Tire Maintenance & Service

The City of Farmington Hills is seeking a qualified vendor to provide comprehensive tire maintenance and service for its municipal fleet through Invitation to Bid #ITB-fh-25-26-2518. The procurement covers emergency and scheduled tire maintenance services for various vehicle types, including light, medium, and heavy trucks and equipment, to be performed at the Department of Public Works and other city facilities. Successful bidders must demonstrate the capability to provide 24/7/365 service with a guaranteed one-hour emergency response time. The bid requires vendors to submit detailed pricing for new tires, tire repairs, recapping services, tire disposal, rim refinishing, and additional miscellaneous services, with unit prices for different tire sizes and types. Evaluation criteria will focus on the most advantageous bid, considering factors beyond lowest price. The bid is due on Wednesday, September 3, 2025, at 10:00 a.m. EDT, with an initial contract term of two years and potential extension options for three additional one-year periods through mutual consent.

While no specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation, the bid allows for flexible pricing structures including fixed prices and percentage discounts from manufacturer price lists. The City typically purchases tires through a state contract for scheduled changes, with this bid primarily addressing emergency tire purchases. Payment terms are net 30 days, with an option for credit card payment. The contract appears open to multiple vendors who can meet the comprehensive service requirements, with no indication of incumbent vendors or specific technology integration needs. Though a precise budget range was not specified, the bid suggests a substantial procurement given the broad scope of services covering multiple vehicle types and the potential for a five-year contract duration. Vendors will be expected to provide competitive pricing across various tire sizes, brands, and service categories to be considered for award.