Management, and Emergency Response Services for Power Line Clearance

Pasadena Water and Power (PWP) is soliciting competitive bids for a five-year contract to provide comprehensive tree trimming, vegetation management, and emergency response services for power line clearance throughout the city of Pasadena. The primary scope includes professional tree trimming, tree removal, brush clearing, and weed abatement to ensure proper power line clearance and maintain electrical infrastructure safety. Contractors must possess a C-49 Tree and Palm Contractor license and be registered with the California Department of Industrial Relations, with all work required to strictly adhere to OSHA 1910.269 and California Code of Regulations safety standards. The bid will be evaluated based on the lowest responsive and responsible bidder meeting minimum qualification requirements, which include demonstrating expertise in power line clearance, comprehensive safety programs, and relevant industry experience. Key deliverables include service by a General Foreman, Power Line Clearance Crew, Emergency Response Crew, and Weed Abatement Crew. The bid is due on Tuesday, March 11, 2025, at 1:30 pm, with a mandatory pre-bid meeting scheduled for February 19, 2025, at 10:00 am via Microsoft Teams. Bidders must submit an electronic bid bond for 5% of the total bid price and provide extensive documentation including training records, safety programs, and relevant project experience.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors will be required to submit comprehensive documentation, including a Unique Entity Identifier (UEI) from SAM.gov, with failure to do so potentially resulting in a non-responsive bid classification. The contract includes detailed insurance requirements, mandating Commercial General Liability coverage of $5,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation insurance with statutory limits. Bidders must also complete various forms including a Subcontractor Listing, Relevant Experience Form, Material and Labor Bond, and Faithful Performance Bond. While specific budget ranges are not explicitly stated, the solicitation outlines hourly rates for different crew types: General Foreman (2,080 hours), Power Line Clearance Crew (14,560 hours), Emergency Response Crew (500 hours), and Weed Abatement Crew (480 hours). The contract emphasizes public safety, electrical infrastructure reliability, and wildfire risk mitigation as primary objectives, with potential for contract extensions and performance-based evaluations.