Transitional living facility HVAC replacement

The West Virginia Department of Health and Human Resources is soliciting bids for HVAC replacement at a transitional living facility in Kanawha County, with proposals due October 30, 2026. All bidders must execute a HIPAA Business Associate Agreement prior to contract award and comply with the state's Purchasing Affidavit eligibility requirements.

The Purchasing Affidavit imposes a mandatory eligibility screen: vendors must certify they are not in default on monetary obligations owed to West Virginia or its political subdivisions, and that neither they nor related parties owe aggregate debts exceeding one thousand dollars on other contract types. Default includes outstanding workers' compensation liabilities or policy defaults. An exception applies where contested taxes or fees remain pending, or where vendors are complying with payment plans. "Related party" includes individuals or entities with blood, marriage, ownership, or contractual relationships that would result in receiving at least five percent of the total contract amount. The affidavit must be notarized.

The HIPAA Business Associate Agreement establishes mandatory safeguards for any contractor accessing protected health information of facility residents. The agreement requires administrative, physical, and technical safeguards; restricts PHI use to purposes specified in the underlying service agreement; mandates confidentiality agreements for workforce members; maintains audit controls and logs; and requires breach notification within 60 days. Subcontractors must comply with equivalent HIPAA requirements through written agreements. Upon termination, all PHI must be returned or destroyed as directed. The business associate remains liable for breaches occurring during the contract term and for up to six years thereafter.

No contract value, contract term, incumbent vendor, evaluation criteria, or detailed technical specifications are provided in the source materials.