Traceable temporary license plates

The South Carolina Department of Motor Vehicles (SCDMV) is seeking qualified contractors to manufacture and distribute 45-day traceable temporary license plates for automobiles and motorcycles across Richland County and the state. The procurement involves producing two line items: 15,000 T45V (45-Day Temporary Auto Tags) and 15,000 T45M (45-Day Temporary Motorcycle Tags) annually, with an estimated total volume of approximately 187,759 vehicle tags and 5,298 motorcycle tags based on historical data. Contractors must maintain a printing warehouse facility within 160 miles of the SCDMV office in Blythewood, South Carolina, and meet specific engineering and manufacturing standards that include SCDMV-approved fraud reduction security features. The solicitation requires contractors to establish a Business Continuity Plan and Disaster Recovery Plan to ensure uninterrupted production. Key deadlines include a non-mandatory pre-bid conference on December 6, 2023, at 11:00 AM EST, questions due by December 6, 2023, at 5:00 PM EST, and proposals due by December 21, 2023, at 10:00 AM EST, with award notification expected on January 2, 2024.

The contract will have an initial one-year term beginning January 10, 2024, with four optional one-year renewal periods, creating a maximum contract life of five years. Pricing is fixed at $5.00 per traceable temporary tag, which covers manufacturing, packaging, labeling, handling, transportation, and delivery. Offerors must be registered South Carolina vendors and meet mandatory minimum qualifications as a temporary license plate distributor under South Carolina Code of Law Section 56-3-210(B)(1). All awarded contractors will be placed on a Qualified Contractor Provider List (QPL), though placement does not guarantee specific order volumes. The contractor is responsible for maintaining detailed inventory records, establishing an electronic tracking system, and implementing comprehensive security measures including secure facility operations and on-site destruction of spoilage and overruns. All tags will carry a one-year warranty, with contractors obligated to replace defective or non-compliant products at their own expense. While no specific set-asides or disadvantaged enterprise requirements are mentioned, contractors must demonstrate the capability to consistently produce high-quality, secure temporary license plates with robust tracking and security features.