Tire Services - Medium and Heavy Duty Trucks

The City of Madison, Wisconsin Finance Department Purchasing Services is soliciting a Request for Quotation (RFQ) for tire services specific to medium and heavy duty trucks. The procurement seeks to establish comprehensive tire service pricing for approximately 1 to 10 vehicles serviced monthly, with specific requirements including mounting/dismounting, wheel balancing, tire disposal, and emergency on-site repairs. Vendors must be physically located within a twenty-mile radius of Madison and submit detailed pricing proposals that include itemized costs per tire for various services for the years 2019, 2020, and 2021. The RFQ was released on October 17, 2018, with a submission deadline of October 24, 2018, at 2:00 PM CST, and proposals can be submitted via email, mail, or fax. The city will evaluate bids based on multiple factors including cost, quality, warranty, delivery, past performance, and service reputation, with a specific focus on selecting the most advantageous proposal. Technical questions should be directed to Randy Koch at City of Madison Fleet, while procurement inquiries should be addressed to buyer Brian Pittelli at Purchasing Services.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the City of Madison does offer local vendor preference scoring for registered suppliers. Bidders are required to provide a discount percentage for tires not included in the State of Wisconsin contract, and all quoted prices must be delivered prices including shipping costs, FOB Madison. Quotations will remain valid for 90 days following the bid opening date, and the contract will effectively cover tire services for medium and heavy duty trucks across a three-year period. While no specific budget range or award value is detailed in the document, the scope suggests a potential annual service contract for tire maintenance covering approximately 1 to 10 vehicles monthly. The procurement appears designed to establish a comprehensive, multi-year tire service agreement that provides the City of Madison with flexible, responsive maintenance capabilities for its fleet of medium and heavy duty trucks.