Bid Notice.pdf
PDF 143 KB Posted
- Solicitation number
- 2026039
- Issued by
- Erie County, New York
About this file
This is a Bid Addendum issued by the Town of Amherst, New York for Town Wide HVAC Preventative Maintenance, Repair & Equipment Replacement Services (Bid #2026039A). The addendum addresses a question from a potential bidder and provides the bid tabulation from the previous contract (Bid #2022029) as reference material. Sealed bids must be submitted by September 24, 2026, at 12:00 pm to the Town of Amherst Contract Compliance & Administration office at 5583 Main Street, Williamsville, New York 14221. The contract encompasses preventive maintenance services across 21 town facilities including administrative buildings, community centers, libraries, parks, police facilities, and utility plants, along with repair work consisting of standard hourly labor, overtime labor, off-site services, and materials/parts on a cost-plus basis.
The previous bid tabulation from 2022 shows four bidders (John W. Danforth, NOCO, DV Brown, and Parise) with total bids ranging from $135,921 to $165,893. Section A (Preventive Maintenance Services) subtotals ranged from $53,521 to $72,928 across the 21 facility items at one year each. Section B (Repair Work) included 300 hours of standard prevailing wage labor, 150 hours of overtime prevailing wage labor, 10 hours of off-site non-prevailing wage labor, and a materials/parts allocation of $30,000 at cost-plus markup percentages ranging from 15 to 19 percent. The low bidder was John W. Danforth at $163,985, with notes indicating bid calculation adjustments for other vendors due to miscalculations and failure to use amended price sheets. All terms, conditions, and specifications from the original bid remain unchanged for the current 2026039A addendum.
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TOWN OF AMHERST Page 1 of 2
AMHERST, NEW YORK ADDENDUM 2026039A
ADDENDUM TO
INVITATION TO BID
Bid Addendum 2026039A
Town Wide HVAC Preventative Maintenance, Repair & Equipment Replacement Services
Bids, as stated below, will be received and publicly opened by the Purchasing Department in accordance with the attached specification. FAX bids are unacceptable. Bids must be submitted in a sealed envelope to:
By Mail: In Person:
Town of Amherst Amherst Town Hall Contract Compliance & Administration 5583 Main Street 5583 Main Street Williamsville, NY 14221 Williamsville, New York 14221 Place bids in bid box on 2nd floor
Near front entrance
NOTE: Lower left hand corner of envelope MUST indicate the following:
BID NUMBER: 2026039
OPENING DATE: September 24, 2026 at 12:00 pm
FOR: Town Wide HVAC Preventative Maintenance, Repair & Equipment Maintenance Services
NAME OF BIDDER:
The following pages, exhibits and/or attachments are attached to and made a part of the original Bid specifications, and part of any agreement entered into pursuant to this Bid.
Addendum Date: September 3, 2026
TOWN OF AMHERST Page 2 of 2
AMHERST, NEW YORK ADDENDUM 2026039A
This Addendum is being generated to answer a question from a potential bidder.
The Addendum cover sheet should be submitted with your firm’s name, along with all other documentation as requested in the original bid specification.
Question:
Could you please provide us with a copy of the winning bid from your last contract?
Answer:
Attached, please find the bid tabulation from Town of Amherst Bid #2022029 – Town Wide
HVAC
All other terms, conditions and specifications remain unchanged.
Low
Bidder
Vendor Name:
John W.
Danforth NOCO DV Brown Parise Item
# QTY U/M Total Price Total Price Total Price Total Price Section A – Preventive Maintenance
Services 1 1 YEAR Audubon Golf Course $702.00 $875.00 $1,228.00 $924.00 2 1 YEAR Buildings A, B & C (Smith Road) $1,014.00 $1,135.00 $2,405.00 $1,122.00 3 1 YEAR Eggertsville Community Center $3,136.00 $2,800.00 $4,218.00 $3,168.00 4 1 YEAR Garage A & B (Millersport Road) $472.00 $823.00 $1,995.00 $858.00 5 1 YEAR Harlem Road Community Center $6,747.00 $5,599.00 $4,503.00 $6,600.00 6 1 YEAR North Forest Pool $425.00 $476.00 $456.00 $670.00 7 1 YEAR Plant 16 $8,308.00 $8,172.00 $9,989.00 $8,976.00 8 1 YEAR Highway/Parks $3,084.00 $3,096.00 $4,620.00 $2,112.00 9 1 YEAR Senior Center $4,178.00 $3,173.00 $4,105.00 $3,564.00 10 1 YEAR Town Court $2,189.00 $2,104.00 $2,694.00 $2,508.00 11 1 YEAR Police $9,804.00 $6,017.00 $8,042.00 $6,360.00 12 1 YEAR Engineering $1,757.00 $1,599.00 $3,990.00 $1,848.00 13 1 YEAR Town Hall $2,618.00 $3,820.00 $4,265.00 $4,488.00 14 1 YEAR Audubon Library $2,708.00 $3,030.00 $4,167.00 $3,102.00 15 1 YEAR Clearfield Library $696.00 $890.00 $1,368.00 $924.00 16 1 YEAR Eggertsville Library $374.00 $575.00 $840.00 $462.00 17 1 YEAR Williamsville Library $450.00 $567.00 $895.00 $462.00 *18 1 YEAR BNHV – Shaw Building $2,413.00 $3,124.00 $3,310.00 $3,630.00 *19 1 YEAR BNHV – Steffan Building $504.00 $484.00 $788.00 $1,188.00 20 1 YEAR Williamsville Youth and Family Center $2,345.00 $2,141.00 $4,261.00 $2,160.00 21 1 YEAR Police – Bailey Training Facility $21,261.00 $3,021.00 $4,789.00 $8,479.00
Preventive Maintenance Services Subtotal
(Items 1-21) $75,185.00 $53,521.00 $72,928.00 $63,605.00
Section B – Repair Work
22 300 HOURS Standard Hourly Rate (Prevailing Wage) $31,500.00 $28,725.00 $32,700.00 $29,100.00 Normal hours, Monday through Friday, 7:30am to 5:30pm Hourly rate of $____________ $105.00 $95.75 $109.00 $97.00
23 150 HOURS Overtime Hourly Rate (Prevailing Wage) $21,750.00 $18,525.00 $24,525.00 $14,250.00 Overtime hours, Monday through Friday, 5:31pm to 7:29am, Anytime Saturdays, Sundays and Federal Holidays Hourly rate of $____________ $145.00 $123.50 $163.50 $95.00
24 10 HOURS Off-Site Hourly Rate (Non-Prevailing Wage) $1,050.00 $650.00 $640.00 $590.00 Includes any hours not on-site (parts pickup, etc.)
Hourly rate of $____________ $105.00 $65.00 $64.00 $59.00
25 $30,000 Materials/Parts - Cost Plus Rate $34,500.00 $34,500.00 $35,100.00 $35,700.00 All parts and materials used for additional repairs beyond the preventative maintenance contract price. To be billed at supplier’s invoice plus mark up percentage of ____% 15.00% 15.00% 17.00% 19.00% Based on $30,000 materials cost.
Repair Work Subtotal – Items 22-25 $88,800.00 $82,400.00 $92,965.00 $79,640.00
Grand Total (Preventive Maint. and Repair
Work (A + B) = $163,985.00 $135,921.00 $165,893.00 $143,245.00
No Additional Charges Will Be Allowed (see exception for Shipping/Freight for Repair
Work only) Quantities are estimates and are not guaranteed
NOTES:
NOCO - Miscalculation of PM totals. Their total was $53,530 and should have been $53,521 DV Brown - did not use the amended price sheet which was sent in Addendum #2022029 with Oakwood Golf Course deleted for PM services. Adjusted total for section A <$1,210> and grand total by same amount.
Bid #2022029 Town Wide HVAC
File details come from the government source that posted it. Updated .