Tree Removal and Replanting Services

Ottawa County, Michigan, through its Facilities Maintenance department, is seeking proposals for tree removal and replanting services at the Correctional Facility located on the Fillmore Complex in West Olive. The Request for Proposal (RFP 25-072) requires vendors to remove 21 primarily Ash trees from the facility's front area and replant 9 narrow-canopy trees, such as Columnar Maples, with trunk sizes ranging from 2 to 4 inches. Qualified vendors must have a minimum of three years of experience in commercial tree removal and replanting, with preference given to those with experience on public or secured properties. The project involves comprehensive services including tree removal, stump grinding, debris disposal, site restoration, and reseeding. A voluntary site visit is scheduled for August 6, 2025, at 10:00 PM ET, with proposals due by 2:00 PM ET on August 15, 2025. The County anticipates evaluating proposals on August 20, 2025, with an intent to award by August 22, 2025. Evaluation criteria will give equal weight to vendor experience, qualifications, past projects, references, and proposed costs.

The RFP does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide three relevant references and demonstrate compliance with OSHA standards, including securing the work zone and verifying utility locations. All work must be scheduled for weekends to minimize disruption to County operations. Pricing must comprehensively itemize all costs, including labor, equipment, materials, debris removal, and tree replanting. The County is tax-exempt, and payment terms are net 30 days upon successful project completion and invoice approval. While no specific budget range is explicitly stated, vendors are required to submit detailed pricing forms with unit costs for each project component. The contract will cover the period from project kick-off to completion, with proposals required to remain valid for 120 days from submission. Contractors must coordinate closely with the County's Operations Coordinator and ensure a professional, minimally disruptive approach to the tree removal and replanting services.