Town Wide HVAC Preventive Maintenance, Repair & Equipment Replacement Services

The Town of Amherst, New York is requesting sealed bids for town-wide HVAC preventive maintenance, repair, and equipment replacement services under Bid #2026039A, with bids due September 24, 2026 at 12:00 p.m.

The scope encompasses preventive maintenance services across 21 town facilities — administrative buildings, community centers, libraries, parks, police facilities, and utility plants — on a one-year cycle, plus repair work consisting of standard hourly labor, overtime labor, off-site services, and materials or parts on a cost-plus basis. The contract is designed to establish a systematic, proactive maintenance program to promote safe and reliable HVAC operation, minimize equipment failures and unplanned service interruptions, extend equipment useful life, and identify potential maintenance needs before they escalate.

Repair work is estimated to include 300 hours of standard prevailing-wage labor, 150 hours of overtime prevailing-wage labor, 10 hours of off-site non-prevailing-wage labor, and a materials and parts allocation with cost-plus markup percentages. Sealed bids must be submitted to the Town of Amherst Contract Compliance & Administration office at 5583 Main Street, Williamsville, New York 14221.

The prior contract (Bid #2022029) saw four bidders with total bids ranging from $135,921 to $165,893; the low bid was John W. Danforth at $163,985. All terms, conditions, and specifications from the original bid remain unchanged for the current solicitation. The bid tabulation from the previous contract is provided as reference material in the attached Bid Addendum.