The Kansas State Fair Board is seeking competitive proposals for Trash Disposal Services through the Kansas Department of Administration's Procurement and Contracts office. The solicitation, identified as Event EVT0010453, is for a five-year contract covering both Fair Days (approximately two weeks) and Off-Season periods at the Kansas State Fair in Hutchinson. Required services include providing a 35-yard compactor, multiple packer trucks, 225 trash carts, cardboard recycling containers, open-top containers, and a shredding container. Vendors must demonstrate at least five years of continuous industry experience and be prepared to handle equipment maintenance, placement, and removal while coordinating with the Kansas State Fair, Hutchinson Correctional Facility, and the City of Hutchinson. The proposal submission deadline is September 30, 2025, at 2:00 PM CST, with a shipping due date of October 5, 2025. Contractors will be evaluated based on their ability to provide comprehensive waste management services, equipment quality, and pricing structure, which includes line items for compactor rental, service during Fair and non-Fair days, cart rental, packer truck usage, shredding service, and recycling container provisions. The procurement offers potential preferences for specific business categories, including disabled veteran-owned businesses and certified businesses. Bidders must obtain a current Tax Clearance Certificate from the Kansas Department of Revenue and comply with state requirements, including submitting forms related to immigration reform and sexual harassment policies. Vendors must also disclose potential conflicts of interest and are encouraged to have policies discouraging human trafficking. While no specific budget range is explicitly detailed, the contract allows for incremental price increases to account for inflation, with payment terms set at Net 30 days. The procurement is conducted under Kansas state law (K.S.A. 75-37,102) and includes provisions for potential contract set-offs if the contractor owes a debt to the state. The contract will be executed through the state's PeopleSoft Strategic Sourcing system, with the full contract period extending through November 30, 2030, offering a stable, long-term opportunity for qualified waste management service providers.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Energy_Services_Companies_(ESCOs).pdf | 24KB | 8/15/25 | ||
Trash_Disposal_Services.pdf | 24KB | 8/15/25 | ||
EVT0010453_-_Bid_Documents.pdf | 383KB | 8/15/25 |