Traffic Signal Equipment Installation

The City of Cedar Park, Texas, is soliciting proposals for an indefinite-deliverable/indefinite-quantity agreement for traffic signal equipment installation and replacement services, with proposals due September 25, 2026, at 2:00 PM and questions due September 15 at 5:00 PM.

The scope covers non-site-specific installation and replacement of detection sensors, connected vehicle roadside units, retroreflective signal head backplates and border tape, LED blank-out signs, ATC traffic signal cabinets, vehicular signal heads, APS push button stations, internally illuminated street name signs, and associated wiring in existing conduit. Materials are furnished by the City of Cedar Park; if the contractor supplies materials the City lacks, the City will reimburse costs up to 5% above verified cost. Proposers must demonstrate at least three years of continuous traffic signal equipment installation experience within the last five years and provide five references. A master electrician licensed by the Texas Department of Licensing and Regulation with at least five years' experience, or a journeyman electrician with at least ten years' experience, must oversee all signal and street light work. Minimum resources include at least one bucket truck or aerial lift with 35-foot reach (50-foot preferred) and one boom truck or hydraulic truck crane. Proposers must carry workers' compensation, commercial general liability, and commercial automobile liability insurance per RFP specifications.

Proposals are evaluated on proposer qualifications and experience (10%), product features and specifications (40%), and price (50%). Unit prices must be provided for 17 specified line items covering various installation and removal tasks. Pricing shall remain firm for 24 months; thereafter, annual increases are capped at the lesser of CPI or 5%, not exceeding 25% of original unit prices. The contract term is one year from execution, with automatic renewal for up to four additional one-year periods. Tentative award is November 2026. Proposals must be submitted electronically through Texas BidNet Direct or hand-delivered in sealed form with one original, one copy, and one USB flash drive to the City of Cedar Park Finance Department, 450 Cypress Creek Road, Building 1, Cedar Park, Texas 78613. Performance and payment bonds may be required depending on contract value. At least a portion of the procurement is contingent on federal grant funds from the U.S. Department of Transportation Safe Streets and Roads for All (SS4A) program; contractors must comply with 2 CFR Parts 200 and 1201.